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Documentation Assistant Jobs in Bayamon, PR (NOW HIRING)

Ultimate Solutions

Accounting Clerk

Caguas, PR · On-site

$18 - $23.25/hr

Maintain accurate and organized accounting records and supporting documentation. * Assist with accounts payable and accounts receivable functions. * Prepare and perform account and bank ...

Headlands Research

Medical Assistant, Research Assistant

San Juan, PR · On-site

$17.50 - $22.25/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The Research Assistant/Medical Assistant will work closely with Clinical Research Coordinators ... Prepare and maintain study documents, including source charts, study binders, regulatory binders ...

Puma Energy

Maintenance Assistant

Bayamon, PR · On-site

$14.75 - $18.50/hr

Additionally, the Maintenance Assistant supports the reporting and documentation needs of the terminal's safety program as related to maintenance activities.Knowledge Skills and Abilities, Key ...

Puma Energy

Maintenance Assistant

Bayamon, PR · On-site

$14.75 - $18.50/hr

The role ensures effective coordination of procurement processes, documentation control, and contractor support. Additionally, the Maintenance Assistant supports the reporting and documentation needs ...

Puma

Maintenance Assistant

Bayamon, PR

$14.75 - $18.50/hr

Additionally, the Maintenance Assistant supports the reporting and documentation needs of the terminal's safety program as related to maintenance activities.Knowledge Skills and Abilities, Key ...

STI

Administrative Assistant

San Juan, PR · On-site

$17.75 - $23.75/hr

... Other: Assist with translation of documents from Spanish to English and English to Spanish Required qualifications to be successful in this role Excellent verbal/written communication and ...

STI

Administrative Assistant

San Juan, PR · On-site

$17.75 - $23.75/hr

... Other: Assist with translation of documents from Spanish to English and English to Spanish Required qualifications to be successful in this role Excellent verbal/written communication and ...

Boys & Girls Club

ADMINISTRATIVE ASSISTANT

Bayamon, PR · On-site

$15/hr

Collaborate in the data collection, operational and programmatic compliance, documentation and ... 9. Assist in the communication of results and best practices of programs and procedures. 10. ...

Teselta

Executive Administrative Assistant

San Juan, PR · On-site

... Assistant roles at executive level. * Excellent written and verbal communication skills. * Strong ... documents, reports, and memos that are of a confidential nature is a regular part of this role. It ...

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Documentation Assistant information

What is a documentation assistant?

Documentation Assistants are professionals responsible for organizing, maintaining, and managing documents within an organization. Their tasks often include filing, scanning, updating records, and ensuring documents are accurate and accessible to authorized personnel. They may also assist in creating and formatting documents, adhering to company standards and compliance requirements. Documentation Assistants play a crucial role in supporting administrative efficiency and record-keeping.

What are some common challenges documentation assistants face when managing multiple document versions?

Documentation Assistants often encounter challenges related to version control, especially when multiple team members are updating documents simultaneously. Maintaining accuracy and ensuring that everyone is working from the most current version requires attention to detail and effective use of document management systems. Clear communication and standardized naming conventions are essential to prevent confusion and document loss. Regular training on collaboration tools and consistent file organization can help mitigate these challenges.

What are the key skills and qualifications needed to thrive as a documentation assistant, and why are they important?

To thrive as a Documentation Assistant, you need strong organizational skills, attention to detail, and proficiency in written communication, often supported by a diploma or degree in administration or a related field. Familiarity with document management systems, Microsoft Office Suite, and sometimes basic database tools is typically required. Excellent time management, adaptability, and collaborative abilities help someone excel in this role. These skills are crucial for maintaining accurate records, supporting workflow efficiency, and ensuring smooth communication within an organization.

What job categories do people searching Documentation Assistant jobs in Bayamon, PR look for?

The top searched job categories for Documentation Assistant jobs in Bayamon, PR are:

Documentation Assistant jobs near you
Infographic showing various Documentation Assistant job openings in Bayamon, PR as of August 2026, with employment types broken down into 1% As Needed, 70% Full Time, 21% Part Time, 3% Temporary, 4% Contract, and 1% Nights. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Quality - Document Control Specialist

medplast

Vega Baja, PR

Full-time

Posted 11 days ago

Job description

Title: Quality - Document Control Specialist

Position Description/Responsibilities:

The employee will be responsible for reporting training and KPI metrics, leading compliance and CRB meetings, managing changes to Bill of Materials (BOM), reviewing and updating documents, supporting various projects related to injection molding and combination products, and maintaining the integrity of the quality systems procedures. Additionally, the employee will assist in audits, ensure customer requests are addressed, verify manual mixing processes, inspect incoming raw materials, and manage the record retention area.

Position Authority:

The employee has the authority to make decisions regarding the review and update of quality systems procedures, BOM changes, document change orders (DCOs), and incoming inspection processes. They also have the authority to lead com compliance meetings and ensure adherence to audit requirements. 

Essential Functions:

Report training metrics as required.
Report KPI metrics as required.
Lead Compliance and CRB meetings.
Make necessary changes to BOM.
Review DCOs and ECOs.
Support Injection Molding and Combination Product projects by reviewing DCOs, ECOs, phase reviews, and requests made by Project Managers Project Engineers and Customers. Review and update quality systems procedures and related forms as required.
Assist with regulatory, external, internal and customer audits.
Assist with the completion of Certificates of Compliance (COCs).
Handle customer requests related to procedures and COCs.
Verify the manual mixing (resin and colorant) process and review related documentation.
Assist with incoming inspection of raw materials.
Responsible of record retention area.
Identify and destroy documents after the required retention period is complete.
Provide new and/or revised manufacturing documents to manufacturing areas and ensure that obsolete documents are removed upon updates.
Make IT tickets for Master Control accounts, BMRAM accounts, password resets, among others as required.
Assist with New Employee Orientation onboarding activities such as creating and presenting overview presentations.
Perform other functions as required.
Skills:

Strong organizational written and project management skills. Attention to detail, particularly with documentation and compliance, effective communication, both verbal and written, for internal and external interactions. Analytical thinking for reviewing DCOs, ECOs, and phase reviews. Knowledge of quality management systems and regulatory standards. Proficiency in handling customer requests and audit preparations. Strong interpersonal skills.
Physical Requirements:

Ability to sit or stand for extended periods while reviewing documentation. Capacity to lift and move boxes or records in the retention area. Regular manual handling of materials during the inspection and mixing processes. 

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