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Dispatch Office Assistant Jobs (NOW HIRING)

BH Garage Door

Office Assistant

Franklin Park, IL · On-site

As an Office Assistant at BH Garage Door, you will play a crucial role in ensuring our operations ... You will be responsible for dispatching jobs to our technicians, assisting with invoicing and ...

High Tide Oil Company, Inc

Office Assistant

Moody, AL · On-site

$14.25 - $18.75/hr

... with dispatching as needed - occasional weekends and evenings required * Assist with driver ... Office Hours Monday - Friday 8am - 5pm; occasional weekends and evenings assisting with drivers ...

High Tide Oil Company, Inc

Office Assistant

Moody, AL

$14.25 - $18.75/hr

... with dispatching as needed - occasional weekends and evenings required * Assist with driver ... Office Hours Monday - Friday 8am - 5pm; occasional weekends and evenings assisting with drivers ...

Troiano Waste

Office Assistant

Portland, ME · On-site

$17.25 - $22.50/hr

... Office Assistant ... This position focuses on customer service, dispatching support, and general administrative tasks ...

High Tide Oil Company

Office Assistant

Moody, AL · On-site

$14.25 - $18.75/hr

... with dispatching as needed - occasional weekends and evenings required * Assist with driver ... Office Hours Monday - Friday 8am - 5pm; occasional weekends and evenings assisting with drivers ...

Zions Reo Specialists Inc

Be Seen First

Office Assistant

Coral Springs, FL · On-site

$16 - $21/hr

We are seeking a self-motivated, detail-oriented office assistant with experience in the commercial ... Key Responsibilities * -Dispatch and manage daily work orders to technicians and vendors ...

Zions Reo Specialists Inc

Be Seen First

Office Assistant

Coral Springs, FL · On-site

$16 - $21/hr

We are seeking a self-motivated, detail-oriented office assistant with experience in the commercial ... Key Responsibilities * -Dispatch and manage daily work orders to technicians and vendors ...

High Tide Oil Company, Inc

Office Assistant

Moody, AL · On-site

$14.25 - $18.75/hr

... with dispatching as needed - occasional weekends and evenings required * Assist with driver ... Office Hours Monday - Friday 8am - 5pm; occasional weekends and evenings assisting with drivers ...

Luminous Services LLC

Office Assistant

White Oak, TX · On-site

$13 - $17.25/hr

Office assistant The Office Assistant is the communication hub of the office and plays a key role ... Previous experience in dispatching, scheduling, customer service, office coordination, or service ...

High Tide Oil Company, Inc

Office Assistant

Moody, AL · On-site

$14.25 - $18.75/hr

... with dispatching as needed - occasional weekends and evenings required * Assist with driver ... Office Hours Monday - Friday 8am - 5pm; occasional weekends and evenings assisting with drivers ...

MaidPro Grapevine

Office Assistant

Grapevine, TX · On-site

$15.50 - $20.25/hr

... Office Assistant / Cleaning Professional to join our team. This position combines office support ... scheduling, dispatch, and route coordination Follow up with clients after services to ensure ...

Danny Lawn, LTD

Office assistant

Youngstown, OH · On-site

$12 - $14/hr

Join Our Team as an Office Assistant at Danny Lawn, LTD! Are you a detail-oriented professional ... Scheduling and tracking jobs, maintaining job records, and dispatching information. * Following up ...

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How much do dispatch office assistant jobs pay per hour?

As of Sep 11, 2026, the average hourly pay for dispatch office assistant in the United States is $18.94, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $21.15 per hour, depending on experience, location, and employer.

What is a dispatch office assistant?

Dispatch Office Assistants are administrative professionals who support dispatch operations in organizations such as transportation companies, emergency services, or delivery services. Their main responsibilities include managing communication between drivers or field staff and the central office, scheduling and tracking deliveries or service calls, maintaining records, and handling customer inquiries. They play a key role in ensuring that operations run smoothly and efficiently by coordinating logistics and providing administrative support to dispatchers and other team members.

What are the key skills and qualifications needed to thrive as a dispatch office assistant?

To thrive as a Dispatch Office Assistant, you need excellent organizational skills, attention to detail, and proficiency in standard office procedures, often supported by a high school diploma or equivalent. Familiarity with dispatch software, multi-line phone systems, and Microsoft Office Suite is commonly required. Strong communication, multitasking, and problem-solving abilities help you excel in fast-paced environments. These skills ensure efficient coordination, timely communication, and smooth operations within dispatch and administrative teams.

What are some common challenges faced by dispatch office assistants and how can they be managed effectively?

Dispatch Office Assistants often encounter challenges such as managing multiple tasks simultaneously, handling urgent requests, and ensuring clear communication between dispatchers, drivers, and clients. Staying organized with digital tools, maintaining up-to-date records, and proactively prioritizing tasks can help manage these demands. Regular communication with the team and seeking clarification when needed are also key strategies to navigate the fast-paced environment successfully.

What is the difference between Dispatch Office Assistant vs Customer Service Representative?

AspectDispatch Office AssistantCustomer Service Representative
Required CredentialsHigh school diploma; some roles may prefer certifications in logistics or office administrationHigh school diploma; customer service training often preferred
Work EnvironmentOffice setting, often in logistics, transportation, or delivery companiesOffice or call center environment, in various industries
Employer & Industry UsageCommon in transportation, logistics, and delivery servicesWidespread across retail, telecom, banking, and service sectors

The Dispatch Office Assistant primarily manages scheduling, communication with drivers, and logistical coordination within transportation or delivery companies. In contrast, a Customer Service Representative focuses on assisting customers, handling inquiries, and resolving issues across various industries. While both roles require strong communication skills and office experience, their core responsibilities and industry focus differ.

How much does a dispatch office assistant make?

The average salary for a dispatch office assistant ranges from $30,000 to $45,000 per year, depending on experience, location, and the industry. Entry-level positions may start lower, while experienced assistants or those with specialized skills can earn higher wages. Some roles also offer benefits such as health insurance and paid time off.

Is it hard to get hired as a dispatch office assistant?

Getting hired as a dispatch office assistant typically requires good organizational skills, communication abilities, and familiarity with dispatch or scheduling software. Entry-level positions are often available, but some employers may prefer candidates with previous experience or relevant certifications. The hiring process can vary depending on the company and location, but overall, it is generally accessible for qualified applicants.

What cities are hiring for Dispatch Office Assistant jobs?

Cities with the most Dispatch Office Assistant job openings:

What states have the most Dispatch Office Assistant jobs?

States with the most job openings for Dispatch Office Assistant jobs include:

What are popular job titles related to Dispatch Office Assistant jobs?

For Dispatch Office Assistant jobs, the most frequently searched job titles are:

Dispatch Office Assistant jobs near you

Transportation Dispatch Office Professional

Lafayette, IN • On-site

Lafayette School Corporation
Education • 1 - 5K employees
Learn more about Lafayette School Corporationexternal

$16.83 - $17.33/hr

Contractor

Medical, Dental, Vision, Retirement, PTO

Posted 15 days ago

Lafayette School Corporation rating

4.4

Company rating: 4.4 out of 10

Based on 9 frontline employees who took The Breakroom Quiz

Job description

Position Type:
Transportation/Dispatch Specialist
Date Posted:
8/27/2026
Location:
LSC Transportation Center
Lafayette School Corporation
Transportation Dispatch Assistant
Location: Lafayette School Corporation Transportation Department
Reports To: Director of Transportation
Work Schedule: 12-Month Position or 10-Month Position depending on the availability of the candidate
Work Hours: 6:30 a.m. 3:00 p.m.
Starting Pay: $16.83 $17.33 per hour, based on applicable experience and placement
Benefits: Eligible employees receive a comprehensive LSC benefits package that includes:
  • PERF retirement
  • Health insurance
  • Dental insurance
  • Vision insurance
  • Paid time off, in accordance with applicable LSC Office Professional benefit provisions

Position Summary
Lafayette School Corporation is seeking a dependable, organized, and service-oriented Transportation Dispatch Assistant to support the daily operations of the Transportation Department. The primary responsibility of this position is to serve as a central communication and dispatch resource for bus drivers, bus aides, schools, families, transportation staff, and district administrators. The Dispatch Assistant may also be required to sub drive on occasion.
The Transportation Dispatch Assistant plays an important role in maintaining safe, efficient, and reliable student transportation by monitoring daily operations, responding to changing transportation needs, communicating timely information, maintaining accurate records, and providing administrative support to the Transportation Department.
The existing transportation position description emphasizes accurate recordkeeping, communication, reports, correspondence, transportation calls, emergency substitute coordination, accident documentation, vehicle records, and support for extracurricular transportation.
Essential Responsibilities
The Transportation Dispatch Assistant will:
  • Serve as a primary point of communication between the Transportation Department, bus drivers, bus aides, schools, parents/guardians, and district personnel.
  • Monitor daily bus operations and communicate route delays, mechanical problems, student concerns, emergencies, and other operational issues to appropriate personnel.
  • Receive and respond to transportation radio, telephone, electronic, and other communications in a professional and timely manner.
  • Relay information between drivers and schools or families when transportation-related communication is necessary.
  • Assist with securing substitute drivers and bus aides when regular employees are absent or emergency coverage is required.
  • Maintain current information regarding driver, aide, bus, route, and substitute availability.
  • Assist transportation leadership with adjustments necessitated by employee absences, vehicle breakdowns, weather, traffic conditions, accidents, or other unexpected circumstances.
  • Contact appropriate emergency, maintenance, towing, administrative, or other support personnel when needed.
  • Maintain accurate daily dispatch logs and transportation records.
  • Assist with documentation related to accidents, incidents, driver reports, vehicle repairs, fuel usage, and transportation operations.
  • Provide administrative support, including preparing correspondence, maintaining files, entering data, compiling reports, and responding to telephone and electronic inquiries.
  • Assist with vehicle assignments and scheduling for field trips, extracurricular activities, and other district transportation needs as assigned.
  • Maintain confidentiality of student, employee, and district information.
  • Provide courteous and responsive customer service when working with employees, schools, families, and community members.
  • Communicate urgent or significant transportation concerns promptly to the Director of Transportation or other appropriate administrator.
  • Work collaboratively with transportation office staff, drivers, bus aides, mechanics, school personnel, and district administration.
  • Perform other duties as assigned by the Director of Transportation.

Qualifications
Required:
  • High school diploma or equivalent.
  • Commercial Drivers License, class B with Passenger, School Bus & Air Brake endorsements. *If you do not have a CDL we would expect you to obtain one within 6 months from the start of your employment*
  • Strong oral and written communication skills.
  • Ability to communicate calmly, clearly, and professionally in a fast-paced environment.
  • Strong organizational, recordkeeping, data-entry, and general office skills.
  • Ability to prioritize multiple responsibilities and respond effectively to changing circumstances.
  • Ability to use computers, telephone systems, two-way radio/dispatch communications, email, and standard office applications.
  • Ability to maintain confidentiality and exercise sound judgment when handling student, employee, and operational information.
  • Dependable attendance and punctuality.

Preferred:
  • Previous experience in transportation, dispatch, school operations, customer service, logistics, or an office-professional position.
  • Familiarity with K 12 student transportation operations.
  • Experience with transportation routing, student information, scheduling, or dispatch software.

The existing position description identifies communication, prioritization, report preparation, typing, filing, recordkeeping, and operation of office and transportation communication equipment as important skills for the position.
Application Process
Interested candidates should complete an online application through the Lafayette School Corporation employment application system. Applications will be reviewed until the position is filled.
Questions should be directed to Jennifer Wright, Director of Transportation jnwright@lsc.k12.in.us
Lafayette School Corporation is an Equal Opportunity Employer.

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