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Documentation Assistant Jobs in Alaska (NOW HIRING)

Ahtna, Inc.

Grade Checker - AIT

Anchorage, AK · On-site

$35/hr

Maintain accurate field notes, check shots, and as-built data for quantities, pay items, and quality control documentation. * Assist with as-built surveys and documentation using GPS data collected ...

Doyon Limited

Cybersecurity Analyst

Fairbanks, AK · On-site

Create, review, and edit system security procedures and documentation. * Assist with IT and OT information security design and integration. * Work with stakeholders to ensure adherence to system ...

TLC Care Services

Admin Assistant

Anchorage, AK

$17 - $19/hr

Coordinate the onboarding process for newly hired caregivers, ensuring all required employment documents are completed and submitted. * Assist with recruitment activities, including screening ...

TLC Care Services

Admin Assistant

Anchorage, AK · On-site

$17 - $19/hr

Coordinate the onboarding process for newly hired caregivers, ensuring all required employment documents are completed and submitted. * Assist with recruitment activities, including screening ...

Aleut Energy LLC

Administrative Assistant

Fairbanks, AK

$22 - $25/hr

ADMINISTRATIVE ASSISTANT Reports to: Operations Manager Status: Regular, Full-Time, Non-Exempt ... This position plays a critical role in maintaining project documentation, office operations, data ...

North Slope Borough

Assistant Controller

Barrow, AK · On-site

Monitor all document preparation for accuracy completeness and compliance with Federal, State, and local government compliance. Assist the Controller in assuring that internal controls adequately ...

Coleman Worldwide Moving

Admin Assistant

Juneau, AK · On-site

$19 - $25.75/hr

Retrieve claims and documents received in the mail from customers and disperse them as needed ... * Assist with collecting timecard information and working with other office staff to resolve pay ...

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All JobsDocumentation JobsDocumentation Assistant JobsDocumentation Assistant Jobs in Alaska

Documentation Assistant information

What is a documentation assistant?

Documentation Assistants are professionals responsible for organizing, maintaining, and managing documents within an organization. Their tasks often include filing, scanning, updating records, and ensuring documents are accurate and accessible to authorized personnel. They may also assist in creating and formatting documents, adhering to company standards and compliance requirements. Documentation Assistants play a crucial role in supporting administrative efficiency and record-keeping.

What are some common challenges documentation assistants face when managing multiple document versions?

Documentation Assistants often encounter challenges related to version control, especially when multiple team members are updating documents simultaneously. Maintaining accuracy and ensuring that everyone is working from the most current version requires attention to detail and effective use of document management systems. Clear communication and standardized naming conventions are essential to prevent confusion and document loss. Regular training on collaboration tools and consistent file organization can help mitigate these challenges.

What are the key skills and qualifications needed to thrive as a documentation assistant, and why are they important?

To thrive as a Documentation Assistant, you need strong organizational skills, attention to detail, and proficiency in written communication, often supported by a diploma or degree in administration or a related field. Familiarity with document management systems, Microsoft Office Suite, and sometimes basic database tools is typically required. Excellent time management, adaptability, and collaborative abilities help someone excel in this role. These skills are crucial for maintaining accurate records, supporting workflow efficiency, and ensuring smooth communication within an organization.
What are popular job titles related to Documentation Assistant jobs in Alaska? For Documentation Assistant jobs in Alaska, the most frequently searched job titles are:
What job categories do people searching Documentation Assistant jobs in Alaska look for? The top searched job categories for Documentation Assistant jobs in Alaska are:
What cities in Alaska are hiring for Documentation Assistant jobs? Cities in Alaska with the most Documentation Assistant job openings:
Documentation Assistant jobs near you
Infographic showing various Documentation Assistant job openings in Alaska as of August 2026, with employment types broken down into 1% As Needed, 66% Full Time, 29% Part Time, 3% Contract, and 1% Nights. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution.

Building Administrator - Anchorage Towers - CP

NANA Management Services

Anchorage, AK • On-site

Other

Posted 8 days ago

Job description


The Building Administrator supports the daily operations of a secure building by providing administrative, logistical, and operational support to facility management. This position is responsible for coordinating commodities and supplies, managing conference room scheduling and support, administering work orders, and assisting with building operations as directed by the Company. The Building Administrator ensures efficient facility services while maintaining compliance with all security, safety, and confidentiality requirements
Responsibilities
  • Support the day-to-day administrative and operational activities of the facility.
  • Coordinate commodities, office supplies, and operational materials to support building occupants and facility staff.
  • Schedule, prepare, and support conference rooms for meetings, training sessions, and special events.
  • Receive, process, track, and update facility work orders using the Company's computerized maintenance management system (CMMS) or other work order software.
  • Coordinate with facility maintenance personnel, contractors, vendors, and security staff to ensure timely completion of work requests.
  • Monitor work order status and communicate updates to building occupants and management.
  • Maintain facility records, reports, schedules, and operational documentation.
  • Assist with employee and contractor access coordination in accordance with security procedures.
  • Provide customer service by responding to inquiries regarding building services and facility operations.
  • Coordinate office moves, furniture requests, and workspace assignments as directed.
  • Assist with inventory management for office and facility supplies.
  • Support emergency response activities by maintaining communication and administrative documentation.
  • Ensure compliance with Company policies, security procedures, safety regulations, and confidentiality requirements.
  • Perform other administrative and operational duties as assigned.

Qualifications
  • High school diploma or GED required; associate degree in business administration, facilities management, or a related field preferred.
  • Minimum of two years of administrative, facilities, or office management experience.
  • Experience using Microsoft Office Suite and computerized work order or CMMS software preferred.
  • Valid driver's license with an acceptable driving record for the previous three (3) years to be eligible under company vehicle insurance policy.
  • Must successfully complete all pre-employment requirements, which may include a criminal background check, drug screening, physical examination, fit-for-duty assessment, and hearing test. Applicants who do not reside near an approved testing facility are responsible for travel expenses to the nearest testing location.
  • Demonstrated ability to work effectively as part of a team while maintaining positive relationships with employees, customers, and clients.
  • Ability to exercise sound judgment and make effective decisions with minimal supervision.
  • Excellent written, verbal, and interpersonal communication skills.
  • Strong organizational and multitasking abilities.
  • Knowledge of facility operations and administrative support functions.
  • Ability to coordinate multiple priorities in a fast-paced environment.
  • Strong customer service and problem-solving skills.
  • Ability to maintain accurate records and prepare reports.
  • Excellent attention to detail and organizational skills.
  • Ability to communicate effectively with employees, contractors, vendors, and management.
  • Ability to maintain confidentiality and exercise sound judgment in a secure environment.
  • Proficiency in Microsoft Office applications, scheduling software, and work order management systems.

Working Conditions and Physical Requirements
Weather: Indoors, occasional exposure to arctic outdoor weather conditions.
Noise level: Moderate
Description of environment: This is a public / office setting
Physical requirements: Employee is required to lift and/or move up to 20 lbs. Frequently to constantly required to sit, stand, walk, use hands/fingers to handle or feel, climb, stoop, kneel, crouch or crawl, talk/hear, see, taste/smell, and carry weight/lift.
Fit For Duty Test:
  • Lift: Lift 20 lbs. from floor to knuckle x 2,
  • Lift: Lift 20 lbs. from floor to waist x 2,
  • Carry: Carry 20 lbs. with two hands for a minimum distance of 20 feet, self-paced but continuous,
  • Kneel: Kneel on one knee and stand. Return to kneel on opposite knee. Repeat alternate kneeling sequence x 3 for each knee, self-paced but continuous,
  • Stand from Supine Position Test: From a supine, recumbent position, while wearing arctic gear, test recipient must be able to stand without assistance x 3, self-paced (this task must be accomplished safely without significant loss of balance or falling and without assistance). Allow one re-test when there is a loss of balance considered unsafe or a fall.
  • Stoop & Twist: Perform alternate cross over toe touches x 5 each side, self-paced but continuous,
  • Walk: Walk on a treadmill at 3 MPH for 10 minutes with good balance
  • Stairs: Climb up and down 10 steps x 2 for a total of 20 steps, self-paced.

Competencies
  • Customer Service - Provides outstanding customer service; manages difficult or emotional situations; responds promptly to customer needs; responds to request for service and assistance; meets commitments in a timely manner.
  • Interpersonal Skills - Focuses on solving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to other ideas.
  • Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings.
  • Written Communication - Writes incident, logs and other reports clearly; able to read and interpret written information.

NMS Core Values
Safety guides our behavior.
Honesty and integrity govern our activities.
Commitments made will be fulfilled.
All individuals are treated with dignity and respect.
The environment will be protected and sustained.

Apply