Document Specialist
Juncos, PR · On-site
Provide administrative support for pest control investigations and incident reporting * Assist with training material preparation and documentation updates Required Qualifications: * 2+ years ...
Document Specialist
Juncos, PR · On-site
Provide administrative support for pest control investigations and incident reporting * Assist with training material preparation and documentation updates Required Qualifications: * 2+ years ...
Provide administrative support for pest control investigations and incident reporting * Assist with training material preparation and documentation updates Required Qualifications: * 2+ years ...
Provide administrative support for pest control investigations and incident reporting * Assist with training material preparation and documentation updates Required Qualifications: * 2+ years ...
We are looking for a highly organized Administrative Assistant - General Engagement to provide high ... You will perform skilled duties such as evaluating construction project documents, preparing ...
We are looking for a highly organized Administrative Assistant - General Engagement to provide high ... You will perform skilled duties such as evaluating construction project documents, preparing ...
PR · On-site
Maintain organized accounting records and supporting documentation. * Assist with internal and external audits by providing requested documentation and support. * Collaborate with other departments ...
Quick apply
PR · On-site
Maintain organized accounting records and supporting documentation. * Assist with internal and external audits by providing requested documentation and support. * Collaborate with other departments ...
JT341 - MAINTENANCE TECHNICIAN
Juncos, PR · On-site
Accurately complete work orders, operational logs, and maintenance documentation. * Assist in maintaining spare parts inventory systems for assigned equipment. * Support start-up and commissioning of ...
JT341 - MAINTENANCE TECHNICIAN
Juncos, PR · On-site
Accurately complete work orders, operational logs, and maintenance documentation. * Assist in maintaining spare parts inventory systems for assigned equipment. * Support start-up and commissioning of ...
PR · On-site
Support document management activities, including organization, tracking, and version control. * Assist with project logistics and day-to-day coordination activities at the site. * Support contractor ...
Quick apply
PR · On-site
Support document management activities, including organization, tracking, and version control. * Assist with project logistics and day-to-day coordination activities at the site. * Support contractor ...
PR · On-site
Support document management activities, including organization, tracking, and version control. * Assist with project logistics and day-to-day coordination activities at the site. * Support contractor ...
Quick apply
PR · On-site
Support document management activities, including organization, tracking, and version control. * Assist with project logistics and day-to-day coordination activities at the site. * Support contractor ...
JT014 - MAINTENANCE TECHNICIAN
Juncos, PR · On-site
Accurately complete work orders, operational logs, and maintenance documentation. * Assist in maintaining spare parts inventory systems for assigned equipment. * Support start-up and commissioning of ...
JT014 - MAINTENANCE TECHNICIAN
Juncos, PR · On-site
Accurately complete work orders, operational logs, and maintenance documentation. * Assist in maintaining spare parts inventory systems for assigned equipment. * Support start-up and commissioning of ...
Human Resources Coordinator- The Condado Collection
$20.50 - $26.75/hr
Ensure proper documentation of training activities and compliance requirements. * Provide operational support to recruitment, training, and labor relations initiatives as needed. * Assist with ...
Human Resources Coordinator- The Condado Collection
$20.50 - $26.75/hr
Ensure proper documentation of training activities and compliance requirements. * Provide operational support to recruitment, training, and labor relations initiatives as needed. * Assist with ...
Document Coordinator
Barceloneta, PR · On-site
... * Assist with documentation metrics, reporting, and audit readiness activities * Support document change control processes and ensure proper documentation traceability * Participate in onsite ...
Document Coordinator
Barceloneta, PR · On-site
... * Assist with documentation metrics, reporting, and audit readiness activities * Support document change control processes and ensure proper documentation traceability * Participate in onsite ...
PR · On-site
Maintain maintenance logs, work orders, and facility documentation. * Assist in facility expansion, renovations, equipment installations, and improvement projects. * Manage inventory of maintenance ...
Quick apply
PR · On-site
Maintain maintenance logs, work orders, and facility documentation. * Assist in facility expansion, renovations, equipment installations, and improvement projects. * Manage inventory of maintenance ...
Maintenance Assistant
$14.75 - $18.50/hr
Additionally, the Maintenance Assistant supports the reporting and documentation needs of the terminal's safety program as related to maintenance activities.Knowledge Skills and Abilities, Key ...
Maintenance Assistant
$14.75 - $18.50/hr
Additionally, the Maintenance Assistant supports the reporting and documentation needs of the terminal's safety program as related to maintenance activities.Knowledge Skills and Abilities, Key ...
Maintenance Assistant
$14.75 - $18.50/hr
Additionally, the Maintenance Assistant supports the reporting and documentation needs of the terminal's safety program as related to maintenance activities.Knowledge Skills and Abilities, Key ...
Maintenance Assistant
$14.75 - $18.50/hr
Additionally, the Maintenance Assistant supports the reporting and documentation needs of the terminal's safety program as related to maintenance activities.Knowledge Skills and Abilities, Key ...
Maintenance Assistant
Bayamon, PR · On-site
$14.75 - $18.50/hr
The role ensures effective coordination of procurement processes, documentation control, and contractor support. Additionally, the Maintenance Assistant supports the reporting and documentation needs ...
Maintenance Assistant
Bayamon, PR · On-site
$14.75 - $18.50/hr
The role ensures effective coordination of procurement processes, documentation control, and contractor support. Additionally, the Maintenance Assistant supports the reporting and documentation needs ...
PR · On-site
The Executive Assistant is responsible for providing high-level administrative and organizational ... Prepare reports, presentations, correspondence, and other business documents. * Manage travel ...
Quick apply
PR · On-site
The Executive Assistant is responsible for providing high-level administrative and organizational ... Prepare reports, presentations, correspondence, and other business documents. * Manage travel ...
$67.50K - $86.60K/yr
The ideal candidate will assist with project coordination, scheduling, documentation, field activities, and communication between teams to ensure projects are completed safely, on time, and within ...
New
Quick apply
$67.50K - $86.60K/yr
The ideal candidate will assist with project coordination, scheduling, documentation, field activities, and communication between teams to ensure projects are completed safely, on time, and within ...
New
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Administrative Assistant (Infrastructure Program)
San Juan, PR · On-site
$21 - $25/hr
The Administrative Assistant will provide comprehensive administrative and operational support to ... Track incoming and outgoing documents, approvals, and requests related to infrastructure projects.
Quick apply
Be Seen First
Administrative Assistant (Infrastructure Program)
San Juan, PR · On-site
$21 - $25/hr
The Administrative Assistant will provide comprehensive administrative and operational support to ... Track incoming and outgoing documents, approvals, and requests related to infrastructure projects.
Administrative Assistant
$17.75 - $23.75/hr
Coordinate and manage daily administrative tasks to ensure seamless office operations. * Assist attorneys by preparing, organizing, and maintaining legal documents and correspondence. * Schedule and ...
Quick apply
Administrative Assistant
$17.75 - $23.75/hr
Coordinate and manage daily administrative tasks to ensure seamless office operations. * Assist attorneys by preparing, organizing, and maintaining legal documents and correspondence. * Schedule and ...
Administrative Assistant
San Juan, PR · On-site
$17.75 - $23.75/hr
... Other: Assist with translation of documents from Spanish to English and English to Spanish Required qualifications to be successful in this role Excellent verbal/written communication and ...
Administrative Assistant
San Juan, PR · On-site
$17.75 - $23.75/hr
... Other: Assist with translation of documents from Spanish to English and English to Spanish Required qualifications to be successful in this role Excellent verbal/written communication and ...
Administrative Assistant
San Juan, PR · On-site
$17.75 - $23.75/hr
... Other: Assist with translation of documents from Spanish to English and English to Spanish Required qualifications to be successful in this role Excellent verbal/written communication and ...
Administrative Assistant
San Juan, PR · On-site
$17.75 - $23.75/hr
... Other: Assist with translation of documents from Spanish to English and English to Spanish Required qualifications to be successful in this role Excellent verbal/written communication and ...
Documentation Assistant information
What are the key skills and qualifications needed to thrive as a Documentation Assistant, and why are they important?
To thrive as a Documentation Assistant, you need strong organizational skills, attention to detail, and proficiency in written communication, often supported by a diploma or degree in administration or a related field. Familiarity with document management systems, Microsoft Office Suite, and sometimes basic database tools is typically required. Excellent time management, adaptability, and collaborative abilities help someone excel in this role. These skills are crucial for maintaining accurate records, supporting workflow efficiency, and ensuring smooth communication within an organization.
What are some common challenges Documentation Assistants face when managing multiple document versions?
Documentation Assistants often encounter challenges related to version control, especially when multiple team members are updating documents simultaneously. Maintaining accuracy and ensuring that everyone is working from the most current version requires attention to detail and effective use of document management systems. Clear communication and standardized naming conventions are essential to prevent confusion and document loss. Regular training on collaboration tools and consistent file organization can help mitigate these challenges.
What are Documentation Assistants?
Documentation Assistants are professionals responsible for organizing, maintaining, and managing documents within an organization. Their tasks often include filing, scanning, updating records, and ensuring documents are accurate and accessible to authorized personnel. They may also assist in creating and formatting documents, adhering to company standards and compliance requirements. Documentation Assistants play a crucial role in supporting administrative efficiency and record-keeping.
What does a documentation assistant do?
A documentation assistant is responsible for organizing, preparing, and maintaining company or project documents, such as reports, manuals, and records. They often use tools like Microsoft Office or document management systems and ensure accuracy and clarity in documentation. Attention to detail and good organizational skills are essential for this role.
What are the most commonly searched types of Documentation jobs in Puerto Rico? The most popular types of Documentation jobs in Puerto Rico are:
What are popular job titles related to Documentation Assistant jobs in Puerto Rico? For Documentation Assistant jobs in Puerto Rico, the most frequently searched job titles are:
What job categories do people searching Documentation Assistant jobs in Puerto Rico look for? The top searched job categories for Documentation Assistant jobs in Puerto Rico are:
What cities in Puerto Rico are hiring for Documentation Assistant jobs? Cities in Puerto Rico with the most Documentation Assistant job openings:
Full-time
Medical, Dental, Vision, Retirement, PTO
Posted 4 days ago
JLL rating
8.2
Based on 266 frontline employees who took The Breakroom Quiz
36th of 153 rated real estate companies
Job description
JLL empowers you to shape a brighter way.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Document Specialist
We are seeking a detail-oriented Document Specialist to support our facilities programs within a GMP pharmaceutical manufacturing environment. This role is responsible for maintaining accurate documentation, records management, and administrative support for all facilities services activities to ensure regulatory compliance and program effectiveness.
What your day-to-day will look like:
Required Qualifications:
Preferred Qualifications:
Location:
Onsite - Juncos, Puerto Rico
Work Shift:
Monday to Friday 8:00am to 5:00pm + Overtime based on business needs.
Estimated compensation for this position:
45,000.00 - 47,600.00 USD per year
This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.
Location:
On-site -Juncos, PR
If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.
Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Accepting applications on an ongoing basis until candidate identified.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Document Specialist
We are seeking a detail-oriented Document Specialist to support our facilities programs within a GMP pharmaceutical manufacturing environment. This role is responsible for maintaining accurate documentation, records management, and administrative support for all facilities services activities to ensure regulatory compliance and program effectiveness.
What your day-to-day will look like:
- Maintain comprehensive pest control records, inspection logs, and compliance documentation in accordance with GMP requirements.
- Ensure all pest control and facilities programs documentation meets FDA and regulatory standards for pharmaceutical manufacturing.
- Accurately enter pest monitoring data, inspection results, and corrective actions into tracking systems.
- Verify data accuracy and completeness of vendor-submitted reports and documentation.
- Maintain digital and physical filing systems for easy retrieval during audits and inspections.
- Prepare pest control and facilities programs documentation packages for regulatory inspections and internal audits.
- Ensure all facilities services documentation follow established timelines and regulatory requirements.
- Schedule pest control services and coordinate with vendors for documentation requirements.
- Distribute pest control reports and updates to relevant stakeholders
- Maintain vendor documentation including certifications, licenses, and service agreement.
- Review pest control and facilities services documentation for accuracy, completeness, and compliance
- Identify and resolve documentation discrepancies or gaps
- Support corrective action documentation and follow-up activities
- Interface with pest control manager, quality assurance, and operations teams regarding documentation needs.
- Provide administrative support for pest control investigations and incident reporting
- Assist with training material preparation and documentation updates
Required Qualifications:
- 2+ years' experience in document management or administrative roles
- Experience with GMP documentation requirements in pharmaceutical or regulated manufacturing environments.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Strong attention to detail and accuracy in data entry and record keeping
- Excellent organizational and time management skills
Preferred Qualifications:
- Associate's degree preferred
- Experience with electronic document management systems
- Knowledge of pest control operations and terminology
- Familiarity with FDA regulations and pharmaceutical compliance requirements
- Experience with quality management systems and audit processes
- Ability to work in office environment with occasional facility inspections
- Basic computer skills and ability to work with electronic databases
- Occasional lifting of files and documentation materials up to 25 lbs.
Location:
Onsite - Juncos, Puerto Rico
Work Shift:
Monday to Friday 8:00am to 5:00pm + Overtime based on business needs.
Estimated compensation for this position:
45,000.00 - 47,600.00 USD per year
This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.
Location:
On-site -Juncos, PR
If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:
- 401(k) plan with matching company contributions
- Comprehensive Medical, Dental & Vision Care
- Paid parental leave at 100% of salary
- Paid Time Off and Company Holidays
- Early access to earned wages through Daily Pay
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.
Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Accepting applications on an ongoing basis until candidate identified.