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Divisional Assistant Jobs (NOW HIRING)

W3Global Inc.

Assistant Superintendent

Las Vegas, NV

$50K - $75K/yr

Commercial Roofing Service Division - Assistant Superintendent Position Summary The Commercial Roofing Service Division Assistant Superintendent oversees and coordinates the daily operations of ...

Covenant Logistics

Divisional Controller

Chattanooga, TN · On-site

$92K - $153K/yr

Work with Executive Management on projects. * Assist with the close process for other divisions as assigned. * Assist with complex entries across the organization as assigned. * Supervise assigned ...

Covenant Logistics

Divisional Controller

Chattanooga, TN · On-site

$92K - $153K/yr

Work with Executive Management on projects. * Assist with the close process for other divisions as assigned. * Assist with complex entries across the organization as assigned. * Supervise assigned ...

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Divisional Assistant information

What is a divisional assistant?

Divisional Assistants are administrative professionals who provide support to a specific department or division within an organization. Their responsibilities typically include managing schedules, coordinating meetings, handling communication, maintaining records, and assisting with various projects. Divisional Assistants help ensure the smooth day-to-day operation of their division by addressing administrative tasks and facilitating communication among team members. They often act as a liaison between department staff and upper management. This role requires strong organizational, communication, and multitasking skills.

How does a divisional assistant typically support cross-departmental projects within an organization?

Divisional Assistants often play a vital role in facilitating communication and coordination between various departments during cross-departmental projects. They may organize meetings, track project deadlines, prepare reports, and ensure that all stakeholders are informed about project progress. This collaborative aspect of the role helps streamline workflows and fosters a cohesive team environment. As a Divisional Assistant, you'll need strong organizational and interpersonal skills to effectively manage these interactions and support successful project outcomes.

What are the key skills and qualifications needed to thrive as a divisional assistant, and why are they important?

To thrive as a Divisional Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, often supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes enterprise resource planning (ERP) systems is typically required. Excellent communication, discretion, and time management are key soft skills that help in coordinating with multiple stakeholders and handling sensitive information. These abilities ensure efficient division operations, support for leadership, and effective workflow management.

What is the difference between Divisional Assistant vs Office Administrator?

AspectDivisional AssistantOffice Administrator
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma; administrative or office management certifications beneficial
Work EnvironmentTypically within a specific division or department, supporting team operationsGeneral office setting, overseeing overall administrative functions
Employer & Industry UsageCommon in corporate, government, and large organizations with multiple divisionsWidespread across industries, managing office workflows and staff

The Divisional Assistant primarily supports a specific division or department, focusing on specialized tasks within that area. In contrast, the Office Administrator manages broader administrative functions across the entire office. Both roles require strong organizational skills and administrative experience, but their scope and focus differ based on organizational structure.

What cities are hiring for Divisional Assistant jobs?

Cities with the most Divisional Assistant job openings:

What states have the most Divisional Assistant jobs?

States with the most job openings for Divisional Assistant jobs include:

What job categories do people searching Divisional Assistant jobs look for?

The top searched job categories for Divisional Assistant jobs are:

Divisional Assistant jobs near you
Infographic showing various Divisional Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Long Term Sub Divison Assistant

Township High School District 214

Arlington Heights, IL • On-site

$21/hr

Full-time

Re-posted 2 days ago

Job description

Position Type:
SUBSTITUTE teacher/support staff/Long Term Substitute
Date Posted:
8/5/2026
Location:
John Hersey High School
Date Available:
11/11/2026
Closing Date:
Until filled
Long Term Substitute - Division Assistant
Location: John Hersey High School
Department: Special Education Dept, Division Asst
Anticipated Dates: November 2025 - TBD
Expected hours: 37.5 hours per week, 7:20 am - 3:20 pm, Monday - Friday
Rate of pay: $21.00 per hour
GENERAL RESPONSIBILITIES:
  • Providing support to department needs.
  • Must have a working understanding of varying building needs and priorities as well as communicate with various departments, district partners/vendors in order to best support office needs.
  • Creating and maintaining information relevant to the department.
  • Maintaining records of equipment and files consistent with department and district needs.
  • Supporting programs and special projects as indicated by the department.
  • Relieving the administration center receptionist according to a prepared schedule.

QUALIFICATIONS:
  • Must have a High School Diploma or equivalent.
  • Must have physical ability to lift/move supplies, materials and office equipment up to 40 lbs.
  • Must sit at workstation for extended period of time and/or move frequently from workstation to various other areas of building.
  • Must organize and prioritize workflow.
  • Must be proficient in the use of computers, office practices, procedures, and office equipment.
  • Must project a positive image of the district to students, staff and parents as well as exhibit a positive employee attitude.
  • Must demonstrate appropriate interpersonal skills, and communicate clearly and respectfully with students, staff, parents, visitors, and the general public.
  • Must have awareness of a variety of student needs including physical and social emotional needs.
  • Must have strong organizational, communication, and public relations skills.

APPLICATION PROCEDURE: Apply online
Click on the RED "APPLY" button above to begin an online application.
"We are an equal opportunity employer and value diversity at our district.
We do not discriminate on the basis of race, religion, color, national origin,
gender identity, sexual orientation, age, marital status, veteran status, or disability status."

Apply