Document Management Assistant Jobs in Michigan (NOW HIRING)

About Allied:

At Allied Electric, we’re building an electrical company designed for growth, opportunity, and impact. For over 55 years, we’ve delivered high-quality electrical and low voltage solutions across industrial, commercial, and institutional markets, but what sets us apart today is where we’re going next. Guided by our mission, “Bringing Power to Possibilities,” Allied Electric is investing in our people, our technology, and the future that our services help bring to life. We partner with leading general contractors, owners, and developers across the Midwest and beyond, delivering complex, high-impact projects that power critical infrastructure and essential operations. Our team is made up of driven, team-first individuals who take pride in their work, continuously improve, and show up in a positive way. Whether in the field or the office, we are committed to creating an environment where great people can grow, develop, and build meaningful careers.

Job Summary:       

The Assistant Project Manager will support the management of electrical and low voltage projects in the Midwest while playing an active role in the estimating process. This role involves assisting in project supervision, negotiating purchases, managing financial aspects, and ensuring the timely completion of projects while maintaining client relationships. The successful candidate will work closely with Project Managers, Account Managers, field supervision, vendors, and customers to ensure project success while supporting Allied Electric's growth initiatives. The ideal candidate will have electrical estimating experience, strong organizational skills, and proficiency in software such as Excel, Accubid, and LiveCount.  The role provides support throughout the project lifecycle including estimating, procurement scheduling, cost control, execution and closeout activities.  

Key Responsibilities: 

Project Management Support:

• Assist in supervising the total effort of projects to ensure completion within design, budget, and schedule.
• Support the establishment of project objectives, policies, procedures, and performance standards within company guidelines.
• Assist with project closeout documentation and maintain project log and files.
• Identify and escalate potential issues
• Assist in developing and maintaining project schedules and milestone tracking.
• Coordinate manpower planning requirements with field leadership and project management staff.
• Conduct periodic job site visits to monitor project progress and support field operations.
• Assist in resolving Requests for Information (RFIs), submittals, and design conflicts.
• Support project turnover meetings between estimating and operations teams.

Client and Stakeholder Communication:

• Communicate with clients, subcontractors, and general contractors to ensure timely project completion.
• Represent the company in meetings with clients, suppliers, subcontractors, and general contractors when necessary.

Financial Management:

• Assist in managing financial aspects of contracts to protect the company's interests.
• Support cost estimates, budget pricing and change order development, including pricing, tracking, approvals and status management
• Assist Project Managers and Account Managers in project cost tracking, forecasting, and budget management.
• Assist with collecting and organizing project performance data for review by Project Managers
• Assist with monthly project financial reviews.
• Assist with project billing and accounts receivable collection efforts.

Technical Support and Safety:

• Provide technical assistance with interpreting drawings and equipment suggestions.
• Review drawings, specifications, and construction documents for completeness and constructability.
• Support implementation of company quality and safety initiatives.
• Support adherence to applicable codes, standards, and project specifications.

Estimating and Proposal Development:

• Assist in detailed electrical quantity takeoffs from construction drawings and specifications using Accubid, LiveCount and Bluebeam Revu
• Review drawings and specifications to identify scope gaps, exclusions and clarifying questions for project managers and account managers
• Assist in preparing proposal packages, cover letters and scope narratives
• Participate in pre-bid site walks and post-bid scope review meetings
• Support subcontractor/vendor quote comparison

• Perform any other tasks assigned by management.

Job Requirements:

Experience and Certifications:

• 2 years of electrical estimating experience in commercial and industrial projects strongly preferred.
• Formal electrical training or trade school education preferred but not required
• Demonstrated ability to perform quantity takeoffs and support bid preparations under the direction of a senior estimator, project manager or account manager

Technical and Analytical Skills:

• Strong analytical and problem-solving skills, with the ability to evaluate complex electrical project requirements.
• Proficiency in Microsoft Office Suite including Excel, Word, Outlook, and Teams.
• Experience with Accubid, LiveCount, Bluebeam Revu, and other construction estimating software preferred.
• Experience with Procore, Autodesk Construction Cloud, or similar project management platforms preferred.

Communication and Organizational Skills:

• Strong organizational, communication and interpersonal skills with the ability to collaborate effectively across all project stakeholders

Industry Knowledge:

• Familiarity with the National Electric Code and basic electrical engineering calculations.
• Ability to work well in a team environment and interact effectively with supervisors, peers, and subordinates.