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Documentation Assistant Jobs in Baton Rouge, LA (NOW HIRING)

Alphabe Insight Inc

Communications Assistant

Baton Rouge, LA · On-site

$39K - $53K/yr

Support meetings by preparing agendas, notes, and follow-up documentation. * Assist with scheduling ... project coordination, and administrative tasks. * Ensure all communications reflect company ...

The Shaw Group, LLC

Materials Admin

Walker, LA · On-site

Answer emails and phone calls related to material receipts and documentation. * Assist other departments with material tracking and documentation requests. * Perform other administrative duties as ...

The Shaw Group, LLC

Materials Admin

Walker, LA · On-site

Answer emails and phone calls related to material receipts and documentation. * Assist other departments with material tracking and documentation requests. * Perform other administrative duties as ...

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Documentation Assistant information

What is a documentation assistant?

Documentation Assistants are professionals responsible for organizing, maintaining, and managing documents within an organization. Their tasks often include filing, scanning, updating records, and ensuring documents are accurate and accessible to authorized personnel. They may also assist in creating and formatting documents, adhering to company standards and compliance requirements. Documentation Assistants play a crucial role in supporting administrative efficiency and record-keeping.

What are some common challenges documentation assistants face when managing multiple document versions?

Documentation Assistants often encounter challenges related to version control, especially when multiple team members are updating documents simultaneously. Maintaining accuracy and ensuring that everyone is working from the most current version requires attention to detail and effective use of document management systems. Clear communication and standardized naming conventions are essential to prevent confusion and document loss. Regular training on collaboration tools and consistent file organization can help mitigate these challenges.

What are the key skills and qualifications needed to thrive as a documentation assistant, and why are they important?

To thrive as a Documentation Assistant, you need strong organizational skills, attention to detail, and proficiency in written communication, often supported by a diploma or degree in administration or a related field. Familiarity with document management systems, Microsoft Office Suite, and sometimes basic database tools is typically required. Excellent time management, adaptability, and collaborative abilities help someone excel in this role. These skills are crucial for maintaining accurate records, supporting workflow efficiency, and ensuring smooth communication within an organization.

What skills do you need to be a documentation assistant?

A documentation assistant needs strong written and verbal communication skills, attention to detail, and proficiency with office software such as Microsoft Office or Google Workspace. Familiarity with document management systems and basic knowledge of formatting and editing are also important for creating clear, organized documentation.

What are the most commonly searched types of Documentation jobs in Baton Rouge, LA?

The most popular types of Documentation jobs in Baton Rouge, LA are:

What are popular job titles related to Documentation Assistant jobs in Baton Rouge, LA?

For Documentation Assistant jobs in Baton Rouge, LA, the most frequently searched job titles are:

What job categories do people searching Documentation Assistant jobs in Baton Rouge, LA look for?

The top searched job categories for Documentation Assistant jobs in Baton Rouge, LA are:

What cities near Baton Rouge, LA are hiring for Documentation Assistant jobs?

Cities near Baton Rouge, LA with the most Documentation Assistant job openings:

Documentation Assistant jobs near you
Infographic showing various Documentation Assistant job openings in Baton Rouge, LA as of August 2026, with employment types broken down into 1% As Needed, 70% Full Time, 23% Part Time, 1% Temporary, 4% Contract, and 1% Nights. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution.

Payroll Assistant

Campbell Business Solutions

Baton Rouge, LA • Remote

$18 - $22/hr

Full-time

Posted 8 days ago

Job description

Position SummaryThe Payroll Assistant supports the payroll operations of Campbell Business Solutions, LLC and its clients by assisting with payroll preparation, employee data entry, documentation, recordkeeping, and other payroll-related administrative tasks.This entry-level position is designed for an organized, dependable, and detail-oriented individual who is interested in developing skills in payroll, bookkeeping, and accounting operations.The Payroll Assistant will work under the guidance of experienced payroll and accounting team members to help ensure payroll information is complete, accurate, organized, and submitted according to established deadlines.Core Responsibilities - Payroll AssistantAssist with preparing weekly, biweekly, semimonthly, and monthly client payrolls.Collect and organize employee hours, payroll changes, reimbursements, bonuses, commissions, and other payroll information.Enter payroll and employee information into payroll systems under established procedures.Assist with reviewing timesheets and payroll documentation for missing or inconsistent information.Maintain organized digital payroll files and supporting documentation.Assist with entering new hires, terminations, direct deposit information, deductions, and employee payroll changes.Maintain payroll calendars, checklists, and processing deadlines.Prepare payroll reports and supporting documentation for review.Assist with basic payroll reconciliations and research discrepancies as directed.Communicate with team members regarding missing payroll information and documentation.Assist with client payroll communications under the direction of senior team members.Support quarterly and year-end payroll documentation and reporting processes.Maintain confidentiality of employee, client, payroll, tax, and financial information.Follow established payroll procedures, checklists, and quality-control requirements.Provide administrative support to the payroll, bookkeeping, and accounting teams as needed.Perform other payroll and administrative duties as assigned.Required QualificationsStrong attention to detail and commitment to accuracy.Strong organizational and time-management skills.Ability to follow established procedures and meet deadlines.Proficiency with Microsoft Office Suite or willingness to develop proficiency.Basic spreadsheet and data-entry skills.Effective verbal and written communication skills.Ability to handle confidential information appropriately.Strong willingness to learn payroll and accounting processes.Ability to accept feedback and make corrections when necessary.Dependable and professional work habits.Ability to work independently in a remote environment while maintaining communication with the team.Preferred QualificationsPrevious administrative, payroll, bookkeeping, accounting, or customer service experience.Experience with Microsoft Excel.Familiarity with payroll or accounting software.Basic understanding of payroll, bookkeeping, or accounting concepts.Experience handling confidential employee or financial information.Coursework, training, or certification related to payroll, bookkeeping, accounting, or business administration is a plus.Growth PathThe Payroll Assistant position is designed as an entry point into payroll and accounting operations.As the employee demonstrates accuracy, reliability, knowledge of payroll processes, and the ability to independently complete payroll responsibilities, they may progress to the Payroll Specialist position.  Typical progression may include:  Payroll Assistant → Payroll Specialist → Senior Payroll SpecialistAdvancement may include responsibility for independently processing client payrolls, resolving payroll discrepancies, performing reconciliations, communicating directly with clients, and handling increasingly complex payroll requirements.  Responsibilities, compensation, and title may be updated as skills, experience, and performance develop.Location: Baton Rouge, LADepartment: Payroll / Accounting OperationsEmployment Type: Full-Time, RemoteMinimum Experience: Entry LevelCompensation: $18–$22 Hourly DOE