Position Details
Position Information
Job Title
Administrative Assistant 3
Campus
Ankeny Campus, IA
Job Number
27-C01
Employment Date
As soon as possible.
Job Category
Support Staff Positions
Application & Position Contact Information
Human Resources at (515) 964-6479 or jobs@dmacc.edu for information concerning the application process. Amanda Nuzum at (515) 964-6447 or aknuzum@dmacc.edu for information concerning the position or your status once the position has closed.
Posting Detail Information
Salary Information
HIRING RANGE: $23.38-$25.44 per hour based on experience.
Pay Grade: CG
Job Summary
Perform administrative support of considerable difficulty, diversity, scope, depth and confidentiality in assisting the Executive Director of Foundation in carrying out responsibilities for the Foundation department.
Essential Functions
Serve as liaison between the administrator, departmental staff, and college departments. May serve as an office manager providing work direction to work study, student and/or non-regular employees.
Prepare and process personnel and payroll documents, maintain attendance records, and monitor leave usage. Prepare or review and process work orders, purchase orders, expense reports, and requests for pays; order and maintain supplies.
Greet and screen office visitors and callers, resolving matters or making referrals as appropriate. Maintain appointment schedules and make time commitments and travel arrangements. Plan and schedule meetings involving internal and external participants.
Assist in budget preparation by gathering fiscal data and compiling projections. Maintain budget accounts, monitor expenditures, and initiate budget and journal transfers.
Compose or prepare correspondence, minutes, reports, statistical documents, class schedules, faculty loads, etc. Read, sort, and distribute incoming mail and process outgoing mail; organize and maintain operational files.
Perform other duties as assigned.
Required Qualifications
High school graduate or equivalent.
Three years of clerical or general office experience. (Post-secondary education in any field may substitute for up to one year of the required experience. Fifteen semester credits are equivalent to six months of experience).
Strong communication skills.
Strong data entry skills.
Ability to plan, organize and manage time.
Demonstrated ability to establish and maintain a professional working relationship with a wide variety of individuals coming from varied backgrounds.
Knowledge of current software applications.
Desired Qualifications
Post-secondary education.
Experience in an educational institution.
Experience with event planning and organizing/scheduling meetings.
Ability to handle multiple projects and meet deadlines in a fast-paced work environment.
Demonstrated ability to work independently and as a team player.
Experience working in a fundraising organization.
Experience working with Raisers Edge software.
Experience and commitment to working with varied populations.
Physical Requirements
Constant:
Occasional:
- Lift Floor to Waist < 10 lbs
- Carry < 10 lbs x 100 ft
- Push/pull horizontal 10 lbs x 18 in
- Lateral Pinch
- Forward reach
- Crouch
- Neck Flexion, Extension & Rotation
- Fine Motor Coordination
- Hand & Foot Coordination
- Stand
- Ability to be Mobile
Mobility accommodations will be reviewed on a case-by-case basis and determined by the essential functions of this position.
Physical Demand Category
Light
Post offer, Pre-Employment Physical Test
N/A
Work Schedule
Monday-Friday, day hours.
Posting Date
07/08/2026
Deadline for Submitting Applications
07/16/2026
Open Until Filled
No
Special Instructions to Applicants
DMACC is an Affirmative Action/Equal Employment Opportunity employer. Individuals with disabilities desiring a reasonable accommodation in the application process should notify Human Resources at 515-964-6301 or by email jobs@dmacc.edu.
THIS VACANCY REQUIRES: 1) A complete DMACC Employment Application in English (personal information, educational history, employment history, and supplemental questions). Incomplete applications and commenting "See Resume" will not be accepted.
The application form will be used to screen applicants for required qualifications and for salary placement of finalist(s). Please include all relevant work experience. 2) Attachment of transcripts to your electronic application (if required). Transcripts must include the applicant's name and degrees conferred. Scanned copies are acceptable.
Must be legally eligible to work in the United States without employer sponsorship.
Quick Link for Postings
https://jobs.dmacc.edu/postings/15043