Document Imaging Scanning Jobs in Utah (NOW HIRING)

Details

Open Date 07/27/2026

Requisition Number PRN17278N

Job Title UU Student - Other

Working Title Student Clerk

Career Progression Track SJ

Track Level

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Type Non Benefited Staff / Student

Temporary? No

Standard Hours per Week 15-19 hours weekly

Full Time or Part Time? Part Time

Shift Day

Work Schedule Summary

15-19 hours weekly; flexible schedule within M-F 8-5 business hours) Variable hours may be required to accommodate workload and seating capacity.

Is this a work study job? No

VP Area Academic Affairs

Department 00295 - Office of Admissions

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $14.00

Close Date 09/11/2026

Priority Review Date (Note - Posting may close at any time)

Job Summary

The Office of Admissions is seeking a Student Clerk in our Document Imaging area and in our Undergraduate Admissions processing areas. The Document Imaging Clerk will help maintain confidential student records by running updates in student information systems, processing documentation, uploading college and high school transcripts, uploading related documents, and updating information in computerized student information systems. Employees will scan paper documents and match scanned and electronic documents with student data. Review incoming college transcripts for appropriate transfer credit using Raptor software. Greet visitors at our front desk and provide general information regarding Admissions or other academic services. Respond to emails regarding application materials. Perform general office duties as needed.

The Undergraduate Admissions clerk will Run daily and weekly updates in student information systems (queries). Respond to emails regarding application materials. Advise students on how to navigate through the admissions process, help students understand the application and required documentation and meet the appropriate deadlines. Provide customer service support at our office windows and via phone calls as it relates to undergraduate admissions.

Responsibilities

• Perform detailed data entry tasks, including entering contact information of prospective students, processing transcripts submitted from high schools and universities, and adding standardized test scores to current student records.

• Maintain a working knowledge of admissions policy for document handling.

• Receive, sort and distribute incoming mail.

• Run daily and weekly updates in student information systems (queries).

• Greets visitors at the front desk and provide general information regarding Admissions or other areas related to academic services.

• Respond to emails regarding application materials.

• Perform general office duties as needed.

• May be required to cross-train in other areas of Admissions to assist as needed.

• Advise students on how to navigate through the admissions process, help students understand the application and required documentation and meet the appropriate deadlines.

• Employees in Document Imaging will scan paper documents and match scanned and electronic documents with student data (indexing).

• Employees in Undergraduate Admissions will provide customer service support at our office windows and via phone calls as it relates to undergraduate admissions.

Minimum Qualifications

Department Specific Qualifications:

• This position must be filled by a current University of Utah student.

• High attention to detail and ability to proofread and verify data

• Proficiency with Microsoft Office Suite and ability to learn new software systems

• Excellent customer service skills

• Strong speaking skills

• Strong problem-solving skills

• Ability to relay complex information to students, parents, and other campus partners

• Strong professional writing ability

• Ability to adapt to updated policies and processes

Preferences

• Experience and/or interest in working with students and/or Admissions

• Commitment of 15 to 19 hours per week

• Ability to work at least three hours at a time

• Foreign language desired but not necessary

• One year of general office experience or equivalency preferred; previous experience using Outlook

• One-year data entry experience or equivalency preferred;

• Working knowledge of Excel; comfortable working with spreadsheets.

• Professional appearance and demeanor

Special Instructions Summary

Please write a brief explanation (250 words or less) of why you are interested in this job and describe your strengths that would be a good fit for this job. Please include a list of the hours that you are available to work each day of the week (Monday through Friday between our office hours of 8am to 5pm) during the Fall 2026 Semester.

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the:University of Utah Non‑Discrimination page.

Online reports may be submitted athttps://oeo.utah.edu

**https://publicsafety.utah.edu/safetyreport/**This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.