ZipRecruiter

Log In

1

Document Management Assistant Jobs in California

PM2CM

Management Assistant - Hybrid

Anaheim, CA · Hybrid

Documentation Management: Maintain accurate and up-to-date project documentation, including project ... Task Coordination: Assist in coordinating tasks and activities between team members, monitoring ...

PM2CM

Management Assistant - Hybrid

Anaheim, CA · On-site

Documentation Management: Maintain accurate and up-to-date project documentation, including project ... Task Coordination: Assist in coordinating tasks and activities between team members, monitoring ...

BRMS

CARE MANAGEMENT ASSISTANT

Folsom, CA · On-site

$20 - $22/hr

The Care Management Assistant (CMA) supports the Care Management Coordinators with administrative ... Strong organizational skills which support timely and well documented action to manage concurrent ...

PM2CM Inc

Management Assistant - Hybrid

Anaheim, CA · On-site

Documentation Management: Maintain accurate and up-to-date project documentation, including project ... Task Coordination: Assist in coordinating tasks and activities between team members, monitoring ...

PM2CM

Management Assistant - Hybrid

Anaheim, CA · On-site

Documentation Management: Maintain accurate and up-to-date project documentation, including project ... Task Coordination: Assist in coordinating tasks and activities between team members, monitoring ...

Community Bank

Credit Management Assistant

Ontario, CA · On-site

$20/hr

Job Title Assist Citizens Express Credit Manager and staff with various duties and the essential ... Language Skills Ability to read and interpret documents such as safety rules, operating and ...

Mechanix Wear

Document Control Specialist

Valencia, CA · On-site

$29 - $35/hr

Manage training records and verify that employees have access to and completion of required procedures and work instructions. * Assist with validation/verification documentation for processes and ...

previous page

Showing results 41-60

All JobsDocument Management JobsDocument Management Assistant JobsDocument Management Assistant Jobs in California

Document Management Assistant information

See California salary details

$28.6K

$47.8K

$68.6K

How much do document management assistant jobs pay per year?

As of Aug 18, 2026, the average yearly pay for document management assistant in California is $47,763.00, according to ZipRecruiter salary data. Most workers in this role earn between $41,400.00 and $47,900.00 per year, depending on experience, location, and employer.

What is a document management assistant?

Document Management Assistants are professionals responsible for organizing, maintaining, and processing company documents and records. They ensure that both digital and physical files are accurately stored, easily accessible, and handled in accordance with company policies and legal regulations. Their duties often include scanning, indexing, retrieving, and archiving documentation, as well as supporting teams with document control processes. This role is essential for efficient workflow, compliance, and information security within an organization.

What are the key skills and qualifications needed to thrive as a document management assistant?

To thrive as a Document Management Assistant, you need attention to detail, organizational skills, and familiarity with document handling procedures, often supported by a diploma or relevant administrative experience. Proficiency with document management systems (DMS), Microsoft Office Suite, and scanning or indexing software is typically required. Strong communication, time management, and discretion with sensitive information are standout soft skills for this role. These abilities are crucial for ensuring documents are accurately organized, securely stored, and efficiently retrieved to support smooth business operations.

What are some typical daily challenges faced by a document management assistant, and how can they be effectively managed?

Document Management Assistants often deal with high volumes of paperwork and digital files, making organization and attention to detail crucial. Common challenges include maintaining accurate records, ensuring documents are properly categorized for easy retrieval, and adhering to strict confidentiality protocols. Staying updated on document management software and establishing clear filing systems can greatly improve efficiency. Proactive communication with team members also helps address any discrepancies or urgent requests quickly.

What is the difference between Document Management Assistant vs Data Entry Clerk?

AspectDocument Management AssistantData Entry Clerk
CredentialsHigh school diploma; familiarity with document management softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentOffice setting, handling documents and recordsOffice environment, inputting data into systems
Employer & IndustryBusinesses, healthcare, legal, government agenciesVarious industries, administrative offices, customer service
Search & Comparison IntentOrganizing, managing, and retrieving documentsInputting and updating data accurately

The main difference between a Document Management Assistant and a Data Entry Clerk lies in their focus. The Document Management Assistant primarily manages and organizes documents within an electronic or physical filing system, ensuring easy retrieval and compliance. In contrast, the Data Entry Clerk concentrates on inputting data into digital systems accurately and efficiently. Both roles require attention to detail and office-based work, but their core responsibilities and skill sets differ slightly.

What are the most commonly searched types of Document Management jobs in California?

The most popular types of Document Management jobs in California are:

What cities in California are hiring for Document Management Assistant jobs?

Cities in California with the most Document Management Assistant job openings:

Document Management Assistant jobs near you
Infographic showing various Document Management Assistant job openings in California as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 15% Part Time, and 4% Contract. Highlights an 87% Physical, 3% Hybrid, and 10% Remote job distribution, with an average salary of $47,763 per year, or $23 per hour.

Configuration Management Assistant - Point Mugu

JT4, LLC

Point Mugu Nawc, CA • On-site

$74K - $823K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 4 days ago

Job description

JT4, LLC provides engineering and technical support to multiple western test ranges for the U.S. Air Force, Space Force, and Navy under the Joint Range Technical Services Contract, better known as J-Tech II. JT4 develops and maintains realistic, integrated test and training environments and prepares our nation's war-fighting aircraft, weapons systems, and aircrews for today's missions and tomorrow's global challenges.
JT4, LLC is looking for a highly organized Configuration Management Assistant to maintain records, logs or other documentation for classified publications and documents. The CM (Configuration Management) Assistant will edit and revise content of documents and / or drawings for consistency, format, and accuracy per prescribed policies and procedures.
**This position located at Point Mugu CA and is not eligible for telework**
**An active secret clearance is highly desired**
JOB DUTIES - ESSENTIAL FUNCTIONS
Employee will be responsible for performing the following functions/duties:
  • Maintains the Technical Reference Library (TRL) in an orderly fashion, utilizing a retrieval system that allows access as requested
  • Selects, orders, receives (electronically or hard copy), catalogs and classifies special collections of technical books and documents
  • Serves as the designated Technical Order Distribution Office (TODO) Administrator maintaining contract-related Technical Orders (TOs) in accordance with TO 00-5-1 and 00-5-2
  • Ensures current Technical Data is available for all J-Tech and associated contractor personnel
  • Maintains assigned military accounts for the purpose of ordering or accessing electronic forms and documents
  • Maintains library database for software, software license assignments and software manuals.
  • Checks materials in and out of the Library; assisting users in the research of technical data; providing assistance to other TODOs; and performing annual inventories.
  • Works in coordination with the Security Manager to manage and maintain records, logs or other documentation for classified publications and documents.
  • Prepare MS PowerPoint, Excel, Word, and Visio presentation material which depict status and issues for DM.
  • Learn and use web-based platforms used for document management, collaboration, and content management, for example Atlassian Jira and Microsoft SharePoint

DESIRED QUALIFICATIONS
Able to track and manage all of the changes made to a system's configuration over the course of its development and operational life to include everything from software code and documentation to hardware or network infrastructure. Experience with change management and version control. Understanding CM (configuration management) compliance with processes and standards. Well versed with utilizing data bases such as ELIS. Proficient working in a technical librarian environment.
REQUIREMENTS - EDUCATION, TECHNICAL, AND WORK EXPERIENCE
A high School or GED equivalent and four (4) years of library experience or possess an associate's degree in library science and two (2) years of directly related library experience. Possess a working knowledge of Microsoft Access. Knowledge of guiding regulations and account maintenance, including regular inspections, for: COMSEC Responsible Officer (CRO), Document Custodian (classified documents), and STU-III Responsible Officer (SRO).
In addition, a Librarian must possess the following qualifications:
  • Ability to maintain meticulous paperwork
  • Ability to meet pickup and destruction deadlines for materials
  • Working knowledge of ATOMS (Automated Technical Order Management System) and JCALS (Joint Computer-aided Acquisition and Logistics Support)
  • Ability to work with minimum supervision
  • Ability to qualify for and maintain a Government security clearance.

SALARY
The expected salary range for this position is $74,506 to $823,824 annually.
Note: The salary range offered for this position is a good faith description of the expected salary range this role will pay. JT4, LLC considers factors such as (but not limited to) responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and business considerations when extending an offer.
BENEFITS
  • Medical, Dental, Vision Insurance
    • Benefits Active on Day 1
  • Life Insurance
  • Health Savings Accounts/FSA's
  • Disability Insurance
  • Paid Time Off
  • 401(k) Plan Options with Employer Match
    • JT4 will match 50% up to an 8% contribution
    • 100% Immediate Vesting
  • Tuition Reimbursement

OTHER RESPONSIBILITIES
Each employee must read, understand, and implement the general and specific operational, safety, quality, and environmental requirements of all plans, procedures, and policies pertaining to their job.
WORKING CONDITIONS
This position involves work typical of an office environment with no unusual hazards. Involves constant sitting and use of computer terminal, constant use of sight abilities while writing, reviewing and editing documents, constant use of speech/hearing abilities for communication, and constant mental alertness. There is occasional lifting to (20) pounds.
This position may require travel.
DISCLAIMER
The above statements are intended to describe the general nature and level of work being performed by personnel assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of persons so classified.
Tasking is in support of a Federal Government Contract that requires U.S. citizenship. Some jobs may require a candidate to be eligible for a government security clearance, state-issued driver's license, or other licenses/certifications, and the inability to obtain and maintain the required clearance, license, or certification may affect an employee's ability to maintain employment.
SCC: JHR12; A4PMSR
JT4 logo

About JT4

Sourced by ZipRecruiter

JT4 provides engineering and technical support to multiple western test ranges for the U.S. Air Force and Navy under the Joint Range Technical Services Contract, better known as J-Tech II. We develop and maintain realistic integrated test and training environments, and prepare our nation's war-fighting aircraft, weapons systems, and aircrews for today's missions and tomorrow's global challenges.

Industry

Engineering professional services

Company size

1,001 - 5,000 Employees

Headquarters location

Las Vegas, NV, US

Year founded

2001

Social media

FacebookInstagram

View All JT4 Jobs

Apply