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Document Management Assistant Jobs in California

EPC Consultants

Be Seen First

Sr Document Control Specialist

Santa Clara, CA · On-site

Maintain document registers, repositories, retention processes, and project records. * Assist with migration activities from legacy document management systems into Oracle Aconex. * Coordinate with ...

SuperbTech

Document Control Administrator

Los Angeles, CA · On-site

$28 - $38/hr

The ideal candidate will ensure accurate document control, revision management, and distribution while maintaining compliance with company procedures. Responsibilities * Maintain electronic and hard ...

SuperbTech

Document Control Administrator

Los Angeles, CA · On-site

$28 - $38/hr

The ideal candidate will ensure accurate document control, revision management, and distribution while maintaining compliance with company procedures. Responsibilities * Maintain electronic and hard ...

SummitHR

Document Control Coordinator II

Los Angeles, CA · On-site

$35 - $45/hr

Support the management and maintenance of contract documents, including tracking revisions, amendments, correspondence, and supporting documentation.Assist with processing, logging, and maintaining ...

SummitHR

Document Control Coordinator II

Los Angeles, CA · On-site

$35 - $45/hr

Support the management and maintenance of contract documents, including tracking revisions, amendments, correspondence, and supporting documentation.Assist with processing, logging, and maintaining ...

BRMS Online

CARE MANAGEMENT ASSISTANT

Folsom, CA · On-site

$20 - $22/hr

Summary: The Care Management Assistant (CMA) supports the Care Management Coordinators with ... Strong organizational skills which support timely and well documented action to manage concurrent ...

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Showing results 21-40

All JobsDocument Management JobsDocument Management Assistant JobsDocument Management Assistant Jobs in California

Document Management Assistant information

See California salary details

$28.6K

$47.8K

$68.6K

How much do document management assistant jobs pay per year?

As of Aug 17, 2026, the average yearly pay for document management assistant in California is $47,763.00, according to ZipRecruiter salary data. Most workers in this role earn between $41,400.00 and $47,900.00 per year, depending on experience, location, and employer.

What is the difference between Document Management Assistant vs Data Entry Clerk?

AspectDocument Management AssistantData Entry Clerk
CredentialsHigh school diploma; familiarity with document management softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentOffice setting, handling documents and recordsOffice environment, inputting data into systems
Employer & IndustryBusinesses, healthcare, legal, government agenciesVarious industries, administrative offices, customer service
Search & Comparison IntentOrganizing, managing, and retrieving documentsInputting and updating data accurately

The main difference between a Document Management Assistant and a Data Entry Clerk lies in their focus. The Document Management Assistant primarily manages and organizes documents within an electronic or physical filing system, ensuring easy retrieval and compliance. In contrast, the Data Entry Clerk concentrates on inputting data into digital systems accurately and efficiently. Both roles require attention to detail and office-based work, but their core responsibilities and skill sets differ slightly.

What are the key skills and qualifications needed to thrive as a document management assistant?

To thrive as a Document Management Assistant, you need attention to detail, organizational skills, and familiarity with document handling procedures, often supported by a diploma or relevant administrative experience. Proficiency with document management systems (DMS), Microsoft Office Suite, and scanning or indexing software is typically required. Strong communication, time management, and discretion with sensitive information are standout soft skills for this role. These abilities are crucial for ensuring documents are accurately organized, securely stored, and efficiently retrieved to support smooth business operations.

What are some typical daily challenges faced by a document management assistant, and how can they be effectively managed?

Document Management Assistants often deal with high volumes of paperwork and digital files, making organization and attention to detail crucial. Common challenges include maintaining accurate records, ensuring documents are properly categorized for easy retrieval, and adhering to strict confidentiality protocols. Staying updated on document management software and establishing clear filing systems can greatly improve efficiency. Proactive communication with team members also helps address any discrepancies or urgent requests quickly.

What is a document management assistant?

Document Management Assistants are professionals responsible for organizing, maintaining, and processing company documents and records. They ensure that both digital and physical files are accurately stored, easily accessible, and handled in accordance with company policies and legal regulations. Their duties often include scanning, indexing, retrieving, and archiving documentation, as well as supporting teams with document control processes. This role is essential for efficient workflow, compliance, and information security within an organization.

Is document management assistant a stressful job?

The role of a document management assistant involves organizing, filing, and maintaining documents, which can be repetitive but generally does not involve high stress. However, meeting deadlines and accuracy requirements can create pressure, especially in fast-paced environments. Overall, stress levels depend on workload, organizational support, and individual coping skills.

What are the most commonly searched types of Document Management jobs in California?

The most popular types of Document Management jobs in California are:

What cities in California are hiring for Document Management Assistant jobs?

Cities in California with the most Document Management Assistant job openings:

Document Management Assistant jobs near you
Infographic showing various Document Management Assistant job openings in California as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 14% Part Time, 2% Temporary, and 2% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $47,763 per year, or $23 per hour.

Administrative Assistant

ATG EQUITY SALES & MANAGEMENT

San Diego, CA • On-site

$25/hr

Full-time

Re-posted 2 days ago

Job description

Property Management Assistant (Office-Based)
Schedule: Tuesday - Saturday 8:30am - 5:00 pm
We are a well-established property management company seeking a reliable, detail-oriented Property Management Assistant to support daily office operations and serve as a key point of contact for tenants, property owners, and vendors.
Success in this role depends on thoughtful scheduling, strong organization, and the ability to anticipate logistics before problems arise.

This position is ideal for someone who enjoys structured work, values accuracy, and understands how small details affect larger outcomes.
Key Responsibilities:
  • Prepare, organize, and distribute leases and tenant documentation with a high level of accuracy
  • Answer and return phone calls from tenants and property owners in a professional, timely manner
  • Schedule property showings and appointments throughout the county, coordinating efficiently with leasing agents
  • Plan schedules that make good use of agent time by considering location, drive time, and overall logistics
  • Minimize repeat visits to the same property whenever possible
  • Maintain organized digital and paper records
  • Provide general administrative and office support as needed
What We’re Looking For:
  • Strong attention to detail and commitment to accuracy
  • Excellent organizational and time-management skills
  • Ability to think ahead and make sound scheduling decisions
  • Clear, professional written and verbal communication skills
  • Dependable, consistent follow-through
  • Ability to manage multiple tasks while meeting deadlines
 
Preferred Qualifications:
  • Prior experience in an administrative, office, or property management role
  • Experience handling documents, calendars, and customer-facing phone work
  • Comfort with basic office technology, including email, scheduling tools, and document management systems
 
Why This Role Matters:
The Property Management Assistant plays a central role in keeping daily operations running smoothly. The right person in this position helps reduce errors, saves time for the team, and ensures a positive experience for tenants and property owners.
 
How to Apply:
To be considered for this position, please submit both of the following:
  1. Your resume
  2. A short note (3–5 sentences) answering the question below:
Why is attention to detail important in an administrative role, and how do you ensure accuracy in your work?

Applications that do not include both a resume and the written response will not be considered. Written responses can be submitted in the same format as resume
We appreciate your interest and look forward to reviewing your application.