ZipRecruiter

Log In

1

Documentation Assistant Jobs in Puerto Rico (NOW HIRING)

GM Sectec, Corp.

PR · On-site

$45K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The Executive Assistant will provide high-level administrative support to a C-Level Executive at GM ... Prepare presentations, reports, correspondence, meeting minutes, and other business documents.

GM Sectec, Corp.

PR · On-site

$45K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The Executive Assistant will provide high-level administrative support to a C-Level Executive at GM ... Prepare presentations, reports, correspondence, meeting minutes, and other business documents.

Teselta

Executive Administrative Assistant

San Juan, PR · On-site

... Assistant roles at executive level. * Excellent written and verbal communication skills. * Strong ... documents, reports, and memos that are of a confidential nature is a regular part of this role. It ...

Aireko

Assistant Project Manager

Barceloneta, PR · On-site

The Assistant Project Manager (APM) will be working directly with our Project Manager to assist in ... Experience working with submittal and RFI documents. * Work with a smart, exciting group to help ...

Tetra Tech

Archaeological Technician

Guaynabo, PR

$18.25 - $22.50/hr

In this role, you will assist with archaeological field investigations, historic resource identification, cultural resource documentation, and environmental permitting activities that support ...

Tetra Tech, Inc.

Archaeological Technician

Guaynabo, PR · On-site

$18.25 - $22.50/hr

In this role, you will assist with archaeological field investigations, historic resource identification, cultural resource documentation, and environmental permitting activities that support ...

Lids

Assistant Store Manager FT

San Juan, PR · On-site

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Learn to provide consistent, documented appraisal of an associate's sales performance. Provide ... Protect Company assets within guidelines of LIDS Retail policies. * Assist in preparation of store ...

Toyota

Senior Assistant, Collections

San Juan, PR · On-site

Senior Assistants in Collections will also evaluate and mitigate loss exposure, provide customer ... Request and document in collection and lien log all the requested releases for accounts with ...

previous pagenext page

Showing results 21-40

All JobsDocumentation JobsDocumentation Assistant JobsDocumentation Assistant Jobs in Puerto Rico

Documentation Assistant information

What is a documentation assistant?

Documentation Assistants are professionals responsible for organizing, maintaining, and managing documents within an organization. Their tasks often include filing, scanning, updating records, and ensuring documents are accurate and accessible to authorized personnel. They may also assist in creating and formatting documents, adhering to company standards and compliance requirements. Documentation Assistants play a crucial role in supporting administrative efficiency and record-keeping.

What are some common challenges documentation assistants face when managing multiple document versions?

Documentation Assistants often encounter challenges related to version control, especially when multiple team members are updating documents simultaneously. Maintaining accuracy and ensuring that everyone is working from the most current version requires attention to detail and effective use of document management systems. Clear communication and standardized naming conventions are essential to prevent confusion and document loss. Regular training on collaboration tools and consistent file organization can help mitigate these challenges.

What are the key skills and qualifications needed to thrive as a documentation assistant, and why are they important?

To thrive as a Documentation Assistant, you need strong organizational skills, attention to detail, and proficiency in written communication, often supported by a diploma or degree in administration or a related field. Familiarity with document management systems, Microsoft Office Suite, and sometimes basic database tools is typically required. Excellent time management, adaptability, and collaborative abilities help someone excel in this role. These skills are crucial for maintaining accurate records, supporting workflow efficiency, and ensuring smooth communication within an organization.

What skills do you need to be a documentation assistant?

A documentation assistant needs strong written and verbal communication skills, attention to detail, and proficiency with office software such as Microsoft Office or Google Workspace. Familiarity with document management systems and basic knowledge of formatting and editing are also important for creating clear, organized documentation.

What are popular job titles related to Documentation Assistant jobs in Puerto Rico?

For Documentation Assistant jobs in Puerto Rico, the most frequently searched job titles are:

What job categories do people searching Documentation Assistant jobs in Puerto Rico look for?

The top searched job categories for Documentation Assistant jobs in Puerto Rico are:

What cities in Puerto Rico are hiring for Documentation Assistant jobs?

Cities in Puerto Rico with the most Documentation Assistant job openings:

Documentation Assistant jobs near you
Infographic showing various Documentation Assistant job openings in Puerto Rico as of June 2026, with employment types broken down into 2% As Needed, 76% Full Time, 16% Part Time, 1% Temporary, 4% Contract, and 1% Nights. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Executive Assistant

GM Sectec, Corp.

PR • On-site

$45K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 6 days ago

Job description

Job Overview:

The Executive Assistant will provide high-level administrative support to a C-Level Executive at GM Sectec, including calendar management, travel coordination, meetings, communications, and other executive support functions.

The ideal candidate will demonstrate professionalism, discretion, confidentiality, initiative, and sound judgment, with the ability to anticipate needs, manage multiple priorities, and work independently. This role will also serve as a key liaison with employees, clients, vendors, and business partners.

Key Responsibilities:

  • Provide high-level administrative and executive support to a C-Level Executive.
  • Manage executive calendars, meetings, appointments, and priorities.
  • Coordinate business travel, including flights, accommodations, transportation, and itineraries.
  • Organize internal and external meetings, client visits, corporate events, and Executive Briefing Center (EBC) activities.
  • Support the planning and coordination of corporate events, executive meetings, sales kick-offs, and annual meetings.
  • Prepare presentations, reports, correspondence, meeting minutes, and other business documents.
  • Manage executive communications, expense reports, confidential files

Requirements and Skills:

  • Associate or Bachelor’s degree in Business Administration, Office Administration, or a related field preferred.
  • Minimum of 5 years of experience as an Executive Assistant or in a similar role supporting senior-level executives.
  • Experience managing executive calendars, meetings, business travel, and corporate events.
  • Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and virtual meeting tools.
  • Excellent written and verbal communication skills in English and Spanish.
  • Strong organizational, time management, and multitasking skills.
  • High level of professionalism, discretion, and confidentiality.
  • Proactive, detail-oriented, and able to work independently, manage changing priorities, and meet deadlines.

We are an employer EEO/M/F/V/D.

Job Type: Full-time

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Life insurance
  • Vision insurance
  • Paid time off

Schedule:

  • 8 hour shift
  • Day shift

Work Location: In person


Monday through Friday, 9:00 a.m. to 6:00 p.m.