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Dispatch Administrative Assistant Jobs (NOW HIRING)

KeyStaff

$17/hr

Administrative Assistant: Pay - $17.00/hour Monday - Friday 7:30 am - 4:30 pm Location: West Palm ... Scheduling and dispatching experience. * Knowledge of billing and invoicing procedures. * Customer ...

Acme Barricades

Administrative Assistant

Tampa, FL · On-site

$17 - $23/hr

Administrative Assistant FLSA Status: Non-Exempt Reports to: Branch Manager or Department Manager ... Dispatch - Take, coordinate and dispatch orders from customers, prepare tickets, and relay orders ...

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Dispatch Administrative Assistant information

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$11

$21

$31

How much do dispatch administrative assistant jobs pay per hour?

As of Sep 10, 2026, the average hourly pay for dispatch administrative assistant in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What is the difference between Dispatch Administrative Assistant vs Customer Service Representative?

AspectDispatch Administrative AssistantCustomer Service Representative
Required CredentialsHigh school diploma; some roles may prefer administrative or dispatch experienceHigh school diploma; customer service experience often preferred
Work EnvironmentOffice setting, often in logistics, transportation, or delivery companiesOffice or call center environment, in retail, telecom, or service industries
Employer & Industry UsageLogistics, transportation, delivery servicesRetail, telecom, hospitality, and service sectors
Common Search & Comparison IntentUnderstanding roles in dispatch and administrative supportCustomer interaction and support roles

The Dispatch Administrative Assistant primarily supports logistics and dispatch operations within transportation or delivery companies, focusing on scheduling, communication, and administrative tasks. In contrast, a Customer Service Representative handles client inquiries, resolves issues, and provides support in various industries. While both roles require strong communication skills and administrative abilities, their core functions and work environments differ significantly.

What does a dispatch administrative assistant do?

A dispatch administrative assistant supports the dispatch team by scheduling and coordinating the movement of vehicles, goods, or personnel. They handle phone calls, maintain records, update dispatch software, and ensure timely communication between drivers and clients. Strong organizational skills and familiarity with dispatch tools are essential for this role.

What is the role of a dispatch administrative assistant?

A dispatch administrative assistant supports the dispatch team by scheduling and coordinating the movement of vehicles, goods, or personnel. They handle communication, maintain records, and use dispatch software to ensure efficient operations, often working in fast-paced environments with attention to detail.

What cities are hiring for Dispatch Administrative Assistant jobs?

Cities with the most Dispatch Administrative Assistant job openings:

What states have the most Dispatch Administrative Assistant jobs?

States with the most job openings for Dispatch Administrative Assistant jobs include:

What are popular job titles related to Dispatch Administrative Assistant jobs?

For Dispatch Administrative Assistant jobs, the most frequently searched job titles are:

Infographic showing various Dispatch Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $43,768 per year, or $21 per hour.

Dispatch Administrative Assistant

Dulles, VA • On-site

Interstate Moving Relocation Logistics
Transportation and Warehousing • 201 - 500 employees
Learn more about Interstate Moving Relocation Logisticsexternal

$19/hr

Full-time

Posted 27 days ago

Key responsibilities

  • Prepares daily paperwork for the Local Service Center and reviews paperwork for completeness and accuracy.

  • Sets up deliveries, dispatch schedules, and splits driver papers for origin or destination.

  • Handles communication with customers, drivers, and other staff via telephone and email, and manages weight and payment collection processes.

Job description

SUMMARY 
The Local Dispatch Administrative Assistant works directly with the Terminal Manager. This position must be able to handle a multitude of functions in a fast paced environment. This position works under general supervision.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

  • Prepares daily paperwork for the Local Service Center.
  • Changes all e-mails that affect the Local Service Centers, forwards e-mails to Springfield and/or Dulles if they pertain to them.
  • Set up deliveries for all types of shipments.
  • Clears inbound storage shipments, military – JPPSOWA Ft Belvoir and COD, GSA, and NAT ACT with MMOV.
  • Assures that proper procedures are followed to collect payments from customers.
  • Set up dispatch schedules for the following 3-4 days.
  • Split driver’s papers for origin or destination.
  • Be able to look up directions for drivers.
  • Scans local paperwork in IVUE
  • Handles telephone calls from customers, packers, drivers, and crew.
  • Review paperwork – checks for completion of all paperwork turned into dispatch.
  • Weighs trucks – IVL and foreign carriers, collects money for service supplied.
  • Completes daily dispatch sheets – records job times, crew etc into IM IS.
  • Reviews surveys for weight changes, changes if needed in the systems, notifies carrier if needed.
  • Must have excellent organizational and multi-tasking skills.
  • Assures that the paperwork is accurate.

SUPERVISORY RESPONSIBILITIES
None

 

QUALIFICATIONS 
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum requirement in Microsoft Word, Excel and PowerPoint of Intermediate Level.  Minimum keyboard skill level of 40 wpm.

EDUCATION and/or EXPERIENCE 
High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS 
Ability to read and comprehend simple instructions, short correspondence, and memos.  Ability to write simple correspondence.  Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

MATHEMATICAL SKILLS 
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY 
Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.  Ability to deal with problems involving a few concrete variables in standardized situations.

PHYSICAL DEMANDS  
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear.   The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision, color vision, and peripheral vision. 

 

WORK ENVIRONMENT  
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to risk of electrical shock.  The noise level in the work environment is usually moderate.


EOE, including disability/vets


Monday - Friday 8:00 AM - 5:00 PM