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Document Controller Jobs in Portland, OR (NOW HIRING)

Motive Companies

Quality Manager

Portland, OR · On-site

Maintain quality documentation, controlled records, SOPs, training records, and related quality systems. * Coordinate and conduct internal audits to ensure compliance with applicable standards ...

Motive Companies

Quality Manager

Portland, OR

Maintain quality documentation, controlled records, SOPs, training records, and related quality systems. * Coordinate and conduct internal audits to ensure compliance with applicable standards ...

Norco, Inc.

Documentation Specialist

Portland, OR · On-site

Having a strong knowledge of specific medical coverage and documentation guidelines for various commercial insurance plans for respiratory services, home medical equipment and supplies. * Review and ...

Norco, Inc.

Documentation Specialist

Portland, OR · On-site

Having a strong knowledge of specific medical coverage and documentation guidelines for various commercial insurance plans for respiratory services, home medical equipment and supplies. * Review and ...

Volcano Harley-Davidson

DMV SpecialistTitle Clerk

Gladstone, OR · On-site

$19.25 - $24/hr

Controller Summary Description This position is responsible for proper titling of new, used, and ... Prepares purchase and trade-in documentation. * Contacts backs to obtain lien releases. * Prepares ...

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All JobsDocument Controller JobsDocument Controller Jobs in Portland, OR

Document Controller information

See Portland, OR salary details

$14

$27

$45

How much do document controller jobs pay per hour?

As of Aug 20, 2026, the average hourly pay for document controller in Portland, OR is $27.19, according to ZipRecruiter salary data. Most workers in this role earn between $20.14 and $33.12 per hour, depending on experience, location, and employer.

What does a document controller do?

A Document Controller is responsible for managing, organizing, and maintaining documents for a company or project. They ensure that all documentation is accurate, up-to-date, and easily accessible to authorized personnel. Their duties often include filing, retrieving, distributing documents, and overseeing the implementation of document control procedures to comply with industry standards and regulations. Document Controllers play a crucial role in supporting quality management systems and facilitating effective communication within teams.

What does a document controller do?

A document controller is responsible for the organization and management of documents for teams, projects, and companies. As a document controller, your daily duties may include numbering, sorting, filing, and retrieving documentation efficiently and accurately to support a specific project or department. You will need to understand technical terms or jargon associated with your industry or department to maintain, retrieve, and update documents as necessary. You may also take on additional responsibilities based on industry guidelines and specific company needs.

What are the key skills and qualifications needed to thrive as a document controller, and why are they important?

To thrive as a Document Controller, you need strong organizational skills, attention to detail, and familiarity with records management, often supported by a relevant diploma or certification. Proficiency in document management systems (DMS) like SharePoint or Aconex and an understanding of ISO standards are typically required. Excellent communication, time management, and problem-solving abilities help ensure accuracy and smooth collaboration across teams. These skills are essential for maintaining document integrity, ensuring compliance, and supporting efficient project workflows.

How does a document controller typically collaborate with other departments on large projects?

As a Document Controller, collaboration with various departments is essential, especially on large projects where accurate document management is critical. You will frequently interact with project managers, engineers, and quality assurance teams to ensure that all documentation is up-to-date, properly distributed, and compliant with industry standards. Effective communication skills and attention to detail are vital, as you'll be responsible for maintaining version control and tracking document approvals. This collaborative approach helps prevent miscommunication and ensures that all stakeholders have access to the latest information.

What is the difference between Document Controller vs Document Clerk?

AspectDocument ControllerDocument Clerk
CredentialsTypically requires a diploma or degree in administration or related fieldOften requires a high school diploma or equivalent
Work EnvironmentWorks in construction, engineering, or corporate settings managing project documentsWorks in office or administrative settings handling filing and document sorting
Industry UsageCommonly used in construction, oil & gas, engineering industriesUsed across various industries for basic document handling
Search & Comparison IntentOften compared for responsibilities and qualificationsCompared for entry-level administrative tasks

The main difference between a Document Controller and a Document Clerk lies in their responsibilities and required qualifications. Document Controllers manage complex project documentation, ensuring accuracy and compliance, often in technical industries. Document Clerks handle basic filing and document sorting tasks. While both roles involve document management, the Document Controller position requires more specialized knowledge and experience.

How much does a document controller get paid?

A document controller's salary typically ranges from $40,000 to $70,000 annually, depending on experience, location, and industry. Senior or specialized roles with certifications may earn higher wages, and the job often involves managing document management systems and ensuring compliance with project standards.

Is document control an in-demand job?

Document control is a growing field, especially in industries like construction, engineering, and manufacturing, where managing large volumes of technical documents is essential. Skilled document controllers with knowledge of document management systems and attention to detail are increasingly sought after due to the need for compliance and efficient project workflows.

What qualifications do you need as a document controller?

A document controller typically needs a high school diploma or equivalent, with many roles preferring a diploma or degree in business, administration, or a related field. Relevant skills include proficiency in document management software, attention to detail, and good organizational abilities; certifications such as ISO 9001 Lead Auditor or records management courses can be advantageous.
More about Document Controller jobs

What are the most commonly searched types of Document Controller jobs in Portland, OR?

The most popular types of Document Controller jobs in Portland, OR are:

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For Document Controller jobs in Portland, OR, the most frequently searched job titles are:

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The top searched job categories for Document Controller jobs in Portland, OR are:

What cities near Portland, OR are hiring for Document Controller jobs?

Cities near Portland, OR with the most Document Controller job openings:

Document Controller jobs near you
Infographic showing various Document Controller job openings in Portland, OR as of August 2026, with employment types broken down into 2% As Needed, 79% Full Time, 14% Part Time, and 5% Contract. Highlights an 91% Physical, 3% Hybrid, and 6% Remote job distribution, with an average salary of $56,556 per year, or $27.2 per hour.

Administrative Assistant II, Document Control

Vigor Works LLC

Vancouver, WA

$45K - $54K/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 2 days ago

New

Job description

Description

Who We Are 
Founded in 1995, Vigor Marine Group is an established, innovative and integrated partner with a national footprint in the marine maintenance and modernization, marine fabrication and marine services. Evolving over decades from a collection of the best-in-class companies with unique and complementary capabilities on the East and West coasts, our spirit of innovation and legacy of performance make Vigor Marine Group a preferred, full-service prime contractor in the defense and maritime sectors. Today we offer advanced services and complete solutions for the U.S. Navy, U.S. Army, Military Sealift Command, state ferry systems, the cruise industry, the commercial fishing industry and more.
With four shipyards for maintenance and modernization and one for fabrication, including the largest floating dry dock in the western hemisphere, our more than 2,000 dedicated employees across four states – from the Pacific Northwest to San Diego to Norfolk – personify the values of our company. Vigor Marine Group takes pride in being the employer of choice for our employees, who in turn take great pride in their contributions to the communities where they live and work, and to their nation – through their living wage jobs supporting their local economies, and through the word-class maritime and industrial services they provide to further our defense readiness and national security.
 
Where We Are – Marine Fabrication 
Vancouver, Washington is surrounded by forests, rivers, and mountains and is a top destination for outdoor lovers. It has a mild climate with four seasons. Its mild winters and warm summers make it an attractive city in the Pacific Northwest. Vancouver is more affordable city than its neighbors, Portland and Seattle and has no state income tax. It is a vibrant city full of restaurants, shops and parks, and is known for its walkability, historic charm and family friendly neighborhoods. Vancouver has garnered many awards including Livability’s “Top 100 Best Places to Live in the US in 2025 and 2023” and Niche’s 2025 rankings include Vancouver on several lists including Best City for Outdoor Activities, a Healthiest Place to Live in America and several others. Healthcare is the city’s largest employer, followed by manufacturing and technology.
 
PAY RANGE: $45,000 - 54,000
 
POSITION SUMMARY:   
Performs clerical tasks, such as filing, faxing, data entry, scanning. Operates office equipment and completes general office work. Excellent attention to detail is required.  Experience with Microsoft Office and document creation software such as Adobe Acrobat is required. Responsibilities include: 
ESSENTIAL FUNCTIONS AND MAJOR RESPONSIBILITIES:
(This list is not intended to detail all aspects of the assigned work but is representative of the job’s overall responsibilities.) 
  • Responsible for logging, transmitting & retrieving all project documents. 
    • Control the incoming/outgoing documentation process 
    • Responsible for Archiving Documents and Records 
    • Transmit documents for the division internally and externally 
    • Create and route work packages 
    • Maintain files both electronically and hard copy 
  • Maintain Security Protocols for all Documents 
  • Data entry for job projects 
    • Generate project status reports as necessary 
  • Replace revised documents and update files/job  books  as necessary 
  • Provide support to internal/external customers as needed 
ESSENTIAL SECONDARY FUNCTIONS AND RESPONSIBILITIES:  
  • Must be able to perform all of the Document Control responsibilities above 
  • Must understand and support the records management program 
  • Work with Manager/Supervisor to implement standard work procedures 
  • Assist in creating and supporting process improvement changes 
  • Train Document Control administrators 
  • Manage area priorities 
  • Resolve work related issues 
  • Audit internal records/files regularly 
SUPERVISORY RESPONSIBILITY: None 
EDUCATION, CERTIFICATES, LICENSES AND REGISTRATION: 
  • Requires high school diploma or G.E.D 
  • Minimum of 2 years' experience in documentation practices 
KNOWLEDGE SKILLS AND ABILITIES: 
Skills required for all Document Control Levels: 
  • Proficient in MS Office applications (e.g. Word, Excel, Access) 
  • Must have strong PC skills and experience with Adobe Acrobat 
  • Ability to multitask while following instructions/schedules/timelines for multiple priorities 
  • Strong interpersonal skills and the ability to work with others in a positive and collaborative manor 
  • Possess strong communication, prioritization, and organizational skills 
PHYSICAL DEMANDS:   
Work is conducted in a dynamic, fast-paced office setting. The person may be required to be in production areas at times.  He/she must be able to walk to and from job sites. There may be local travel up to 10% of the time and out-of-town travel (including air travel) up to 5% of the time with notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
WORK ENVIRONMENT:   
While in production areas, will be exposed to all weather conditions, noise, dusts and odors. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
 
CITIZENSHIP: Pursuant to a government contract, this specific position requires US citizenship.
Vigor Industrial LLC and its wholly owned subsidiaries are drug, smoke and vape-free workplaces. Prospective employees must pass a drug and alcohol test and background check as pre-employment screening.
 
Vigor Values 
Vigor expects all employees to enhance the atmosphere in which they work by living the Vigor Values every day.
Truth: We seek the truth, and we speak the truth
Responsibility: We act on what we know is right
Evolution: We seek mastery, and adapt to a changing world
Love: We care about the people we work with, and the world we live in
At Vigor we offer a generous benefits package that includes: 
Medical
RX
Dental
Vision
Life
AD&D
LTD
STD
EAP
Discretionary bonus
Tuition Reimbursement
FSA (Medical, Childcare, Transportation)
10 paid holidays
PTO
401(k)
Vigor and its wholly owned subsidiaries are committed to inclusion and diversity by providing equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veterans, age, genetics, the presence of a physical or mental condition or disability that can be reasonably accommodated, or any other protected class under relevant laws in the locations we operate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and can be requested with Vigor’s Human Resources Department. 
In addition to federal law requirements, Vigor complies with applicable state and local laws governing nondiscrimination and non-retaliation in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, benefits, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.