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Divisional Assistant Jobs (NOW HIRING)

Salvation Army

Divisional Controller

San Francisco, CA · On-site

$120K - $140K/yr

... operations. * Assist Divisional Finance Director (DFD) in the preparation of budgets, reviews ... budget proposals, and prepares necessary supporting documents and justification. To include ...

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Divisional Assistant information

What is the difference between Divisional Assistant vs Office Administrator?

AspectDivisional AssistantOffice Administrator
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma; administrative or office management certifications beneficial
Work EnvironmentTypically within a specific division or department, supporting team operationsGeneral office setting, overseeing overall administrative functions
Employer & Industry UsageCommon in corporate, government, and large organizations with multiple divisionsWidespread across industries, managing office workflows and staff

The Divisional Assistant primarily supports a specific division or department, focusing on specialized tasks within that area. In contrast, the Office Administrator manages broader administrative functions across the entire office. Both roles require strong organizational skills and administrative experience, but their scope and focus differ based on organizational structure.

What are Divisional Assistants?

Divisional Assistants are administrative professionals who provide support to a specific department or division within an organization. Their responsibilities typically include managing schedules, coordinating meetings, handling communication, maintaining records, and assisting with various projects. Divisional Assistants help ensure the smooth day-to-day operation of their division by addressing administrative tasks and facilitating communication among team members. They often act as a liaison between department staff and upper management. This role requires strong organizational, communication, and multitasking skills.

What are the key skills and qualifications needed to thrive as a Divisional Assistant, and why are they important?

To thrive as a Divisional Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, often supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes enterprise resource planning (ERP) systems is typically required. Excellent communication, discretion, and time management are key soft skills that help in coordinating with multiple stakeholders and handling sensitive information. These abilities ensure efficient division operations, support for leadership, and effective workflow management.

What is the highest paid assistant job?

The highest paid assistant roles are often executive assistants or personal assistants to top executives, with salaries reaching six figures in some cases. These positions typically require advanced organizational skills, experience, and sometimes specialized knowledge or certifications. Compensation varies based on industry, location, and level of responsibility.

What is a divisional assistant?

A divisional assistant is a support professional who provides administrative and clerical assistance within a specific division or department of an organization. Their responsibilities often include managing schedules, handling correspondence, preparing reports, and coordinating communication between team members. Strong organizational skills and proficiency with office software are typically required for this role.

What is the highest paid administrative assistant?

The highest paid administrative assistants typically work in specialized industries such as finance, law, or executive support, and can earn salaries exceeding $70,000 annually. Factors influencing pay include experience, location, certifications, and the complexity of the role, with executive assistants often earning the most among administrative support positions.

Is EA higher than office manager?

An Executive Assistant (EA) typically holds a higher-level administrative role supporting senior executives, often with more strategic responsibilities, than an Office Manager, who manages daily office operations. The hierarchy depends on the organization, but EAs generally have more specialized skills and may earn higher salaries in corporate settings. However, in some companies, the Office Manager may have broader operational authority.

How does a Divisional Assistant typically support cross-departmental projects within an organization?

Divisional Assistants often play a vital role in facilitating communication and coordination between various departments during cross-departmental projects. They may organize meetings, track project deadlines, prepare reports, and ensure that all stakeholders are informed about project progress. This collaborative aspect of the role helps streamline workflows and fosters a cohesive team environment. As a Divisional Assistant, you'll need strong organizational and interpersonal skills to effectively manage these interactions and support successful project outcomes.
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Divisional Assistant jobs near you
Infographic showing various Divisional Assistant job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 77% Full Time, 21% Part Time, and 1% Temporary. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution.
Assistant General Manager - 5 Gallon Division

Assistant General Manager - 5 Gallon Division

Menehune Water Company Inc

Aiea, HI • On-site

$50K - $60K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 15 days ago

Job description

Position Summary:

The 5-Gallon Division Assistant Manager is directly responsible for initiating and coordinating daily operational and administrative functions of the 5-gallon division as directed by the 5-gallon division manager. This role ensures compliance with all DOT regulations and supports all assigned operational, production, and personnel management functions within the division.

Minimum Job Requirements:

  • Hawaii Driver’s License

  • Forklift Certification

  • High school diploma or equivalent

  • 3–5 years of warehouse experience

Qualifications:

  • Working knowledge of 5-gallon bottling equipment and systems

  • Strong leadership and communication skills

  • Ability to consistently lift up to 75 pounds and perform physical labor

  • Proficiency in basic math, reading, writing, and problem-solving

  • Ability to operate forklifts, pallet jacks, and warehouse equipment

  • Strong organizational and record-keeping skills

  • Ability to work independently and under pressure



Key Responsibilities:

  • Oversee Production, Cooler, Warehouse, and Maintenance Departments as directed

  • Assist in developing standard operating procedures, performance standards, and recordkeeping systems

  • Develop and maintain spreadsheets for inventory control and reconciliation

  • Collaborate with departments to maintain high operational standards

  • Monitor container movement and truck loading operations

  • Perform physical duties including lifting and operating warehouse equipment

  • Maintain strong communication and leadership with staff

  • Complete operational documentation and reporting requirements

  • Assist in onboarding, training, hiring, and personnel management

  • Support maintenance and operation of bottling and water processing equipment

  • Maintain production, maintenance, and volume records

  • Schedule microbiological finished product testing

  • Assist in managing production department policies and initiatives

  • Organize warehouse layout for efficiency and workflow optimization

  • Monitor inventory levels, outgoing product volume, and staffing needs

  • Ensure safe and efficient use of equipment and materials

  • Maintain compliance with company policies and operational standards

  • Establish procedures to improve operational efficiency

  • Evaluate employee performance and ensure compliance with standards

  • Ensure Division Logistics compliance

  • Track and audit employee monthly free gallon allocations to support loss prevention efforts

  • Perform other related duties as assigned

Other Duties and Special Considerations:

  • In the absence of the 5-Gallon Division Manager, assumes responsibility for daily division operations

Mental, Physical and Communication Demands:

  • Regular, reliable, and punctual attendance

  • Ability to follow safety procedures and work collaboratively

  • Ability to understand and execute verbal and written instructions

  • Physical requirements include standing, walking, bending, and lifting (up to 75 lbs)

  • Strong interpersonal and communication skills

  • Ability to work under deadlines and minimal supervision

Special Qualifications:

  • Environmental, Health, and Safety knowledge

  • Strong interpersonal and organizational skills

  • Ability to handle confidential information

  • Ability to manage multiple priorities under tight deadline



Work Schedule:

  • Full-time (6:00am to 2:30pm)

  • Monday–Friday

  • Overtime and occasional weekend work may be required

Benefits:

  • 401(k) with company matching

  • Medical, dental (partial), vision, and drug insurance.

  • Paid sick leave and vacation leave

  • Employee discounts on Menehune Water products


Working Schedule & Conditions, Equipment Used, and Additional Comments:

Work hours may range from 5:00 AM to 8:00 PM, Monday through Friday, depending on the assigned shift. Overtime, evening, or weekend work may be required with little or no notice.

Work is performed in warehouse conditions using equipment such as forklifts, pallet jacks, MWC Bay Trucks, tractors, and flatbeds.

Equal Employment Opportunity & ADA Statement:

Menehune Water Company is an equal opportunity employer and complies with all applicable federal and Hawaii state laws. We celebrate diversity and are committed to creating an inclusive environment for all employees.

We provide reasonable accommodations in accordance with the Americans with Disabilities Act (ADA). If you require an accommodation, please contact Human Resources.