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Document Control Records Management Jobs in Tennessee

X Energy LLC

Document Control Specialist

Oak Ridge, TN · On-site

Typically, three years of experience in an office management, records management or document control role required or a sufficient combination of education, skills, and experience to successfully ...

X Energy LLC

Document Control Specialist

Oak Ridge, TN · On-site

Typically, three years of experience in an office management, records management or document control role required or a sufficient combination of education, skills, and experience to successfully ...

Insight Global

Document Control Specialist

Kimball, TN · On-site

$18.50 - $22.50/hr

About the Role: Insight Global is seeking a Document Control Specialist to support a large ... Maintain accurate electronic records and document management standards * Ensure files are ...

Sundt

Document Control Manager

Nashville, TN · On-site

... Management System (EDMS) and ancillary systems for the record and retention of the project ... document control specialists. Minimum Job Requirements 1. 5+ years' experience in document ...

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Document Control Records Management information

Is a document controller an entry level job?

A document control records management position can be entry level, but many roles require some experience with document management systems, attention to detail, and organizational skills. Entry-level positions often involve basic record keeping, while more advanced roles may require certifications or familiarity with industry standards like ISO 9001.

Is document control a good career?

Document control is a viable career that involves managing and organizing company records, often requiring attention to detail and familiarity with document management systems. It offers opportunities in industries such as manufacturing, construction, and healthcare, with potential for career advancement into records management or quality assurance roles.

How much is the salary of a document controller?

The salary of a document control records management professional typically ranges from $40,000 to $70,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced controllers with certifications can earn higher salaries, especially in sectors like construction, engineering, or manufacturing.

What is Document Control Records Management?

Document Control Records Management involves organizing, storing, and tracking company documents and records to ensure they are accurate, secure, and compliant with legal or industry standards. Professionals in this field develop and maintain systems for document retrieval, version control, and retention schedules. Their work is essential for supporting audits, regulatory compliance, and efficient business operations. Effective document control helps prevent data loss and ensures that critical information is accessible when needed.

What is the difference between Document Control Records Management vs Document Clerk?

AspectDocument Control Records ManagementDocument Clerk
Primary FocusManaging, organizing, and maintaining official records and documentation systemsProcessing, filing, and retrieving documents in an office setting
CertificationsOften requires records management or document control certificationsTypically no formal certifications required
Work EnvironmentIndustrial, engineering, or corporate environments with strict documentation standardsOffice environments handling administrative paperwork
Industry UsageCommon in manufacturing, engineering, construction, and regulated industriesCommon in administrative and clerical roles across industries

While both roles involve handling documents, Document Control Records Management focuses on maintaining official records and ensuring compliance, whereas Document Clerks handle day-to-day document processing and filing. Understanding these differences helps clarify career paths and job expectations in documentation roles.

What qualifications do you need for document control?

Document control professionals typically need a high school diploma or equivalent, with many roles preferring an associate's or bachelor's degree in business, management, or a related field. Strong organizational skills, attention to detail, familiarity with document management systems, and understanding of industry standards like ISO are important qualifications for this role.

What are the key skills and qualifications needed to thrive as a Document Control Records Management professional, and why are they important?

To thrive in Document Control Records Management, you need a solid understanding of records lifecycle, organizational skills, and attention to detail, often supported by a degree in library science, information management, or a related field. Familiarity with electronic document management systems (EDMS), metadata standards, and compliance regulations is typically required. Strong communication, problem-solving abilities, and discretion make someone stand out in this role. These skills and qualities are crucial for ensuring regulatory compliance, efficient retrieval, and the protection of sensitive information within an organization.

What are some common challenges faced in Document Control Records Management, and how can they be addressed?

A common challenge in Document Control Records Management is ensuring version control and preventing unauthorized access or changes to critical documents. This can be addressed by implementing robust document management systems with clear permission settings and audit trails. Another challenge is maintaining compliance with regulatory standards, which requires staying updated on industry regulations and conducting regular internal audits. Effective communication and collaboration with other departments are also essential to ensure records are accurate and accessible when needed.
What are popular job titles related to Document Control Records Management jobs in Tennessee? For Document Control Records Management jobs in Tennessee, the most frequently searched job titles are:
What job categories do people searching Document Control Records Management jobs in Tennessee look for? The top searched job categories for Document Control Records Management jobs in Tennessee are:
What cities in Tennessee are hiring for Document Control Records Management jobs? Cities in Tennessee with the most Document Control Records Management job openings:
Document Control Records Management jobs near you
Document Management and Records Coordinator

Document Management and Records Coordinator

Oak Ridge National Laboratory

Oak Ridge, TN • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 3 days ago

Oak Ridge National Laboratory rating

8.8

Company rating: 8.8 out of 10

Based on 16 frontline employees who took The Breakroom Quiz

13th of 120 rated laboratories

Job description

Requisition Id 16502
Overview:
Oak Ridge National Laboratory (ORNL) is the largest US Department of Energy science and energy laboratory, conducting basic and applied research to deliver transformative solutions to compelling problems in energy and security.
The Plasma Enrichment Process Management Group is seeking a Document Management and Records Coordinator who will serve as the Document Control Coordinator (DMC) and Records Management Officer (RMO) for the Plasma Enrichment Science Engineering Section within the Enrichment Science and Engineering Division (ESED) at Oak Ridge National Laboratory (ORNL).
This role will lead strategic efforts to improve document and records management practices and processes, as well as support day-to-day activities involving processing, maintaining, retrieving, and disseminating information in support of document control and records management activities.
ESED serves the nation in two critical areas: advancing enrichment technologies and exploring stable isotope production and applications. The division leverages an elite staff of scientists and engineers with the world-leading capabilities of ORNL to deliver groundbreaking advancements with a variety of applications, from national security to life-saving medical treatments.
Major Duties/Responsibilities:
  • Serve as the Document Management Coordinator (DMC) for supported organizations; participate in DMC forums and coordinate implementation of document control requirements within the supported scope.
  • Serve as the Records Management Officer (RMO) for applicable organizations; act as liaison between Records Management Services and organizational document/records owners to implement records requirements and resolve documentation/records issues.
  • Coordinate the development, revision, and issuance of controlled documents with Document Owners, including formatting, technical editing, and publication/issuance workflows.
  • Develop, maintain, and improve document/records processes and tools to achieve compliance and efficiency; lead small-to-medium improvement initiatives (e.g., workflow enhancements, repository cleanup, backlog reduction, digitization/metadata improvements).
  • Establish and maintain process metrics; analyze trends and recommend corrective actions and continuous improvement opportunities.
  • Manage the centralized document control center and provide and coordinate support for satellite records repositories, to include overseeing the conversion of facility hard-copy records to electronic and coordinating disposition of the hard copies.
  • Provide programmatic oversight of adherence to document control and records requirements within supported organizations, including coordinating self-assessments and supporting broader assessments as requested.
  • Identify, maintain, and disposition records in accordance with approved retention schedules; support maintenance of the section's records retention and disposition schedule in coordination with Records Management Services.
  • Serve as the organizational contact for electronic recordkeeping, including guidance on capturing/declaring records, required metadata, and disposition readiness.
  • Develop and deliver document management guidance, job aids, and training; coach staff and document owners on compliant practices and tool usage.
  • Handle sensitive information, such as proprietary and export control documentation.
  • Coordinate with IT/programmers to develop and improve document/records workflow automation, including requirements definition and user testing.
  • Manage priorities in a high-volume and dynamic environment; maintain accuracy, responsiveness, flexibility, and effective stakeholder communication.
  • Deliver ORNL's mission by aligning behaviors with core values (Impact, Integrity, Teamwork, Safety, and Service) and fostering a respectful, inclusive workplace.

Basic Qualifications:
  • BS degree in Business, English, Information Management, or related field and 5-7 years of relevant experience performing records management and document control in a regulated environment. An equivalent combination of education and experience may be considered.
  • Demonstrated proficiency in technical editing, procedure writing, record control, and document control practices.
  • Proficiency with Microsoft Office (Word, Excel) and Adobe Acrobat Professional.
  • Demonstrated ability to manage multiple priorities and deadlines with a high degree of accuracy.
  • The ability to obtain and maintain a Q clearance which requires US Citizenship.

Preferred Qualifications:
  • Certification or training in document management, procedure writing, and/or configuration management practices
  • Experience working under a Quality Assurance Program (NQA-1, ISO9001, AS9100, or similar)
  • Experience administering SharePoint libraries for document control/records
  • Experience in research & development and/or testing environment
  • Working knowledge of Quality Assurance and product data management systems
  • Experience with the marking, handling, and storage requirements of non-classified sensitive documents or previous experience as a Derivative Classifier/Reviewing Official
  • Excellent written and oral communication skills.
  • Motivated self-starter with the ability to work independently and to participate creatively in collaborative teams across the laboratory.
  • Ability to function well in a fast-paced research environment, set priorities to accomplish multiple tasks within deadlines, and adapt to ever changing needs.
  • Active DOE Q security clearance or the ability to obtain one.

Special Requirements:
  • Visa sponsorship is not available for this position.
  • Export control: This position requires access to technology that is subject to export control requirements. Successful candidates must be qualified for such access without an export control license.
  • Q Clearance: This position requires the ability to obtain and maintain a clearance from the Department of Energy. As such, this position is a Workplace Substance Abuse (WSAP) testing designated position. WSAP positions require passing a pre-placement drug test and participation in an ongoing random drug testing program.

About ORNL:
As a U.S. Department of Energy (DOE) Office of Science national laboratory, ORNL has an impressive 80-year legacy of addressing the nation's most pressing challenges. Our team is made up of over 7,000 dedicated and innovative individuals! Our goal is to create an environment where a variety of perspectives and backgrounds are valued, ensuring ORNL is known as a top choice for employment. These principles are essential for supporting our broader mission to drive scientific breakthroughs and translate them into solutions for energy, environmental, and security challenges facing the nation.
ORNL offers competitive pay and benefits programs to attract and retain individuals who demonstrate exceptional work behaviors. The laboratory provides a range of employee benefits, including medical and retirement plans and flexible work hours, to support the well-being of you and your family. Employee amenities such as on-site fitness, banking, and cafeteria facilities are also available for added convenience.
Other benefits include the following: Prescription Drug Plan, Dental Plan, Vision Plan, 401(k) Retirement Plan, Contributory Pension Plan, Life Insurance, Disability Benefits, Generous Vacation and Holidays, Parental Leave, Legal Insurance with Identity Theft Protection, Employee Assistance Plan, Flexible Spending Accounts, Health Savings Accounts, Wellness Programs, Educational Assistance, Relocation Assistance, and Employee Discounts.
If you have difficulty using the online application system or need an accommodation to apply due to a disability, please email: ORNLRecruiting@ornl.gov.
Relocation:
Moving can be overwhelming and expensive. UT-Battelle offers a generous relocation package to ease the transition process. Domestic and international relocation assistance is available for certain positions. If invited to interview, be sure to ask your Recruiter (Talent Acquisition Partner) for details.
#LI-DC1
This position will remain open for a minimum of 5 days after which it will close when a qualified candidate is identified and/or hired.
We accept Word (.doc, .docx), Adobe (unsecured .pdf), Rich Text Format (.rtf), and HTML (.htm, .html) up to 5MB in size. Resumes from third party vendors will not be accepted; these resumes will be deleted and the candidates submitted will not be considered for employment.
ORNL is an equal opportunity employer. All qualified applicants, including individuals with disabilities and protected veterans, are encouraged to apply. UT-Battelle is an E-Verify employer.

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