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Document Control Records Management Jobs in Tennessee

Sundt

Document Control Manager

Nashville, TN

  • Medical

  • Life

  • Retirement

... Management System (EDMS) and ancillary systems for the record and retention of the project ... document control specialists. Minimum Job Requirements 1. 5+ years' experience in document ...

X Energy LLC

Records Management Specialist

Oak Ridge, TN · On-site

$43.26 - $55.28/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

This role combines expertise in records management, document control, technical writing, and procedure writing to support the company's documentation needs, ensuring accuracy, consistency, and ...

X Energy, LLC

Records Management Specialist

Oak Ridge, TN · On-site

$43.26 - $55.28/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

This role combines expertise in records management, document control, technical writing, and procedure writing to support the company's documentation needs, ensuring accuracy, consistency, and ...

Standard Nuclear, Inc.

Technical Writer

Oak Ridge, TN

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Support management of controlled documents through revision, approval, and release processes * Maintain version control and ensure documents are current and accessible * Ensure records are properly ...

Standard Nuclear, Inc.

Technical Writer

Oak Ridge, TN · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Support management of controlled documents through revision, approval, and release processes * Maintain version control and ensure documents are current and accessible * Ensure records are properly ...

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Document Control Records Management information

What qualifications do I need to be a document control records management?

To work in document control records management, candidates typically need a high school diploma or equivalent, with some roles preferring an associate's or bachelor's degree in business, information management, or a related field. Strong organizational skills, attention to detail, familiarity with document management systems, and knowledge of industry standards like ISO 9001 are important qualifications for this role.

Is document control a good career path?

Document control is a viable career path involving managing and maintaining organizational records, often requiring skills in data organization, attention to detail, and familiarity with document management systems. It offers opportunities for advancement into records management, quality assurance, or compliance roles, especially in industries like manufacturing, construction, and healthcare.

What is document control records management?

Document Control Records Management involves organizing, storing, and tracking company documents and records to ensure they are accurate, secure, and compliant with legal or industry standards. Professionals in this field develop and maintain systems for document retrieval, version control, and retention schedules. Their work is essential for supporting audits, regulatory compliance, and efficient business operations. Effective document control helps prevent data loss and ensures that critical information is accessible when needed.

What is the difference between Document Control Records Management vs Document Clerk?

AspectDocument Control Records ManagementDocument Clerk
Primary FocusManaging, organizing, and maintaining official records and documentation systemsProcessing, filing, and retrieving documents in an office setting
CertificationsOften requires records management or document control certificationsTypically no formal certifications required
Work EnvironmentIndustrial, engineering, or corporate environments with strict documentation standardsOffice environments handling administrative paperwork
Industry UsageCommon in manufacturing, engineering, construction, and regulated industriesCommon in administrative and clerical roles across industries

While both roles involve handling documents, Document Control Records Management focuses on maintaining official records and ensuring compliance, whereas Document Clerks handle day-to-day document processing and filing. Understanding these differences helps clarify career paths and job expectations in documentation roles.

What are the key skills and qualifications needed to thrive as a document control records management professional, and why are they important?

To thrive in Document Control Records Management, you need a solid understanding of records lifecycle, organizational skills, and attention to detail, often supported by a degree in library science, information management, or a related field. Familiarity with electronic document management systems (EDMS), metadata standards, and compliance regulations is typically required. Strong communication, problem-solving abilities, and discretion make someone stand out in this role. These skills and qualities are crucial for ensuring regulatory compliance, efficient retrieval, and the protection of sensitive information within an organization.

What are some common challenges faced in document control records management, and how can they be addressed?

A common challenge in Document Control Records Management is ensuring version control and preventing unauthorized access or changes to critical documents. This can be addressed by implementing robust document management systems with clear permission settings and audit trails. Another challenge is maintaining compliance with regulatory standards, which requires staying updated on industry regulations and conducting regular internal audits. Effective communication and collaboration with other departments are also essential to ensure records are accurate and accessible when needed.

What are popular job titles related to Document Control Records Management jobs in Tennessee?

For Document Control Records Management jobs in Tennessee, the most frequently searched job titles are:

What job categories do people searching Document Control Records Management jobs in Tennessee look for?

The top searched job categories for Document Control Records Management jobs in Tennessee are:

What cities in Tennessee are hiring for Document Control Records Management jobs?

Cities in Tennessee with the most Document Control Records Management job openings:

Document Control Records Management jobs near you

Document Control Manager

Sundt

Nashville, TN

Full-time

Medical, Life, Retirement

Re-posted 14 days ago

Sundt rating

7.9

Company rating: 7.9 out of 10

Based on 12 frontline employees who took The Breakroom Quiz

Job description

Job Summary

As the Document Control Manager, you will manage and lead the document control team for a specific project. You will be responsible for establishing all document flow and distribution.

Key Responsibilities

1.    Develops and maintains procedures and standards for maintaining documents and revision history of documents, including document development, approval, distribution, and amendment.
2.    Establish and maintain good relationships with all staff, Owner, and subcontractors/ suppliers. Strong interpersonal and communication skills, both written and verbal and a professional demeanor are required. Acts as a liaison with the various entities associated with the project.
3.    Maintains and manages the project Electronic Data Management System (EDMS) and ancillary systems for the record and retention of the project documents.
4.    Manage timely submission of RFls, Submittals, Change Orders, claims internally and externally. Maintains associated logs, as well as, distribution and follow up to maintain schedule of submission/re submission.
5.    Manages metadata parameters ensuring all files are appropriately named, distributed, and meet project requirements related to OCR.
6.    Primary user of the Owner EDMS system.
7.    Responsible for training material and training all personnel accessing the project EDMS system.
8.    This individual may be responsible for managing, training and developing document control specialists.

Minimum Job Requirements

1.    5+ years' experience in document management, preferably in a leadership or supervisory role.
2.    Electronic Document Management System (EDMS) experience (strongly preferred).
3.    Experience in an engineering and/or construction environment.
4.    Proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, Bluebeam Revu, etc.) Note: Job Description is subject to change at any time and may include other duties as assigned.
Physical Requirements

1.    May stoop, kneel, or bend, on an occasional basis
2.    Must be able to comply with all safety standards and procedures
3.    Required to use hands to grasp, lift, handle, carry or feel objects on a frequent basis
4.    Will interact with people and technology frequently during a shift/work day
5.    Will lift, push or pull objects pounds on an occasional basis
6.    Will sit, stand or walk short distances for up to the entire duration of a shift/work day.
7.    Will use telephone, computer system, email, and other electronic devices on a frequent basis to communicate with internal and external customers or vendors

Safety Level
Safety-Sensitive

Note: Jobs with the Safety-Sensitive designation are those that include tasks or duties that the employer reasonably believes could affect the safety and health of the employee performing the task or others such as operating a vehicle, operating equipment, operating machinery or power tools, repairing/maintaining the operation of any vehicle/equipment, the handling/disposal/transport of hazardous materials, or the handling/treatment/disposal of potentially flammable/combustible materials.

Equal Opportunity Employer Statement: Sundt is committed to the equal treatment of all employees, and/or applicants for employment, and prohibits discrimination based on race, religion, sex (including pregnancy), sexual orientation, gender identity, color, age, disability, national origin, covered veteran status, genetic information; or any other classification protected by applicable Federal, state, or local laws.
 

#LI-KW1

As a 100% employee-owned contractor, when you work at Sundt, you're not just hiring on at a company, you're joining a culture. Because everyone at Sundt is part owner, you'll join a team of people who are deeply invested in their work. From apprentices to managers, we're passionate about the details and deliberate in everything we do.

At Sundt we focus on building long-term prosperity for our clients, communities and employee-owners. We offer competitive pay, industry-leading benefits including a 401k and employee stock ownership plan, incentive programs for craft and administrative employees as well as training that focuses on your personal and professional growth. We're driven by skill, grit and purpose. Join us as we strive to be the most skilled builder in America.

Equal Opportunity Employer Statement: Sundt is committed to the equal treatment of all employees, and/or applicants for employment, and prohibits discrimination based on race, religion, sex (including pregnancy), sexual orientation, gender identity, color, age, disability, national origin, covered veteran status, genetic information; or any other classification protected by applicable Federal, state, or local laws.

Benefit list:
  • Market Competitive Salary (paid weekly)
  • Bonus Eligibility based on company, group, and individual performance
  • Employee Stock Ownership Plan & 401K
  • Industry Leading Health Coverage Starting Your First Day
  • Flexible Time Off (FTO)
  • Medical, Health Savings, and Wellness credits
  • Flexible Spending Accounts
  • Employee Assistance Program
  • Workplace Wellness Programs
  • Mental Health Program
  • Life and Disability Insurance
  • Employee-Owner Perks
  • Educational Assistance
  • Sundt Foundation - Charitable Employee-Owner's program

What Sundt employees say

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