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Documentation Assistant Jobs in Alaska (NOW HIRING)

ASRC

Stock Administrative Assistant

Barrow, AK

$22.50 - $30.25/hr

Receives mail, documents, packages, and courier deliveries and delivers or distributes items. * Performs administrative and clerical support tasks. * Assist with processing stock enrollment requests ...

Hilton Anchorage

Catering Admin

Anchorage, AK · On-site

Key Responsibilities: * Assist with preparing contracts, proposals, banquet event orders, menus, and event documents. * Respond to client inquiries and direct leads to the appropriate manager.

North Slope Borough

Commission Clerk

Barrow, AK · On-site

$32.16/hr

Attest by signing all required documentation. Assist in setting dates for publications and dates for hearings. Assist in keeping records of all appointees to the Commissions and inform administration ...

Nabors Industries

ALASKA HR COORDINATOR

Anchorage, AK · On-site

$21.50 - $28/hr

Support compliance with company policies and employment regulations (FLSA, FMLA, etc.) by maintaining accurate records and documentation * Assist with HR audits and document requests * Track ...

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Documentation Assistant information

What is a documentation assistant?

Documentation Assistants are professionals responsible for organizing, maintaining, and managing documents within an organization. Their tasks often include filing, scanning, updating records, and ensuring documents are accurate and accessible to authorized personnel. They may also assist in creating and formatting documents, adhering to company standards and compliance requirements. Documentation Assistants play a crucial role in supporting administrative efficiency and record-keeping.

What are some common challenges documentation assistants face when managing multiple document versions?

Documentation Assistants often encounter challenges related to version control, especially when multiple team members are updating documents simultaneously. Maintaining accuracy and ensuring that everyone is working from the most current version requires attention to detail and effective use of document management systems. Clear communication and standardized naming conventions are essential to prevent confusion and document loss. Regular training on collaboration tools and consistent file organization can help mitigate these challenges.

What are the key skills and qualifications needed to thrive as a documentation assistant, and why are they important?

To thrive as a Documentation Assistant, you need strong organizational skills, attention to detail, and proficiency in written communication, often supported by a diploma or degree in administration or a related field. Familiarity with document management systems, Microsoft Office Suite, and sometimes basic database tools is typically required. Excellent time management, adaptability, and collaborative abilities help someone excel in this role. These skills are crucial for maintaining accurate records, supporting workflow efficiency, and ensuring smooth communication within an organization.
What are popular job titles related to Documentation Assistant jobs in Alaska? For Documentation Assistant jobs in Alaska, the most frequently searched job titles are:
What job categories do people searching Documentation Assistant jobs in Alaska look for? The top searched job categories for Documentation Assistant jobs in Alaska are:
What cities in Alaska are hiring for Documentation Assistant jobs? Cities in Alaska with the most Documentation Assistant job openings:
Documentation Assistant jobs near you
Infographic showing various Documentation Assistant job openings in Alaska as of August 2026, with employment types broken down into 1% As Needed, 66% Full Time, 29% Part Time, 3% Contract, and 1% Nights. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution.

Compliance Documentation Specialist

Arctic Slope Native Association

Barrow, AK • On-site

Full-time

Re-posted 16 days ago

Job description

Brief Summary:

The Compliance Documentation Specialist gathers, organizes, and prepares for presentation of the documentation paperwork and electronic files for The Joint Commission, Centers for Medicare and Medicaid accreditation paperwork for the Samuel Simmonds Memorial Hospital.

Essential Job Functions:

  • Scan Work orders, service requests, checklists, repair documentation and other documents.
  • Electronically organize and file these scans for future reference. Organizes electronic files of work orders, service requests.
  • Monitor daily the activity of the Compliance Tracking Checklist on the U' Drive. Update as necessary.
  • Work with Facilities Assistant Manager, Facilities Administrative Assistant, and other Facilities Staff to identify status of equipment and compliance issues.
  • Utilize Maximo work order software to chronicle compliance issues, create work orders and other.
  • Continually work in Maximo to organize it to be able to correctly and accurately perform the documentation.
  • Create inventories of documentation and help set-up of the utilization of bar codes and electronic bar code readers to automate inventories. This will be some in-the-field, hands-on work.
  • Aid Facilities Assistant Manager and Director in movement, Housing, vehicles, travel and other issues to accommodate vendor traffic.
  • Some inspection of equipment.
  • Coordination of site safety activities.
  • Responds to emergency calls utility failures, disaster response, security, and safety issues.
  • Coordinate with various departments for preventive maintenance and break down maintenance of building, plumbing, and utilities; equipment such as boiler, air compressor, generator, UPS, facility lighting, parking lot, overhead door, etc.
  • Provide support to execute qualification protocol utilities equipment installation and operational.
  • Participate in any regulatory inspection from various agencies such as FDA, Environmental Protection, Utility authorities and Fire Department, OSHA, The Joint Commission, CMS and others.
  • Cooperate and communicate effectively with manager/director and other participants to aid and technical support
  • Maintain safe and clean working environment by enforcing procedures, rules, and regulations.
  • Perform rounding within the facility for safety and compliance purposes when asked.
  • Work ethically and professionally, being courteous and respectful with excellent telephone etiquette and face-to-face customer service. Promptly and calmly manage difficult situations in a timely manner.
  • Perform other related duties as required and/or assigned.

Qualifications:

  • Excellent verbal and written communication skills and the ability to interact effectively at all levels
  • Must have English language fluency, both written and verbal.
  • A stable work history is required.
  • 6 month's experience with hospital facilities management is required.
  • Knowledge of Joint Commission, OSHA, NFPA, FGI and/or CDC regulations and standards is required.
  • Computer literacy is required.
  • Valid Driver's license is required.

Education & Experience:

  • High school diploma or general education degree (GED)
  • Two years of mechanical trade experience or technical school preferred.
  • Prior experience in Hospital maintenance and operations required.
  • Training in Life Safety NFPA 101, Interim Life Safety Measures or construction management methodologies required.

Certification/Licensure:

  • None

Arctic Slope Native Association, Ltd. exercises its rights in Native Hire Preference, Contracting/Subcontracting and Employment Practices applicable by law.

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