Document Control Assistant Jobs in Sheboygan, WI

Position Summary

Supports specific project team with accounting and administrative duties.

Position Details

• ERP (COINS) data entry and reporting – change orders, subcontract agreements, subcontract change orders, labor feedback and job cost reports.
• Participate in preparation and audit of monthly cost-reimbursable billings to customer
• Manage internal audits of billings from Company and its subcontractors
• Assists Project Executive, Senior Project Manager, Project Managers, and Project Engineers with entering and updating construction schedules in MS Project.
• Assist division or project accounting with payroll processing, tracking and submittal.
• Trouble shoot processes and procedures to ensure Lean concepts are incorporated into all administrative tasks.
• Assembles and tracks subcontracts, change orders, insurance, billings, lien releases and certified payroll from subcontractors.
• Issues and tracks purchase orders, material arrival dates and receives material in web-based purchasing database. 
• Collects and reviews timecards for union personnel and maintains manpower lists.
• Assembles binders with submittals, proposals, O&Ms.
• Maintains HVAC equipment and rental equipment logs. 
• Orders office supplies for jobsite staff. 
• Reviews and distributes documents/correspondence to field personnel and other key parties.
• Assists Project Managers and Project Engineers in tracking and creating daily field reports.
• Material purchase for project.
• Updates and tracks meeting minutes.
• Maintains an organized filing system of the project files. 
• Sets up key party contact directories.
• Copy and distributes specifications and drawings to field personnel and other key parties.
• Gathers and submit to GC specific contractual requirements (i.e. city license, contractor’s license, certificate of insurance, emergency phone list and gather from other SI departments – safety program, drug awareness program, MSDS sheets for jobsite)
• Archives files and drawings.
• Analyzes open commitments at closeout and follow up with sub/vendor to ensure no further costs are owed before closing project
• Project closeout coordination including document control, checklist and closeout meetings
• Various other tasks as required by project team.

Qualifications 

• Associate degree (AA) preferred.
• Two to five years related experience and/or training; or equivalent combination of education and experience.
• To perform this job successfully, an individual should have knowledge of Spreadsheet software and Word Processing software.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of customers or employees of organization.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.
• Bilingual proficiency in English and Spanish is preferred and considered a strong asset. 

Benefits

As a 100% employee-owned company, we offer a comprehensive benefits package for you and your family:

• 401(k) plan with 50% company match (no cap) and immediate 100% vesting
• Medical, dental, and vision insurance (100% paid for employee)
• Annual bonus program based upon performance, achievement, and company profitability
• Term life, AD&D insurance, and voluntary life insurance
• Disability income protection insurance
• Pre-tax flexible spending plans (health and dependent care)
• Paid parental leave
• Paid holidays, vacation, and personal time
• Training/professional development opportunities and company-paid memberships for professional associations and licenses
• Wellness benefits 

About Southland Industries

As one of the nation’s largest MEP companies, Southland Industries is built on the foundation of great people. Since 1949, we have put our people first, enabling growth, professional achievement, and innovation. If you want to join a fast-paced environment where you’re engaged, challenged, and valued, apply now to join our dynamic team.

To learn more about careers at Southland, explore our career opportunities, follow us on social media, and check out our website.

Southland Industries and all its subsidiaries are an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment. All employment decisions at Southland Industries are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, national origin, ancestry, age, disability, medical condition, marital status, family care or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics. 

Contingent Employment: All employment offers are contingent upon successful drug tests, background checks, and professional reference checks. Roles that include driving as an essential job duty will be required to have a successful Motor Vehicle Record check (MVR). We are not able to offer sponsorship of employment at this time.

External Agency Announcement: Its Southland Industries' policy not to accept candidate submissions from recruiting agencies without an active and authorized work order. Candidate ownership can only be established after a bona fide work order is issued by a member of the Southland Industries Talent Acquisition team and the candidate is appropriately submitted through our Applicant Tracking System (ATS).