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Document Control Records Management Jobs in Kentucky

Stantec

Senior Document Controller

Lexington, KY · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Strong understanding of document control principles, revision management, and records management practices. * Experience supporting large multidisciplinary engineering or construction projects.

Mesabi Metallics

Document Controller

Paducah, KY · On-site

$45K - $77K/yr

  • Medical

  • Dental

  • Life

  • Retirement

  • PTO

The role ensures compliance with document control procedures, supports timely approvals, and ... Manage and monitor document distribution schedules to meet client, project, and supplier ...

Dynamic Steel LLC

Be Seen First

Document Controller

Owensboro, KY · On-site

$18 - $25/hr

  • Medical

  • Retirement

  • PTO

Work within Tekla PowerFab to manage fabrication documentation and workflows * Read and interpret ... control, drafting, or a related field * Working knowledge of AutoCAD * Experience with Tekla ...

Akima, LLC

General Clerk III

Fort Campbell, KY · On-site

$14.75 - $18.25/hr

  • Retirement

... Maintain audit-ready records in compliance with ISO 9001:2015 Quality Management System. * Support quality control staff by preparing documentation for inspections, reviews, and audits.

Akima

General Clerk III

Fort Campbell, KY · On-site

$14.75 - $18.25/hr

  • Retirement

... Maintain audit-ready records in compliance with ISO 9001:2015 Quality Management System. * Support quality control staff by preparing documentation for inspections, reviews, and audits.

Akima

KY · On-site

$16.50 - $20.75/hr

  • Retirement

... Maintain audit-ready records in compliance with ISO 9001:2015 Quality Management System. * Support quality control staff by preparing documentation for inspections, reviews, and audits.

Martin County Schools

Record Clerk

Somerset, KY · On-site

$14.25 - $18.75/hr

... managing related documentation. Respond to inquiries from school staff, parents, students, and authorized agencies regarding records and documentation. Prepare reports, correspondence, and records ...

NANA Regional Corp

General Clerk III

Fort Campbell, KY · On-site

$14.75 - $18.25/hr

  • Retirement

... Maintain audit-ready records in compliance with ISO 9001:2015 Quality Management System. * Support quality control staff by preparing documentation for inspections, reviews, and audits.

Martin County Schools

Record Clerk

Ashland, KY · On-site

$14.50 - $19/hr

... managing related documentation. Respond to inquiries from school staff, parents, students, and authorized agencies regarding records and documentation. Prepare reports, correspondence, and records ...

Akima, LLC

Quality Control Inspector

Fort Campbell, KY · On-site

  • Retirement

Reporting & Documentation: * Maintain accurate QC records, inspection reports, and corrective action logs. * Provide weekly and monthly QC performance summaries to the QC Manager and Project ...

Atlas Air

Manager Aircraft Records

Erlanger, KY · On-site

$75K - $102K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Ensures all aircraft records responsibilities are performed per the applicable aircraft Maintenance ... Responsible for overseeing the management of removed maintenance documentation and associated forms ...

Mesabi Metallics

Draftsman

Paducah, KY · On-site

Maintain drawing registers, revision histories, and document control records. * Ensure all engineering drawings are properly archived and updated in accordance with document management procedures.

Mesabi Metallics Company LLC

Draftsman

Paducah, KY · On-site

Maintain drawing registers, revision histories, and document control records. * Ensure all engineering drawings are properly archived and updated in accordance with document management procedures.

Solenis

Support Coordinator - 3rd shift

Florence, KY · On-site

  • Medical

  • Dental

  • Vision

  • Retirement

Label Creation & Document Control * Create, update, and print product, batch, drum/IBC, hazard ... Production Documentation & Record Management * Review batch records for completeness ...

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Document Control Records Management information

What qualifications do I need to be a document control records management?

To work in document control records management, candidates typically need a high school diploma or equivalent, with some roles preferring an associate's or bachelor's degree in business, information management, or a related field. Strong organizational skills, attention to detail, familiarity with document management systems, and knowledge of industry standards like ISO 9001 are important qualifications for this role.

Is document control a good career path?

Document control is a viable career path involving managing and maintaining organizational records, often requiring skills in data organization, attention to detail, and familiarity with document management systems. It offers opportunities for advancement into records management, quality assurance, or compliance roles, especially in industries like manufacturing, construction, and healthcare.

What is document control records management?

Document Control Records Management involves organizing, storing, and tracking company documents and records to ensure they are accurate, secure, and compliant with legal or industry standards. Professionals in this field develop and maintain systems for document retrieval, version control, and retention schedules. Their work is essential for supporting audits, regulatory compliance, and efficient business operations. Effective document control helps prevent data loss and ensures that critical information is accessible when needed.

What is the difference between Document Control Records Management vs Document Clerk?

AspectDocument Control Records ManagementDocument Clerk
Primary FocusManaging, organizing, and maintaining official records and documentation systemsProcessing, filing, and retrieving documents in an office setting
CertificationsOften requires records management or document control certificationsTypically no formal certifications required
Work EnvironmentIndustrial, engineering, or corporate environments with strict documentation standardsOffice environments handling administrative paperwork
Industry UsageCommon in manufacturing, engineering, construction, and regulated industriesCommon in administrative and clerical roles across industries

While both roles involve handling documents, Document Control Records Management focuses on maintaining official records and ensuring compliance, whereas Document Clerks handle day-to-day document processing and filing. Understanding these differences helps clarify career paths and job expectations in documentation roles.

What are the key skills and qualifications needed to thrive as a document control records management professional, and why are they important?

To thrive in Document Control Records Management, you need a solid understanding of records lifecycle, organizational skills, and attention to detail, often supported by a degree in library science, information management, or a related field. Familiarity with electronic document management systems (EDMS), metadata standards, and compliance regulations is typically required. Strong communication, problem-solving abilities, and discretion make someone stand out in this role. These skills and qualities are crucial for ensuring regulatory compliance, efficient retrieval, and the protection of sensitive information within an organization.

What are some common challenges faced in document control records management, and how can they be addressed?

A common challenge in Document Control Records Management is ensuring version control and preventing unauthorized access or changes to critical documents. This can be addressed by implementing robust document management systems with clear permission settings and audit trails. Another challenge is maintaining compliance with regulatory standards, which requires staying updated on industry regulations and conducting regular internal audits. Effective communication and collaboration with other departments are also essential to ensure records are accurate and accessible when needed.
What are popular job titles related to Document Control Records Management jobs in Kentucky? For Document Control Records Management jobs in Kentucky, the most frequently searched job titles are:
What job categories do people searching Document Control Records Management jobs in Kentucky look for? The top searched job categories for Document Control Records Management jobs in Kentucky are:
What cities in Kentucky are hiring for Document Control Records Management jobs? Cities in Kentucky with the most Document Control Records Management job openings:
Document Control Records Management jobs near you

Senior Document Controller

Stantec

Lexington, KY • On-site

Full-time, Part-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 16 days ago

Stantec rating

8.4

Company rating: 8.4 out of 10

Based on 84 frontline employees who took The Breakroom Quiz

122nd of 447 rated engineering

Job description

Position Summary
We are seeking an experienced Senior Document Controller to support the delivery of large-scale water projects. The successful candidate will be responsible for managing project documentation, coordinating document review workflows, maintaining project records, and ensuring timely distribution of RFIs, submittals, drawings, specifications, and other project deliverables.
This role requires a highly organized individual with strong attention to detail, excellent communication skills, and experience working in a fast-paced engineering, construction, or consulting environment.
Key Responsibilities
  • Manage the full lifecycle of project documentation, including receipt, distribution, tracking, filing, and archiving.
  • Coordinate and distribute RFIs, submittals, transmittals, drawings, specifications, reports, and other project documentation.
  • Monitor document review timelines and proactively follow up with reviewers to ensure project deadlines are met.
  • Maintain accurate document registers and project records within document management systems.
  • Administer collaborative review processes using Bluebeam Studio Sessions and other review platforms.
  • Support project teams with document control procedures, workflows, and best practices.
  • Perform quality checks on incoming and outgoing documentation to ensure compliance with project requirements and company standards.
  • Prepare and issue transmittals and information exchanges to clients, contractors, and project stakeholders.
  • Generate project reporting and metrics related to RFIs, submittals, document status, and review performance.
  • Assist with onboarding and mentoring junior document controllers.
  • Support continuous improvement initiatives and contribute to the development of document control standards and procedures.
  • Coordinate closely with project managers, technical disciplines, contractors, and clients to ensure effective communication and document management.
  • Provide coverage for fellow Document Controllers during planned and unplanned absences, including vacation, sick leave, and other time away from work, ensuring continuity of project support and adherence to document control service levels.
  • Support cross-training initiatives to ensure effective backup coverage across projects and document management systems.
  • Minimum 7 years of document control experience in engineering, construction, infrastructure, water, industrial, or related industries.
  • Strong understanding of document control principles, revision management, and records management practices.
  • Experience supporting large multidisciplinary engineering or construction projects.
  • Advanced proficiency with Microsoft Office Suite, particularly Excel.
  • Excellent organizational, communication, and time management skills.
  • Ability to manage multiple priorities and deadlines in a fast-paced environment.
  • Strong attention to detail and commitment to accuracy and consistency.

Preferred Qualifications
Experience with one or more of the following systems:
  • Aconex (required)
  • Autodesk Construction Cloud (required)
  • SharePoint (required)
  • Procore
  • ProjectWise
  • Bluebeam Revu / Bluebeam Studio
  • e-Builder

Key Competencies
  • Leadership and mentoring
  • Problem solving and critical thinking
  • Customer service orientation
  • Collaboration and teamwork
  • Process improvement mindset
  • Ability to work independently with minimal supervision
  • Strong written and verbal communication skills

Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.
Benefits Summary: Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).
Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.
The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements
Primary Location: United States | TX | Austin
Other Locations: United States | KY | Lexington
Organization: BC-2243 Water-US Delivery
Employee Status: Regular
Business Justification: New Position
Travel: No
Schedule: Full time
Job Posting: 28/07/2026 03:07:41
Req ID: 1006765
#additional
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment. At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.

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