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Documentation Assistant Jobs in Puerto Rico (NOW HIRING)

Boston Scientific

Admin Assistant - S4

Dorado, PR · On-site

$15.75 - $21.25/hr

... documents carefully and not disclosing confidential information except on a need-to-know basis ... May assist in establishing office policies and procedures, and coordinate special projects and ...

Boston Scientific

Admin Assistant - S4

Dorado, PR · On-site

$15 - $20/hr

... documents carefully and not disclosing confidential information except on a need-to-know basis ... May assist in establishing office policies and procedures, and coordinate special projects and ...

Acelero Learning

ASSISTANT FLOATER HS

San Juan, PR · On-site

Assistant Floater HS Esta oportunidad de empleo es para contratación directa con nuestro socio ... and documentation required by Head Start regulations. 3. Contribute to the maintenance of an ...

Acelero Learning

ASSISTANT FLOATER HS

San Juan, PR · On-site

Assistant Floater HS Esta oportunidad de empleo es para contratación directa con nuestro socio ... and documentation required by Head Start regulations. 3. Contribute to the maintenance of an ...

Toyota

Senior Assistant, Collections

San Juan, PR · On-site

Senior Assistants in Collections will also evaluate and mitigate loss exposure, provide customer ... Request and document in collection and lien log all the requested releases for accounts with ...

sup3rnova

Office Operations Coordinator

San Juan, PR · On-site

Prepare and process expense reports, ensuring they are accurate and properly documented. * Assist with basic bookkeeping tasks, such as recording transactions and reconciling accounts. * Support the ...

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Documentation Assistant information

What is a documentation assistant?

Documentation Assistants are professionals responsible for organizing, maintaining, and managing documents within an organization. Their tasks often include filing, scanning, updating records, and ensuring documents are accurate and accessible to authorized personnel. They may also assist in creating and formatting documents, adhering to company standards and compliance requirements. Documentation Assistants play a crucial role in supporting administrative efficiency and record-keeping.

What are some common challenges documentation assistants face when managing multiple document versions?

Documentation Assistants often encounter challenges related to version control, especially when multiple team members are updating documents simultaneously. Maintaining accuracy and ensuring that everyone is working from the most current version requires attention to detail and effective use of document management systems. Clear communication and standardized naming conventions are essential to prevent confusion and document loss. Regular training on collaboration tools and consistent file organization can help mitigate these challenges.

What are the key skills and qualifications needed to thrive as a documentation assistant, and why are they important?

To thrive as a Documentation Assistant, you need strong organizational skills, attention to detail, and proficiency in written communication, often supported by a diploma or degree in administration or a related field. Familiarity with document management systems, Microsoft Office Suite, and sometimes basic database tools is typically required. Excellent time management, adaptability, and collaborative abilities help someone excel in this role. These skills are crucial for maintaining accurate records, supporting workflow efficiency, and ensuring smooth communication within an organization.

What skills do you need to be a documentation assistant?

A documentation assistant needs strong written and verbal communication skills, attention to detail, and proficiency with office software such as Microsoft Office or Google Workspace. Familiarity with document management systems and basic knowledge of formatting and editing are also important for creating clear, organized documentation.

What are popular job titles related to Documentation Assistant jobs in Puerto Rico?

For Documentation Assistant jobs in Puerto Rico, the most frequently searched job titles are:

What job categories do people searching Documentation Assistant jobs in Puerto Rico look for?

The top searched job categories for Documentation Assistant jobs in Puerto Rico are:

What cities in Puerto Rico are hiring for Documentation Assistant jobs?

Cities in Puerto Rico with the most Documentation Assistant job openings:

Documentation Assistant jobs near you
Infographic showing various Documentation Assistant job openings in Puerto Rico as of June 2026, with employment types broken down into 2% As Needed, 76% Full Time, 16% Part Time, 1% Temporary, 4% Contract, and 1% Nights. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Administrative Assistant

Embassy Suites by Hilton San Juan Hotel & Casino

Carolina, PR • On-site

$12 - $16.25/hr

Full-time

Posted 3 days ago

New

Job description

Compensation TypeHourlyHighgate Hotels

Highgate is a premier real estate investment and hospitality management company widely recognized as an innovator in the industry. Highgate is the dominant player in U.S. gateway markets including New York, Boston, Miami, San Francisco and Honolulu, with a rapidly expanding presence in Europe, Latin America, and the Caribbean. Highgate's portfolio of global properties represents an aggregate asset value exceeding $20B and generates over $5B in cumulative revenues. The company provides expert guidance through all stages of the hospitality property cycle, from planning and development through recapitalization or disposition.  Highgate also has the creativity and bandwidth to develop bespoke hotel brands and utilizes industry-leading proprietary revenue management tools that identify and predict evolving market dynamics to drive out performance and maximize asset value. With an executive team consisting of some of the industry's most experienced hotel management leaders, the company is a trusted partner for top ownership groups and major hotel brands. Highgate maintains corporate offices in London, New York, Dallas, and Seattle.

Location

Isla Verde Beach is two blocks away, and we've got a reserved area with chairs and umbrellas. Relax right here in our resort-style pool, featuring a waterfall and foliage. The airport is about five minutes away. Enjoy free cooked-to-order breakfast, and have a drink at our complimentary Evening Reception.

Overview

Embassy Suites San Juan Hotel & Casino is seeking a dynamic and personable individual to join the sales and marketing office team. The Administrative Assistant, is responsible for clerical, administrative, and other duties to assist in the smooth operation of the reporting department. He/she is also responsible for providing attentive, courteous and efficient service to all guests.

Responsibilities

Answer and route phone calls and emails promptly and professionally. Open, sort, and distribute incoming mail and correspondence. Maintain organized filing systems for all sales-related documents. Prepare and type departmental letters, contracts, proposals, and reports. Assist with copying, scanning, mailing, and other clerical tasks. Maintain adequate inventory of office supplies and place orders as needed. Receive and distribute sales leads efficiently to appropriate managers. Prepare proposals, estimates, and contracts as directed. Maintain and update trace files and follow-up systems for sales activities. Support sales managers with scheduling, reports, and client communications. Greet clients, guests, and vendors in a courteous and professional manner. Provide attentive and efficient service to internal and external customers. Help prepare marketing materials and presentations for sales initiatives. Ensure smooth daily operations of the sales office. Manage mail check deposits Stay updated on relevant computer programs and technology tools used by the department. Attend meetings and training sessions as required by management

Qualifications Education: High school diploma or equivalent; Associate or Bachelor's degree preferred. Experience: Minimum 1-3 years in administrative or sales support role, preferably in hospitality. Skills:o Strong organizational and multitasking abilities.o Excellent written and verbal communication skills.o Proficiency in Microsoft Office Suite and fully bilingual.o Ability to maintain confidentiality and handle sensitive information.o Maintain Highgate Hotel standards for appearance, attendance, safety, and confidentiality while demonstrating initiative and adaptability Prior experience with Hilton OnQ and Delphi FDC is preferred Flexible and long hours sometimes required. Light work - Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Perform other duties as requested by management.Employment Type: FULL_TIME

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