Document Controller Government Jobs (NOW HIRING)

Description

Put your financial expertise to work for a mission that matters! United Food Bank is seeking a talented and motivated Controller to play a key role in strengthening the financial foundation that supports our work to alleviate hunger and serve communities across Arizona. If you are a detail-oriented, collaborative accounting professional who thrives in a mission-driven environment and wants to use your expertise to make a meaningful difference, we invite you to bring your talent to a team where strong financial leadership helps strengthen our community. 

Our Mission and Values:

We are passionate about our Mission of Uniting Communities to Alleviate Hunger. You are most likely to find success at United Food Bank if you are motivated to embrace our values:

                   We are Uniters - working together as one united team.

                   We are Cultivators - with a growth mindset and willing to try new things.

                   We are Optimists - with a positive attitude and a commitment to move our mission forward.

Position Summary:

The Controller is an important member of the finance team who will have direct responsibility for general ledger management, leases, cash flows, net assets, and financial statements. The role will support the CFO on financial, accounting, and fiscal management matters of United Food Bank and its subsidiary organization, Waste Not. The Controller will assist with enhancing internal controls, financial reporting, and budgetary controls. The Controller will be expected to meet tight deadlines within regular accounting cycles, including month-end and year-end reporting and audit preparation. Other duties may be assigned as needed.

Essential Duties and Responsibilities include, but are not limited to:

Financial Management & Reporting

• Oversee all daily accounting operations.
• Ensure an accurate and timely month-end financial close.
• Prepare monthly financial statements including income statement, balance sheet, cash flow, and management reports.
• Oversee posting of monthly journal entries, reconciliation of cash and investment accounts, and preparation of appropriate documentation/supporting schedules.
• Oversee the maintaining of all subsidiary schedules of balance sheet accounts, including fixed assets, prepaid expenses, etc.
• Conduct account analysis and reconciliation, including tracking and reporting of restricted funding.
• Oversee the reconciliation of bank accounts, savings accounts, and investment accounts monthly.
• Manage the GL structure, collaborate with the CFO for ongoing development of processes to track costs by program in the GL.

Internal Controls and Compliance

• Responsible for ensuring that financial policies and practices are in compliance with the standards set by the IRS, Feeding America, and government contracting agencies.
• Ensure effective internal control systems for the organization. Continually evaluate established policies and procedures, and direct updates or modifications, as necessary.
• Ensure all reporting follows generally accepted accounting principles, State and Federal government regulations, industry practices, funder requirements, and other regulatory bodies.
• Develop and oversee best practices for revenue recognition for any government (federal and state) contracts and grant funding.
• Ensure that the organization complies with all federal, state, and local laws and regulations, as well as internal policies.
• Monitor updates to laws, regulations, and industry trends affecting the food banking industry and make recommendations to ensure compliance and/or operational efficiencies.

Grant Compliance & Management

• Work in collaboration with all departments to provide budgets and reporting documentation.
• Knowledge of OMB A-133 (Uniform Guidance) and regulatory agency compliance audits and requirements.
• Oversee grant expenditures against budgets.
• Collaborate with program managers on allocations. 

Inventory & Asset Management

• Prepare monthly reconciliation of inventory valuation postings to general ledger accounts, ensuring appropriate financial controls over inventory.

Audit & Tax Compliance

• Assist the CFO on the annual Financial and Single Audits.
• Maintain schedule of federal award expenditures (SEFA).
• Assist with preparation of IRS Form 990 tax filings.
• Maintain and update financial policy and procedure manuals.

Requirements

Qualifications:

• Passion for alleviating hunger and serving the community.
• BS/BA degree in Accounting, Business Administration, or equivalent combination of education and experience. 
• 5+ years of non-profit accounting experience, included restricted funds and grant accounting, compliance, and reporting.
• Strong knowledge of generally accepted accounting principles.
• Excellent leadership skills, including managing conflict, coaching/counseling, mentoring, etc.
• Advanced experience in Microsoft Office products and integrated warehouse, inventory, and accounting software.
• Excellent verbal and written communication skills and the ability to communicate effectively with people of diverse backgrounds, socio-economic levels, and staffing levels.
• Exhibits qualities of maturity, good judgment, and tact.
• Ability to effectively analyze and resolve routine and complex problems.
• Ability to work in a team management environment.
• Adept at handling multiple tasks and concurrent projects.
• Possession of a valid Arizona driver's license, current auto insurance, and reliable transportation.
• Exhibits a high level of follow-up and follow-through with both internal and external customers.
• Ability to work under pressure and meet deadlines. 

Physical demands and work environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is required to stand, walk, and reach with hands and arms on a daily basis.

• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus
• The employee must lift and/or move up to 30 pounds.
• Ability to sit at a computer for extended periods and perform repetitive motions with a mouse and keyboard.

In instances of a federal, state, or locally declared emergency, United Food Bank is typically considered an essential service and emergency responder; all of its employees may be called in to perform regular or emergent duties.

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions and perform any other related duties as assigned by their supervisor.