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Document Management Assistant Jobs in California

City of Long Beach

MANAGEMENT ASSISTANT

Long Beach, CA ยท On-site

$91K/yr

MANAGEMENT ASSISTANT Print ( Apply ๏ปฟ MANAGEMENT ASSISTANT Salary $91,479.47 Annually Location ... REQUIRED DOCUMENTS: Applicants must submit the following: * Resume & Cover Letter: Detailing the ...

GovernmentJobs.com

MANAGEMENT ASSISTANT

Long Beach, CA ยท On-site

$44K - $51K/yr

City Manager (UC) The City of Long Beach Management Assistant Program offers an intense and ... Provide documentation of a Master's degree or current enrollment in a Master's program (such as a ...

Carmax

Management Assistant

Los Angeles, CA

$17.40 - $28/hr

Process sales and auction paperwork, including DMV documentation and dealer registration. * Handle cash management tasks, including deposits, safe handling, and multiple payment types. * Support ...

Carmax

Management Assistant

Murrieta, CA ยท On-site

$17.40 - $28/hr

Process sales and auction paperwork, including DMV documentation and dealer registration. * Handle cash management tasks, including deposits, safe handling, and multiple payment types. * Support ...

AECOM

Document Control Manager

Sacramento, CA ยท On-site

... management initiatives * Monitor compliance with document control policies, procedures, contractual requirements, and applicable regulatory standards * Assist with internal audits, quality reviews ...

Carmax

Management Assistant

Roseville, CA ยท On-site

$17.40 - $28/hr

Process sales and auction paperwork, including DMV documentation and dealer registration. * Handle cash management tasks, including deposits, safe handling, and multiple payment types. * Support ...

CarMax, Inc.

Management Assistant

Roseville, CA ยท On-site

$17.40 - $28/hr

Process sales and auction paperwork, including DMV documentation and dealer registration. * Handle cash management tasks, including deposits, safe handling, and multiple payment types. * Support ...

AECOM

Document Control Manager

Sacramento, CA ยท On-site

... management initiatives * Monitor compliance with document control policies, procedures, contractual requirements, and applicable regulatory standards * Assist with internal audits, quality reviews ...

AECOM

Document Control Manager

Sacramento, CA ยท On-site

... management initiatives * Monitor compliance with document control policies, procedures, contractual requirements, and applicable regulatory standards * Assist with internal audits, quality reviews ...

Carmax

Management Assistant

Sacramento, CA ยท On-site

$17.40 - $28/hr

Process sales and auction paperwork, including DMV documentation and dealer registration. * Handle cash management tasks, including deposits, safe handling, and multiple payment types. * Support ...

CarMax, Inc.

Management Assistant

Murrieta, CA ยท On-site

$17.40 - $28/hr

Process sales and auction paperwork, including DMV documentation and dealer registration. * Handle cash management tasks, including deposits, safe handling, and multiple payment types. * Support ...

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All JobsDocument Management JobsDocument Management Assistant JobsDocument Management Assistant Jobs in California

Document Management Assistant information

See California salary details

$28.6K

$47.8K

$68.6K

How much do document management assistant jobs pay per year?

As of Aug 16, 2026, the average yearly pay for document management assistant in California is $47,763.00, according to ZipRecruiter salary data. Most workers in this role earn between $41,400.00 and $47,900.00 per year, depending on experience, location, and employer.

What is the difference between Document Management Assistant vs Data Entry Clerk?

AspectDocument Management AssistantData Entry Clerk
CredentialsHigh school diploma; familiarity with document management softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentOffice setting, handling documents and recordsOffice environment, inputting data into systems
Employer & IndustryBusinesses, healthcare, legal, government agenciesVarious industries, administrative offices, customer service
Search & Comparison IntentOrganizing, managing, and retrieving documentsInputting and updating data accurately

The main difference between a Document Management Assistant and a Data Entry Clerk lies in their focus. The Document Management Assistant primarily manages and organizes documents within an electronic or physical filing system, ensuring easy retrieval and compliance. In contrast, the Data Entry Clerk concentrates on inputting data into digital systems accurately and efficiently. Both roles require attention to detail and office-based work, but their core responsibilities and skill sets differ slightly.

What are the key skills and qualifications needed to thrive as a document management assistant?

To thrive as a Document Management Assistant, you need attention to detail, organizational skills, and familiarity with document handling procedures, often supported by a diploma or relevant administrative experience. Proficiency with document management systems (DMS), Microsoft Office Suite, and scanning or indexing software is typically required. Strong communication, time management, and discretion with sensitive information are standout soft skills for this role. These abilities are crucial for ensuring documents are accurately organized, securely stored, and efficiently retrieved to support smooth business operations.

What are some typical daily challenges faced by a document management assistant, and how can they be effectively managed?

Document Management Assistants often deal with high volumes of paperwork and digital files, making organization and attention to detail crucial. Common challenges include maintaining accurate records, ensuring documents are properly categorized for easy retrieval, and adhering to strict confidentiality protocols. Staying updated on document management software and establishing clear filing systems can greatly improve efficiency. Proactive communication with team members also helps address any discrepancies or urgent requests quickly.

What is a document management assistant?

Document Management Assistants are professionals responsible for organizing, maintaining, and processing company documents and records. They ensure that both digital and physical files are accurately stored, easily accessible, and handled in accordance with company policies and legal regulations. Their duties often include scanning, indexing, retrieving, and archiving documentation, as well as supporting teams with document control processes. This role is essential for efficient workflow, compliance, and information security within an organization.

Is document management assistant a stressful job?

The role of a document management assistant involves organizing, filing, and maintaining documents, which can be repetitive but generally does not involve high stress. However, meeting deadlines and accuracy requirements can create pressure, especially in fast-paced environments. Overall, stress levels depend on workload, organizational support, and individual coping skills.

What are the most commonly searched types of Document Management jobs in California?

The most popular types of Document Management jobs in California are:

What cities in California are hiring for Document Management Assistant jobs?

Cities in California with the most Document Management Assistant job openings:

Document Management Assistant jobs near you
Infographic showing various Document Management Assistant job openings in California as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 14% Part Time, 2% Temporary, and 2% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $47,763 per year, or $23 per hour.

Document Management Associate

BioPhase Solutions

San Diego, CA โ€ข On-site

$26.50 - $30/hr

Full-time

Re-posted 9 days ago

Job description

Document Management Associate (Temp-to-Hire)
Company: BioPhase
Location: San Diego, CA (Fully Onsite)
Pay Rate: $26.50–$30.00/hr (target ~$28/hr)
Employment Type: Temp-to-Hire

About the Role
BioPhase is seeking a Document Management Associate to support quality and compliance activities within a GMP-regulated environment. This is a fully onsite, temp-to-hire opportunity based in San Diego, ideal for someone with hands-on experience managing controlled documents and supporting audits.

Key Responsibilities
  • Manage and maintain controlled documents and records in accordance with GMP and quality standards
  • Support document storage, revision control, access permissions, and archival processes
  • Assist with issuing batch records and controlling label stock
  • Support internal and external audits by providing requested documentation
  • Collaborate with cross-functional teams across Quality, Manufacturing, and Operations
  • Assist with SOP drafting, revisions, and training support as needed
  • Ensure document integrity, compliance, and confidentiality at all times
Qualifications
  • Bachelor’s degree in Biology or a related field (or equivalent experience)
  • 1–2+ years of experience in a GMP Quality or Manufacturing environment
  • Familiarity with GMPs and regulated documentation practices
  • Experience drafting, revising, or managing controlled documents preferred
  • Strong attention to detail and organizational skills
  • Comfortable working both independently and in a team-based environment
Work Environment
  • Fully onsite in San Diego
  • Office-based role with extended computer use
  • May require lifting up to 20 lbs occasionally