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Document Imaging Scanning Jobs (NOW HIRING)

Tamus

Document Imaging Specialist II

College Station, TX · On-site

$15/hr

Scans admissions documents and reviews computerized imaging indexes to ensure accuracy and adherence to quality standards. * Analyzes subject matter of documents to ensure accurate indexing for the ...

Geisinger

Document Imaging Specialist

Bloomsburg, PA · On-site

Responsible for accurate and quality document preparation, document scanning, data entry and quality assurance of scanned documents. Performs daily processing following established procedures. Job ...

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How much do document imaging scanning jobs pay per hour?

As of Aug 20, 2026, the average hourly pay for document imaging scanning in the United States is $17.95, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $18.27 per hour, depending on experience, location, and employer.

What is document imaging scanning?

Document Imaging Scanning jobs involve converting paper documents and records into digital formats using scanners and specialized software. Professionals in this role are responsible for preparing documents, operating scanning equipment, indexing files, and ensuring the quality and security of digital records. These positions are essential in industries that require large volumes of document management, such as healthcare, legal, and finance. The job helps organizations improve efficiency, reduce physical storage needs, and streamline access to important information.

What are the key skills and qualifications needed to thrive as a document imaging scanning specialist?

To thrive as a Document Imaging Scanning Specialist, you need strong attention to detail, organizational skills, and familiarity with document management processes, often supported by a high school diploma or equivalent. Proficiency with scanning hardware, optical character recognition (OCR) software, and electronic document management systems (EDMS) is commonly required. Reliability, accuracy, and effective time management are key soft skills that help individuals excel in handling large volumes of sensitive documents. These skills ensure accurate, secure, and efficient digitization of records, which is crucial for organizational data integrity and accessibility.

What are some common challenges faced by document imaging scanning professionals, and how can they be managed?

Document Imaging Scanning professionals often face challenges such as dealing with high volumes of documents, ensuring image quality, and accurately indexing files for easy retrieval. Managing these challenges involves maintaining strong attention to detail, following standardized scanning protocols, and regularly calibrating equipment. Collaboration with IT and records management teams is also crucial to address technical issues and maintain data security, ensuring the scanned documents are accessible and properly archived.

What is the difference between Document Imaging Scanning vs Data Entry Specialist?

AspectDocument Imaging ScanningData Entry Specialist
Primary RoleDigitizing physical documents into electronic formatsInputting data into computer systems
Skills & CertificationsScanning equipment operation, attention to detailTyping speed, accuracy, data management skills
Work EnvironmentOffices, data centers, scanning facilitiesOffices, remote work possible
Industry UsageRecords management, healthcare, legalAdministrative, finance, customer service

While both roles involve working with digital information, Document Imaging Scanning focuses on converting physical documents into digital images, whereas Data Entry Specialists input and manage data within systems. Both require accuracy and attention to detail but serve different functions in information management.

What skills do you need to be a document imaging scanning specialist?

A document imaging scanning specialist needs strong attention to detail, good manual dexterity, and familiarity with scanning equipment and document management software. Basic computer skills and the ability to follow procedures are essential, and some roles may require knowledge of image quality standards or certifications in document handling. Physical stamina and the ability to work in a fast-paced environment are also beneficial.

What cities are hiring for Document Imaging Scanning jobs?

Cities with the most Document Imaging Scanning job openings:

What states have the most Document Imaging Scanning jobs?

States with the most job openings for Document Imaging Scanning jobs include:

Document Imaging Scanning jobs near you
Infographic showing various Document Imaging Scanning job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 80% Full Time, 13% Part Time, and 5% Contract. Highlights an 90% Physical, 3% Hybrid, and 7% Remote job distribution, with an average salary of $37,338 per year, or $18 per hour.

Document Imaging Specialist II

Texas A&M University

College Station, TX • On-site

$15/hr

Part-time

Medical, Dental, Vision, Life, Retirement

Posted 16 days ago

Texas A&M University rating

7.8

Company rating: 7.8 out of 10

Based on 146 frontline employees who took The Breakroom Quiz

230th of 620 rated colleges and universities

Job description

Job Title

Document Imaging Specialist II

Agency

Texas A&M University

Department

Office Of Admissions

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Temporary/Casual Staff (Fixed Term)

Job Description

What we want

The Document Imaging Specialist II, under supervision, prepares admissions-related documents for intradepartmental and external routing (entities include academic Colleges, academic departments, administrative departments, and external entities to the University).

What you need to know

Salary: $15.00/Hourly

Cover Letter & Resume: Acover letter and resume are strongly recommended

Position Details: This is a part-time position; benefits are not available for this role.

Qualifications

Required Education and Experience:

  • High School diploma or equivalent combination of education and experience

  • One year of related experience in general office or clerical work

Knowledge, Skills, and Abilities:

  • The ability to task-switch effectively and work cooperatively with others

  • Knowledge of word processing and spreadsheet applications including Microsoft office and Google Suite

  • Strong verbal and written communication skills

Responsibilities

Document Imaging and Processing

  • Utilizes Document Imaging Workflow System (DIWS) and COMPASS to process applications and admissions-related documents.

  • Participates in maintaining the DIWS and in the retrieval and storage of documents as part of official records retention requirements.

  • Scans admissions documents and reviews computerized imaging indexes to ensure accuracy and adherence to quality standards.

  • Analyzes subject matter of documents to ensure accurate indexing for the DIWS.

  • Validates documents for release into the DIWS.

  • Maintains and utilizes appropriate logs for imaging work.

  • Assists with the imaging and reporting for electronic transcripts.

Image Management and Improvement

  • Approves the quality and accuracy of documents to be stored in the Imaging System.

  • Performs image manipulation functions.

  • Assists with data management and reconciliation for electronic transcripts

  • Works to improve operations and streamline work processes to enhance service to applicants.

Mail Processing and Document Management

  • Assists with name searching and assignment of UINs.

  • Assists with opening and preparing mail for processing.

  • Assists with the batching of documents for storage and retention.

  • Assists with large scale admissions mailouts.

  • Assists with efforts to engage applicants and connect them their returned materials.

Quality Assurance and Data Management

  • Assists with the reporting and cleanup of duplicate records.

  • Assists with the reconciliation of data for large scale projects.

Who we are

The Office of Admissions handles freshman, transfer, graduate, international, and other applicant types who wish to apply to Texas A&M University. The office is also responsible for recruiting and enrollment of an academically prepared student body of all backgrounds that is geographically and economically varied. In addition, Admissions also offers several opportunities for prospective students and their families to visit campus throughout the year to learn about the rich traditions and culture of Texas A&M University. To learn more about us, please visit our website. https://admissions.tamu.edu/

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

  • Health, dental, vision, life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
  • 12-15 days of annual paid holidays
  • Eight hours of paid sick leaveand at leasteight hours of paid vacationeach month
  • Automatic enrollment in theTeacher Retirement System of Texas
  • Health and Wellness: Free exercise programs and release time
  • Professional Development: All employees have access to freeLinkedIn Learningtraining and webinars
  • Employee Tuition Assistance and Educational Release time for completing a degree while a Texas A&M employee

For additional information on benefits Click here

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

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