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Document Jobs in Virginia (NOW HIRING)

WSP

Document Control Specialist

Virginia Beach, VA · On-site

$76K - $78K/yr

This Opportunity WSP is currently initiating a search for a Document Control Specialist for our Virginia Beach office. This individual will report to our client's field office in Norfolk, VA (5 days ...

WSP

Document Control Specialist

Virginia Beach, VA · On-site

$76K - $78K/yr

Support the Document Control Manager and Document Control Team to maintain a document management system for contract documents and project documents. * Work with the Document Control Manager and ...

STI

Document Review Specialist

Richmond, VA · On-site

Document Review Specialist Location:Richmond, VA 23219 Duration: Long Term * Review and assess electronic documents against guidelines * Identify final documents requiring retention and ensure proper ...

WSP

Document Control Specialist

Virginia Beach, VA · On-site

$76K - $78K/yr

Support the Document Control Manager and Document Control Team to maintain a document management system for contract documents and project documents. * Work with the Document Control Manager and ...

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Document information

See Virginia salary details

$13

$25

$42

How much do document jobs pay per hour?

As of Sep 14, 2026, the average hourly pay for document in Virginia is $25.42, according to ZipRecruiter salary data. Most workers in this role earn between $18.85 and $30.96 per hour, depending on experience, location, and employer.

What is a document specialist?

Document specialists are professionals who manage, create, edit, and organize documents within an organization. They are responsible for ensuring the accuracy, consistency, and quality of documents such as reports, manuals, contracts, and correspondence. Document specialists often use specialized software to format and maintain document templates, and they may also oversee document storage and retrieval systems. Their work supports efficient communication and record-keeping across departments.

What are the key skills and qualifications needed to thrive as a document controller?

To thrive as a Document Controller, you need strong organizational skills, attention to detail, and experience with document management processes, usually supported by a relevant diploma or degree. Familiarity with electronic document management systems (EDMS) like SharePoint or Aconex and knowledge of ISO standards are commonly required. Effective communication, reliability, and the ability to work independently are vital soft skills in this role. These skills and qualities ensure accurate document handling, regulatory compliance, and efficient workflow within organizations.

What are some common challenges faced by document control specialists, and how can they be effectively managed?

Document Control Specialists often deal with the complexities of managing large volumes of documents, ensuring version control, and maintaining compliance with industry standards. One common challenge is coordinating with multiple departments to collect, update, and distribute documents accurately and on time. Effective management requires strong organizational skills, attention to detail, and proficiency with document management systems. Proactive communication and clear documentation protocols can help streamline workflows and minimize errors.

What is the difference between Document vs Data Entry Clerk?

AspectDocumentData Entry Clerk
Primary RoleCreating, editing, and managing documentsInputting data into systems and databases
Required SkillsWriting, editing, formattingTyping speed, accuracy, data management
Work EnvironmentOffices, remote work, publishing firmsOffices, data centers, administrative settings
Common CertificationsNone typically requiredTyping certifications, data management courses

While both roles involve working with information, a Document specialist focuses on creating and managing documents, whereas a Data Entry Clerk specializes in inputting data into systems. The roles often overlap in administrative settings, but their core responsibilities and skills differ significantly.

What is a documentation job?

A documentation job involves creating, editing, and maintaining technical documents such as user manuals, guides, and procedures. It requires strong writing skills, attention to detail, and familiarity with tools like MS Word, Adobe FrameMaker, or Markdown. These roles are common in technical, software, and engineering industries to ensure clear communication of complex information.

What are the most commonly searched types of Document jobs in Virginia?

The most popular types of Document jobs in Virginia are:

What cities in Virginia are hiring for Document jobs?

Cities in Virginia with the most Document job openings:

Document jobs near you
Infographic showing various Document job openings in Virginia as of August 2026, with employment types broken down into 50% Full Time, 25% Part Time, and 25% Nights. Highlights an 100% In-person job distribution, with an average salary of $52,872 per year, or $25.4 per hour.

Document Controller

Richmond, VA • On-site

Hargrove Engineers and Constructors
Industrial Automation Equipment Manufacturing • 51 - 200 employees
Learn more about Hargrove Engineers and Constructorsexternal

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 26 days ago

Job description

What You'll Be Doing
Job Scope: Generally responsible for document management for projects and personnel. This work will be performed under general supervision.
Primary responsibilities will include but are not limited to:
  • Document management of electronic files for distribution which may include converting between different software packages, printing, scanning and/or copying. This requires the use of the Newforma Project Center (training provided).
  • Researching files and records to locate appropriate documents as requested by other personnel.
  • Responding to client requests of all types.
  • Generating activity reports as required by the project managers.
  • Assisting the project managers with administrative tasks as necessary.

Ideal Background
Education: High School Diploma or equivalent is required. Advanced coursework is preferred.
Experience: This position requires 5+ years of relevant industrial experience in document control and administration.
Required Knowledge, Skills, and Abilities
  • Knowledge and application of company standards.
  • Knowledge of engineering document control standards.
  • Knowledge and understanding of construction plans and diagrams.
  • Knowledge of large-scale scanner and plotter operation.
  • Ability to organize effectively.
  • Extreme attention to detail.
  • Excellent listening and communication skills, both verbal and written.
  • Proficient in the use of Microsoft Word, Excel, Access, Outlook, Web Collaboration Tools and Adobe Acrobat. Newforma software experience preferred.
  • Exceptional customer service skills and ability to comply with client procedures.

Physical Requirements
  • Ability to sit, stand, or walk for long periods of time.

Hargrove Culture
We work to create an environment founded on trust, personal integrity, and a "team mentality" so that each person understands the value of their contributions both on a project and company-wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe.
Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work.
As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates.
Equal Opportunity Employment Statement
Hargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law.
Hargrove is a drug-free workplace.
The selected candidate must be authorized to work in the United States.

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