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Office Assistant Clerical Jobs in Puerto Rico (NOW HIRING)

Boys & Girls Club

ADMINISTRATIVE ASSISTANT

Bayamon, PR · On-site

$15/hr

Provide administrative and clerical support for the Education Pillar. Develop requisitions, manage ... Maintained office supplies and equipment, obtained quotations, check inventory, and made purchased ...

Rio Mar Hospitality Management

PR · On-site

$14.25 - $18.75/hr

... office, including clerical and recordkeeping duties. This position supports the department by coordinating administrative tasks, maintaining employee records, and ensuring efficient internal ...

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Office Assistant Clerical information

How does an office assistant clerical typically interact with other departments within an organization?

Office Assistant Clerical professionals often serve as a vital link between various departments, handling communication, scheduling meetings, and processing paperwork that involves multiple teams. They may coordinate with finance for invoice processing, assist HR with onboarding documentation, and support management with scheduling or correspondence. This role requires good interpersonal and organizational skills to ensure smooth information flow and efficient administrative support across the company.

What are the key skills and qualifications needed to thrive as an office assistant clerical, and why are they important?

To thrive as an Office Assistant Clerical, you need strong organizational skills, attention to detail, and proficiency in basic office procedures, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, document management systems, and office equipment like copiers and scanners is typically required. Strong communication, time management, and customer service skills help you efficiently support colleagues and interact with clients. These skills are critical for ensuring smooth office operations, accurate record-keeping, and effective administrative support.

What is an office assistant clerical?

Office Assistant Clerical positions are support roles within an office environment that involve routine administrative and clerical tasks. These tasks typically include filing, answering phones, data entry, managing schedules, handling mail, and assisting other staff with various office duties. Office assistants help ensure the smooth operation of the workplace by maintaining organization and supporting office efficiency. Good communication, organizational skills, and proficiency with common office software are important for success in this role.

What is the difference between Office Assistant Clerical vs Office Secretary?

AspectOffice Assistant ClericalOffice Secretary
CredentialsHigh school diploma or equivalentHigh school diploma; some roles may prefer additional certifications
Work EnvironmentGeneral office settings, handling administrative tasksFront desk, executive offices, often more client-facing
Employer & IndustryVarious industries, including healthcare, education, and retailCorporate, legal, medical offices
Common TasksData entry, filing, answering phonesScheduling, correspondence, managing appointments

While both roles support office operations, Office Assistants Clerical focus on routine administrative tasks, whereas Office Secretaries often handle more complex scheduling and communication duties, sometimes requiring additional skills or experience.

What are popular job titles related to Office Assistant Clerical jobs in Puerto Rico?

For Office Assistant Clerical jobs in Puerto Rico, the most frequently searched job titles are:

What job categories do people searching Office Assistant Clerical jobs in Puerto Rico look for?

The top searched job categories for Office Assistant Clerical jobs in Puerto Rico are:

Office Assistant Clerical jobs near you
Infographic showing various Office Assistant Clerical job openings in Puerto Rico as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 11% Part Time, 2% Temporary, and 3% Contract. Highlights an 91% Physical, 4% Hybrid, and 5% Remote job distribution.

ADMINISTRATIVE ASSISTANT

Boys & Girls Club

Bayamon, PR • On-site

$15/hr

Part-time

Re-posted 16 days ago

Job description

GENERAL DESCRIPTION: Provide administrative and clerical support for the Education Pillar. Develop requisitions, manage budget and other financial process. Collaborate in the data collection, operational and programmatic compliance, documentation and report process.


TASKS AND ESSENTIAL JOB RESPONSIBILITIES:

1. Develop requisitions, manage budget and other financial process.

2. Perform clerical and administrative tasks.

3. Assists with communication and documentation regarding the status of projects, programs and activities.

4. Scribing notes during meetings both internally and with external resources.

5. Collaborate in the follow-up process and meetings following operation procedures.

6. Ensure the collection of documents, folders, and both digital and hard copy documentation as required.

7. Collaborate in promotions and outreach initiatives to ensure participants' and families' orientations and recruitment.

8. Collaborate in the collection of data and data entry.

9. Assist in the communication of results and best practices of programs and procedures.

10. Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, and presentation software.

11. Maintained office supplies and equipment, obtained quotations, check inventory, and made purchased orders as needed.

12. Perform any other task requested by the supervisor.


EXPERIENCE, EDUCATION, SKILLS & KNOWLEDGE REQUIRED:

· Bachelor’s degree in office systems, administration, education, or related areas required.

· At least two (2) or more years of experience in related administrative areas.

· Clerical — Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.

· Performing Administrative Activities — Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.

· English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

· Getting Information — Observing, receiving, and otherwise obtaining information from all relevant sources.

· Interacting with computers — Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.


PHYSICAL REQUIREMENTS & WORK ENVIRONMENT:

· Normal internal office environment with some travel to Club locations across Puerto Rico. Availability to engage funders on evenings and weekends is a core part of this position. Frequent internal contact with employees throughout the organization is required.


DISCLAIMER:

· The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job.

· An Equal Employment Opportunity Employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.