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Dispatch Office Assistant Jobs (NOW HIRING)

Gator Transport Group

Dispatch Office Assistant

Largo, FL · On-site

$800/wk

Dispatcher Assistant Location: Largo, Florida Department: Dispatch Reports to: Operations Manager ... Proficient in Microsoft Office Suite (Word, Excel, Outlook) * Strong organizational, communication ...

Gator Transport Group

Dispatch Office Assistant

Largo, FL

$14.50 - $19/hr

Dispatcher Assistant Location: Largo, Florida Department: Dispatch Reports to: Operations Manager ... Proficient in Microsoft Office Suite (Word, Excel, Outlook) * Strong organizational, communication ...

Gator Transport Group

Dispatch Office Assistant

Largo, FL · On-site

$800/wk

Dispatcher Assistant Location: Largo, Florida Department: Dispatch Reports to: Operations Manager ... Proficient in Microsoft Office Suite (Word, Excel, Outlook) * Strong organizational, communication ...

360 Heating and Cooling

Be Seen First

Dispatcher/Office Assistant

Cleveland, OH · On-site

$12 - $30/hr

Key Responsibilities · Schedule and dispatch HVAC and plumbing technicians · Manage daily service ... Assist with office coordination and administrative tasks Requirements · Dispatching or ...

High Tide Oil Company, Inc

Office Assistant

Moody, AL · On-site

$14.25 - $18.75/hr

... with dispatching as needed - occasional weekends and evenings required * Assist with driver ... Office Hours Monday - Friday 8am - 5pm; occasional weekends and evenings assisting with drivers ...

High Tide Oil Company, Inc

Office Assistant

Moody, AL

$14.25 - $18.75/hr

... with dispatching as needed - occasional weekends and evenings required * Assist with driver ... Office Hours Monday - Friday 8am - 5pm; occasional weekends and evenings assisting with drivers ...

High Tide Oil Company

Office Assistant

Moody, AL · On-site

$14.25 - $18.75/hr

... with dispatching as needed - occasional weekends and evenings required * Assist with driver ... Office Hours Monday - Friday 8am - 5pm; occasional weekends and evenings assisting with drivers ...

High Tide Oil Company, Inc

Office Assistant

Moody, AL · On-site

$14.25 - $18.75/hr

... with dispatching as needed - occasional weekends and evenings required * Assist with driver ... Office Hours Monday - Friday 8am - 5pm; occasional weekends and evenings assisting with drivers ...

High Tide Oil Company, Inc

Office Assistant

Moody, AL · On-site

$14.25 - $18.75/hr

... with dispatching as needed - occasional weekends and evenings required * Assist with driver ... Office Hours Monday - Friday 8am - 5pm; occasional weekends and evenings assisting with drivers ...

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How much do dispatch office assistant jobs pay per hour?

As of Jun 30, 2026, the average hourly pay for dispatch office assistant in the United States is $18.94, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $21.15 per hour, depending on experience, location, and employer.

What are Dispatch Office Assistants?

Dispatch Office Assistants are administrative professionals who support dispatch operations in organizations such as transportation companies, emergency services, or delivery services. Their main responsibilities include managing communication between drivers or field staff and the central office, scheduling and tracking deliveries or service calls, maintaining records, and handling customer inquiries. They play a key role in ensuring that operations run smoothly and efficiently by coordinating logistics and providing administrative support to dispatchers and other team members.

What job makes $10,000 a month without a degree?

A Dispatch Office Assistant typically does not earn $10,000 a month without specialized experience or additional responsibilities. High earnings in such roles are uncommon; most dispatch positions pay between $3,000 and $6,000 monthly. Achieving higher income often requires advanced skills, certifications, or managerial responsibilities in logistics or transportation industries.

What are some common challenges faced by Dispatch Office Assistants and how can they be managed effectively?

Dispatch Office Assistants often encounter challenges such as managing multiple tasks simultaneously, handling urgent requests, and ensuring clear communication between dispatchers, drivers, and clients. Staying organized with digital tools, maintaining up-to-date records, and proactively prioritizing tasks can help manage these demands. Regular communication with the team and seeking clarification when needed are also key strategies to navigate the fast-paced environment successfully.

How much is an office assistant's salary?

The salary for a dispatch office assistant typically ranges from $30,000 to $45,000 per year, depending on experience, location, and the size of the organization. Entry-level positions may start lower, while experienced assistants or those in high-demand areas can earn more. Benefits and work hours can also influence overall compensation.

What is the role of a dispatch assistant?

A dispatch office assistant supports the coordination and scheduling of transportation or delivery services by managing communication between drivers, clients, and supervisors. They often use dispatch software, maintain records, and ensure timely and accurate dispatching of vehicles or personnel. Strong organizational skills and attention to detail are essential for this role.

Is it hard to get hired as a Dispatcher?

Getting hired as a Dispatch Office Assistant typically depends on relevant skills such as organization, communication, and familiarity with dispatch software. Entry-level positions may be easier to obtain, but some roles require prior experience or certifications, making competition vary based on the job market and employer requirements.

What are the key skills and qualifications needed to thrive as a Dispatch Office Assistant, and why are they important?

To thrive as a Dispatch Office Assistant, you need excellent organizational skills, attention to detail, and proficiency in standard office procedures, often supported by a high school diploma or equivalent. Familiarity with dispatch software, multi-line phone systems, and Microsoft Office Suite is commonly required. Strong communication, multitasking, and problem-solving abilities help you excel in fast-paced environments. These skills ensure efficient coordination, timely communication, and smooth operations within dispatch and administrative teams.

What is the difference between Dispatch Office Assistant vs Customer Service Representative?

AspectDispatch Office AssistantCustomer Service Representative
Required CredentialsHigh school diploma; some roles may prefer certifications in logistics or office administrationHigh school diploma; customer service training often preferred
Work EnvironmentOffice setting, often in logistics, transportation, or delivery companiesOffice or call center environment, in various industries
Employer & Industry UsageCommon in transportation, logistics, and delivery servicesWidespread across retail, telecom, banking, and service sectors

The Dispatch Office Assistant primarily manages scheduling, communication with drivers, and logistical coordination within transportation or delivery companies. In contrast, a Customer Service Representative focuses on assisting customers, handling inquiries, and resolving issues across various industries. While both roles require strong communication skills and office experience, their core responsibilities and industry focus differ.

What cities are hiring for Dispatch Office Assistant jobs? Cities with the most Dispatch Office Assistant job openings:
What states have the most Dispatch Office Assistant jobs? States with the most job openings for Dispatch Office Assistant jobs include:
Dispatch Office Assistant jobs near you

Dispatch Office Assistant

Gator Transport Group

Largo, FL • On-site

$800/wk

Full-time

Medical, Dental, Vision, Life

Posted 12 days ago

Job description

Dispatcher Assistant

Location: Largo, Florida
Department: Dispatch
Reports to: Operations Manager

Role Overview

The Dispatcher assistant is a critical component of Gator Transport Group's day-to-day operations, acting as the communication hub between customers and drivers. This role demands exceptional attention to detail, forward thinking, and strong organizational skills to ensure optimal customer service and internal efficiency. The ideal candidate thrives in a fast-paced environment and maintains composure under pressure while juggling logistics, compliance, and customer relationships.

What we offer:

Gator Transport Group offers Medical, Vison, Dental, $15,000 Life insurance policy upon hire with the option to elect up to $350,000, Long-term Disability, Short-term disability, Accident Insurance, and Critical Illness Insurance.

Key Responsibilities
  • Promptly answer all dispatch-related calls and texts, including after-hours inquiries

  • Accurately enter all job orders into Towbook and assign drivers accordingly

  • Create and maintain customer accounts in Towbook

  • Verify all loads meet legal/permitted weights and dimensions

  • Maintain clear and timely communication with customers regarding delays or issues

  • Negotiate rates with customers via email, phone, and text

  • Contact customers proactively when trucks are not assigned work for the day

  • Monitor and ensure driver compliance with Hours of Service (HOS) regulations

  • Confirm on-time driver departures and arrivals at job sites and yards

  • Schedule and coordinate permits, escorts, and subhaulers daily

  • Send customer packets to prospects and Maintain follow-up tracking
Qualifications

  • High school diploma or GED (required)

  • Bachelor's or Associate degree in Transportation, Logistics, or related field (preferred)

  • 3-5 years in administrative, customer service in construction or heavy haul industry

  • Working knowledge of Towbook, Samsara, and transportation management software

  • Proficient in Microsoft Office Suite (Word, Excel, Outlook)

  • Strong organizational, communication, and time-management skills

  • Understanding of Florida DOT laws, load weights, and restrictions

Work Schedule & Environment

  • Monday-Friday, 9:00 AM - 6:00 PM

  • Occasional Saturday work from home may be required

  • Physical activity includes sitting, standing, reaching, stooping, kneeling, and lifting Regularly lift up to 10 lbs.

  • On-site office environment

Gator Transport Group

  • Drug-Free Workplace

  • Equal Opportunity Employer

  • E-Verify Participant (Homeland Security)


Job Posted by ApplicantPro