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Document Imaging Scanning Jobs (NOW HIRING)

University of Rochester

Document Imaging Assistant

$18 - $25.14/hr

Prepares, scans, indexes and performs quality checks on documents prior to placement into the ... Scans documents utilizing imaging software, which interfaces into an EMR. Ensures proper image ...

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Document Imaging Scanning information

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How much do document imaging scanning jobs pay per hour?

As of Jul 14, 2026, the average hourly pay for document imaging scanning in the United States is $17.95, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $18.27 per hour, depending on experience, location, and employer.

What are some common challenges faced by Document Imaging Scanning professionals, and how can they be managed?

Document Imaging Scanning professionals often face challenges such as dealing with high volumes of documents, ensuring image quality, and accurately indexing files for easy retrieval. Managing these challenges involves maintaining strong attention to detail, following standardized scanning protocols, and regularly calibrating equipment. Collaboration with IT and records management teams is also crucial to address technical issues and maintain data security, ensuring the scanned documents are accessible and properly archived.

What are Document Imaging Scanning jobs?

Document Imaging Scanning jobs involve converting paper documents and records into digital formats using scanners and specialized software. Professionals in this role are responsible for preparing documents, operating scanning equipment, indexing files, and ensuring the quality and security of digital records. These positions are essential in industries that require large volumes of document management, such as healthcare, legal, and finance. The job helps organizations improve efficiency, reduce physical storage needs, and streamline access to important information.

What skills do you need to be a document imaging specialist?

A document imaging specialist needs strong attention to detail, proficiency with scanning and imaging software, and knowledge of document management systems. Good organizational skills, basic technical troubleshooting, and the ability to handle sensitive information are also important for the role.

What are the key skills and qualifications needed to thrive as a Document Imaging Scanning Specialist, and why are they important?

To thrive as a Document Imaging Scanning Specialist, you need strong attention to detail, organizational skills, and familiarity with document management processes, often supported by a high school diploma or equivalent. Proficiency with scanning hardware, optical character recognition (OCR) software, and electronic document management systems (EDMS) is commonly required. Reliability, accuracy, and effective time management are key soft skills that help individuals excel in handling large volumes of sensitive documents. These skills ensure accurate, secure, and efficient digitization of records, which is crucial for organizational data integrity and accessibility.

What is a document scanning job?

A document scanning job involves converting physical documents into digital formats using scanners and imaging software. Workers typically operate scanning equipment, organize files, and ensure image quality, often working in office or data center environments. Attention to detail and familiarity with document management systems are important skills for this role.

How much should I charge for scanning documents?

Document imaging scanning professionals typically charge between $0.05 and $0.20 per page, depending on factors such as volume, scan quality, and whether OCR or indexing is required. Some charge hourly rates ranging from $15 to $50, especially for large or complex projects. Setting competitive rates involves considering equipment costs, labor, and industry standards in your area.

How much does a document scanner make?

A document imaging scanning technician or operator typically earns between $30,000 and $50,000 annually, depending on experience, location, and employer. Skilled workers with certifications or experience in using scanning software and equipment may earn higher wages.

What is the difference between Document Imaging Scanning vs Data Entry Specialist?

AspectDocument Imaging ScanningData Entry Specialist
Primary RoleDigitizing physical documents into electronic formatsInputting data into computer systems
Skills & CertificationsScanning equipment operation, attention to detailTyping speed, accuracy, data management skills
Work EnvironmentOffices, data centers, scanning facilitiesOffices, remote work possible
Industry UsageRecords management, healthcare, legalAdministrative, finance, customer service

While both roles involve working with digital information, Document Imaging Scanning focuses on converting physical documents into digital images, whereas Data Entry Specialists input and manage data within systems. Both require accuracy and attention to detail but serve different functions in information management.

What cities are hiring for Document Imaging Scanning jobs? Cities with the most Document Imaging Scanning job openings:
What states have the most Document Imaging Scanning jobs? States with the most job openings for Document Imaging Scanning jobs include:
Document Imaging Scanning jobs near you
Infographic showing various Document Imaging Scanning job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 80% Full Time, 13% Part Time, 1% Temporary, 4% Contract, and 1% Nights. Highlights an 92% Physical, 2% Hybrid, and 6% Remote job distribution, with an average salary of $37,338 per year, or $18 per hour.
HIM Document Imaging Tech

HIM Document Imaging Tech

University of Maryland Medical System

Bel Air, MD • On-site

$170K/yr

Full-time

Posted 29 days ago

Job description

Job Requirements
UM Upper Chesapeake Medical Center Bel Air - 500 Upper Chesapeake Drive Bel Air, MD 21014
Monday - Friday
8:00AM-4:30PM
Responsible for timely retrieval and processing of appropriate patient charts from patient care areas. Prepares charts for scanning and indexing. Performs quality review to ensure that all patient records and loose documents are scanned with the highest level of quality possible. Performs activities associated with the completion, registration, and timely filing of death certifications in accordance with state regulations. Acts in the capacity of other non-professional positions within the department when needed.
Principal Responsibilities and Tasks
The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.
  • Performs chart preparation and scanning functions as outlined in the HIM Prep/Scan Guidelines.
  • Reviews images scanned for accuracy after initial scanning. Identifies documents that are of poor quality and rescan as necessary. Ensures that all scanned documents are positioned correctly and adjust those that are not correct.
  • Performs indexing process with accuracy by ensuring documents are indexed to the correct patient contact serial number (CSN), and correct document location within the EMR. Assigns each document to the correct document type and verify that bar-coded documents are correctly indexed. Identifies when it is appropriate to split and merge documents. Performs the splits and merges correctly. Appends and inserts pages/documents when and where appropriate, and according to UMMS indexing guidelines.
  • Reviews assigned electronic work lists daily and ensures timely processing of all work items on work lists.
  • Validate completion and submit death certificates in accordance with state regulations. When needed, facilitate completion of the death certificate by the appropriate physician. Communicate with funeral homes and coordinate the release of remains.
  • Perform technical processing tasks to include Release of Information coverage.
  • Maintains expected productivity and quality standards. Completes and submits productivity reports on a weekly basis.
  • Communicates any issues/concerns to the Team Leader or appropriate up-line timely and with clear detail. Assists in training new staff.

Work Experience
Qualifications
Education and Experience
  • High school graduate or equivalent required.

Preferred
  • One year of previous experience in hospital medical record department or similar medical office setting with additional experience in quality analysis or similar position.
  • Two years performing document imaging in a hospital medical record department preferred.

Additional Information
Knowledge, Skills and Abilities
  • Strong leadership, analytical and organizational skills; filing systems; ability to prioritize workloads; meet deadlines and work effectively under pressure; excellent customer service skills; general office procedures; ability to problem solve and work with minimal supervision; familiar with basic medical terminology; computer experience; typing ability; familiar with dictation/transcription systems; familiar with state requirement regarding birth certificate processing.
  • Like many employers, UMMS is being targeted by cybercriminals impersonating our recruiters and offering fake job opportunities. We will never ask for banking details, personal identification, or payment via email or text. If you suspect fraud, please contact us at careers@umms.edu.
  • All your information will be kept confidential according to EEO guidelines.

Compensation:
  • Pay Range: $17-$22.47
  • Other Compensation (if applicable):

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