Document Processing Clerk Jobs (NOW HIRING)

Description Superior Court of California, County of Monterey is currently accepting applications for the position of Legal Processing Clerk (Deputy Court Clerk I/ Deputy Court Clerk II). The ideal candidate will be a team player who is excited about starting a career in the justice system and serving the public by providing excellent and professional customer service. Incumbents may be hired into either a Deputy Court Clerk I or Deputy Court Clerk II depending on their qualifications and the Court's need.

**Incumbents hired as a Deputy Court Clerk I will begin at a pay rate of $20.09 per hour. Once the incumbent has successfully completed a 9-month probationary period and receives a satisfactory performance evaluation they will be promoted to Deputy Court Clerk II with a rate of pay of $24.25. ** Bilingual Spanish/English is highly desirable

The recruitment examination process may consist of the following: Application and Supplemental Question Review Written Exam Oral Exam Interview Examples of Duties Deputy Court Clerk I is the training level of this series. Under close supervision, incumbents learn and perform a variety of counter, document processing, and office support duties, while learning court procedures, practices, and legal terminology. Deputy Court Clerk I incumbents will be expected to gradually perform a broader range of duties with increasing responsibility and independence as experience is gained.

A Deputy Court Clerk I is expected to qualify for advancement to Deputy Court Clerk II by the end of a nine (9) month probationary period based on satisfactory performance and approval from the supervisor. There is no permanent status in the Deputy Court Clerk I classification. Upon advancement to Deputy Court Clerk II, incumbents are placed on a nine (9) month promotional probationary period.

Deputy Court Clerk II is the fully qualified, journey level class of this series, competent to perform the full scope of complex and detailed document processing, counter, and office support duties. EXAMPLES OF DUTIES Positions in this class may perform any or all the below listed duties. These should be interpreted as examples of the work and are not necessarily all-inclusive.

Assists the public in person at the court counters or by telephone; prepares written responses to mailed documents and inquiries. Receives and examines documents for accuracy, completeness and conformity to filing requirements. Answer questions and provide information on court procedures, processes, requirements and alternatives, such as explaining procedures for appearance, providing and explaining the use of small claims forms, setting up payment plans or alternatives to payments and granting extensions.

Examines a variety of documents to determine required actions; review completeness and accuracy of submitted documents to ensure compliance with instructions and legal procedures. Assemble, organize and prepare materials for use in court; add information resulting from court or other actions; process a variety of documents including modifications of sentencing, trials by declaration, citations, proofs of correction; research and correct citation errors. Prepare and / or issue a variety of legal documents and court records including warrants, abstracts, judgments, orders for examination, summons, calendars; obtain signatures and affix seals to documents.

Receive and collect fines, fees, bail and other payments; calculate and / or verify amounts; make change; issue receipts; enter payments to system records; apportion payment posting into appropriate categories. Operate automated court recordkeeping and processing systems involving the use of a personal or on-line computer to enter data, retrieve information, and generate a variety of required reports and documents. Set up, maintain, adds document, locate, pulls case files, and assist in purging a variety of files and records.

Schedule various appearances and proceedings to court calendars, prepare and distribute calendars. Work with County departments and outside agencies to research and provide information, accept filings, arrange and notify law enforcement of warrant status, coordinate defendant appearances, subpoena officers for trials, issue summons and abstracts, add or obtain information on driver records. Provide a variety of responsible office support, mail documents, sort and alphabetize materials, prepare certified copies.

Operate personal computers, photocopiers, microfiches, and other standard office equipment. Maintain records and prepare summary data. Minimum Qualifications & Examples of Experience and Training KNOWLEDGE OF: Deputy Court Clerk I: modern office methods, practices, procedures and equipment, correct English usage, including spelling, grammar and punctuation; and business arithmetic.

Deputy Court Clerk II: the above, plus use of recordkeeping and processing systems. SKILL AND ABILITY TO: Provide excellent and professional customer service Communicate effectively Establish and maintain effective working relationships Type with speed and accuracy Understand and follow written and oral instructions Accurately perform duties with attention to detail Learn and utilize word processing and calendar/electronic communication software Maintain confidentially of court-related records Prioritize, maintain, and coordinate a heavy workload Interact with legal professionals, paraprofessional and the public in a respectful manner Use independent judgment within parameters Operate standard office equipment EXPERIENCE AND EDUCATION The knowledge, skills and abilities listed above may be acquired through various types of education, training, or experience. A typical way to acquire the required knowledge and abilities is listed below: Deputy Court Clerk I: Equivalent to a high school diploma, plus one year of customer service work experience.

Deputy Court Clerk II: Equivalent to a high school diploma with at least 9 months exposure to court and /or legal documents and terminology and demonstrated competence in designated assignment area(s) and two years of office experience independently performing a variety of clerical duties. EDUCATION SUBSTITUTION (BOTH LEVELS): Completion of 24 semester units or 36 quarter units in office practices, administrative science, business administration or a closely related field from a recognized college or university may be substituted for up to one (1) year of the required clerical experience. Other Information REQUIRED CONDITIONS OF EMPLOYMENT As a condition of employment, the incumbent will be required to: Successfully pass a background investigation; Posses a valid current California class C license, (or) the employee must be able to provide suitable transportation approved by the hiring authority Be willing to handle or come in contact with court evidence which may be unpleasant or distasteful.

PHYSICAL AND SENSORY REQUIREMENTS The physical and sensory abilities required for this classification include: Ability to communicate and function in a typical office environment; Personal mobility to work in various office locations; Ability to sit at a desk and/or computer for extended periods of time up to 6 hours a day; Ability to read standard text; Finger and manual dexterity in order to operate a computer keyboard; Ability to lift and carry items up to 20 pounds; Ability to stoop, reach, bend and climb ladders to file folders.