ZipRecruiter

Log In

1

Docketing Administrator Jobs (NOW HIRING)

WilmerHale

Patent Docketing Coordinator

Boston, MA · On-site

$85K - $116K/yr

Works with IP Staff Training & Docketing Manager and Patent Administrators to prepare for rule changes. * Demonstrates a strong commitment to professionalism, delivering high-quality service, and ...

WilmerHale

Patent Docketing Coordinator

Denver, CO

$79K - $109K/yr

Works with IP Staff Training & Docketing Manager and Patent Administrators to prepare for rule changes. * Demonstrates a strong commitment to professionalism, delivering high-quality service, and ...

WilmerHale

Patent Docketing Coordinator

Washington, DC

$85K - $116K/yr

Works with IP Staff Training & Docketing Manager and Patent Administrators to prepare for rule changes. * Demonstrates a strong commitment to professionalism, delivering high-quality service, and ...

KMRG LLC

Part-Time Docketing Specialist

Columbia, SC · On-site

$26.49 - $31.58/hr

Manage records with relevant officials, administrators, managers, auditors, inspectors, and special media officers * Serve as a USAO technical expert in docketing, independently maintaining automated ...

LHH US

Litigation Docketing Specialist

San Diego, CA · On-site

$30 - $40/hr

Minimum of two years of litigation docketing experience in a law firm * Strong knowledge of ... It is unlawful in Massachusetts to require or administer a lie detector test as a condition of ...

LHH US

Litigation Docketing Specialist

San Diego, CA

$30 - $40/hr

Minimum of two years of litigation docketing experience in a law firm * Strong knowledge of ... It is unlawful in Massachusetts to require or administer a lie detector test as a condition of ...

Lewis Brisbois

Office Administrator

Houston, TX · Hybrid

$17.25 - $23.50/hr

The Office Administrator (OA) reports to the Regional Director of Office Administration with a ... The OA supervises all local office secretaries, paralegals, operations, docketing and other ...

Lewis Brisbois

Office Administrator

Salt Lake City, UT · Hybrid

$17.50 - $24/hr

The Office Administrator (OA) reports to the Regional Director of Office Administration with a ... The OA supervises all local office secretaries, paralegals, operations, docketing and other ...

Vaco LLC

Trademark Administrator

Newark, NJ

Our client, a nationally recognized law firm, is seeking a Trademark Docket Administrator to ... The ideal candidate will possess strong trademark docketing experience, exceptional attention to ...

Vaco LLC

Trademark Administrator

Newark, NJ

Our client, a nationally recognized law firm, is seeking a Trademark Docket Administrator to ... The ideal candidate will possess strong trademark docketing experience, exceptional attention to ...

Vaco LLC

Trademark Administrator

East Orange, NJ

Our client, a nationally recognized law firm, is seeking a Trademark Docket Administrator to ... The ideal candidate will possess strong trademark docketing experience, exceptional attention to ...

Vaco LLC

Trademark Administrator

Nutley, NJ

Our client, a nationally recognized law firm, is seeking a Trademark Docket Administrator to ... The ideal candidate will possess strong trademark docketing experience, exceptional attention to ...

Lewis Brisbois

Office Administrator

Salt Lake City, UT · Hybrid

$17.50 - $24/hr

The Office Administrator (OA) reports to the Regional Director of Office Administration with a ... The OA supervises all local office secretaries, paralegals, operations, docketing and other ...

Vaco LLC

Trademark Administrator

Newark, NJ

Our client, a nationally recognized law firm, is seeking a Trademark Docket Administrator to ... The ideal candidate will possess strong trademark docketing experience, exceptional attention to ...

next page

Showing results 1-20

All JobsDocketing Administrator Jobs

Docketing Administrator information

See salary details

$28

$41

$59

How much do docketing administrator jobs pay per hour?

As of Jun 9, 2026, the average hourly pay for docketing administrator in the United States is $41.99, according to ZipRecruiter salary data. Most workers in this role earn between $35.82 and $42.79 per hour, depending on experience, location, and employer.

What is the highest paying administrative job?

Among administrative roles, executive assistants and administrative directors tend to have the highest salaries, often exceeding $70,000 annually, especially with experience and specialized skills. Senior administrative positions in large organizations or industries like finance and law can offer higher compensation, sometimes reaching six figures with additional responsibilities and certifications.

What are Docketing Administrators?

Docketing Administrators are professionals who manage and maintain the scheduling, tracking, and updating of legal deadlines and important case-related dates for law firms or corporate legal departments. They ensure that all filings, hearings, and legal procedures are tracked accurately in docketing systems to prevent missed deadlines, which could result in legal or financial consequences. Docketing Administrators also communicate deadlines to attorneys and staff, maintain docketing databases, and may provide support in document management and filing processes.

What is the difference between Docketing Administrator vs Paralegal?

AspectDocketing AdministratorParalegal
Primary RoleManaging and tracking legal deadlines and filingsSupporting attorneys with legal research, document preparation, and case management
Required CredentialsTypically a certificate or associate degree; specialized docketing trainingAssociate's or bachelor's degree in paralegal studies or related field
Work EnvironmentLaw firms, corporate legal departments, patent officesLaw firms, corporate legal departments, government agencies
Common TasksMonitoring deadlines, maintaining docketing software, ensuring complianceLegal research, drafting documents, case organization

While both roles support legal operations, a Docketing Administrator primarily focuses on managing legal deadlines and docketing systems, whereas a Paralegal handles broader legal tasks like research and document preparation. Understanding these differences helps employers and job seekers find the right fit in the legal industry.

What are some common challenges faced by Docketing Administrators and how can they be effectively managed?

Docketing Administrators often encounter challenges such as managing high volumes of deadlines, ensuring data accuracy, and coordinating with multiple stakeholders across legal teams. To effectively manage these challenges, it’s important to establish clear, consistent processes for data entry, utilize specialized docketing software, and maintain open communication with attorneys and paralegals. Regular audits and ongoing training can also help minimize errors and keep the docketing process efficient and compliant with evolving legal requirements.

What are the key skills and qualifications needed to thrive as a Docketing Administrator, and why are they important?

To thrive as a Docketing Administrator, you need strong organizational skills, attention to detail, and a solid understanding of legal procedures, typically supported by experience in legal or intellectual property environments. Familiarity with docketing software systems such as CPI, FoundationIP, or Anaqua, as well as proficiency in Microsoft Office, is essential. Excellent communication, time management, and problem-solving abilities help you efficiently coordinate deadlines and collaborate with attorneys and clients. These skills ensure accuracy and compliance in managing critical legal deadlines, reducing risk for the organization.
More about Docketing Administrator jobs
What job categories do people searching Docketing Administrator jobs look for? The top searched job categories for Docketing Administrator jobs are:
Docketing Administrator jobs near you
Infographic showing various Docketing Administrator job openings in the United States as of May 2026, with employment types broken down into 1% Internship, 22% As Needed, 29% Full Time, 42% Contract, 4% Nights, and 2% Summer. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $87,330 per year, or $42 per hour.
Patent Docketing Coordinator

Patent Docketing Coordinator

WilmerHale

Boston, MA • On-site

$85K - $116K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 23 days ago

Job description

Job Description
About the Role
Develops and promotes a collaborative atmosphere and provides confident, responsive support to clients, attorneys, paralegals and secretaries. Demonstrates a proactive and comprehensive approach to all aspects of docketing. Maintains the patent docketing database for all offices which include Boston, DC, New York, Denver and Palo Alto.
What You Will Be Doing
  • Thoroughly reviews incoming USPTO and foreign associate correspondence daily for deadlines, enters appropriate information into the docketing database, report and save mail to client workspace working to complete process within one day. Bring any exceptions to the attention of the IP Docketing Supervisor.
  • Enter new records into the docketing database from information contained in newly-filed patent applications, completes checklist and confirms filing package is filed in docketing workspace.
  • Dedocket actions in the docketing database from information contained in newly-filed responses and other follow-on documents, complete checklist and move filing package in docketing workspace.
  • Enters bar dates and target filing dates into CPI from information obtained from Patent Administrator's New Matter emails.
  • Develops and maintains strong knowledge of U.S. and foreign patent rules and is attentive to proposed rule changes. Works with IP Staff Training & Docketing Manager and Patent Administrators to prepare for rule changes.
  • Demonstrates a strong commitment to professionalism, delivering high-quality service, and maintaining a positive, solution-oriented ("can-do") approach. Effectively supports internal departments, external clients, and vendors through clear, courteous communication via electronic correspondence, telephone, and in-person interactions.

Required Experience
What You Will Bring to This Position
  • Strong knowledge of USPTO Rules.
  • Professional demeanor, exacting attention to detail, high quality work standards, and the ability to prioritize and perform effectively under pressure.
  • Excellent oral and written communication skills.
  • Excellent organizational and interpersonal skills necessary.
  • Ability to meet deadlines with minimal supervision
  • Strong computer skills necessary with experience in CPI, Word, Outlook, Access, IPDAS
  • Ability to work overtime as needed.
  • Remains open to technological change as generative AI becomes more integrated into the firm's practice, actively develop comfort with new tools, and adapt how work is performed to support efficiency and innovation.

Education:
  • BA/BS or equivalent experience

Experience:
  • Prior IP prosecution experience in the capacity of a secretary, paralegal or docketer preferred.

Why Join Us?
  • A values-driven firm that fosters collaboration and respect
  • The hiring range for this position is $85,000 - $116,400 annually, with final compensation based on experience, qualifications and internal equity.
  • This position is eligible for a Hybrid Schedule
  • Medical, dental, and vision insurance
  • 401(k) with company match and profit-sharing options
  • Paid time off and holidays
  • For additional information about our benefits, please click here

Our Commitment
Wilmer Cutler Pickering Hale and Dorr LLP (WilmerHale) is an equal opportunity employer and is committed to compliance with all applicable laws prohibiting employment discrimination. It is our policy to take all employment actions and make all employment decisions without regard to race, color, religion, creed, gender, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, ancestry, age, marital status, citizenship status, genetic predisposition or carrier status, disability, military status, status as a disabled or other protected veteran, or any other protected status under applicable law. WilmerHale will make reasonable accommodation for qualified individuals with disabilities and otherwise as required by applicable law.
For more information about Equal Employment Opportunity, please click here.

Apply