Examples include invoice processing and coding, new vendor setup, utility switchovers and meter ... as directed. * Assist with on-the-ground event-day logistics and vendor coordination as needed.
Examples include invoice processing and coding, new vendor setup, utility switchovers and meter ... as directed. * Assist with on-the-ground event-day logistics and vendor coordination as needed.
Facilities & Campus Community Support Assistant
Boston, MA · On-site
$23/hr
Provides impeccable customer service, directing visitor and phone inquiries and assisting community ... INVOICE AND VENDOR PROCESSING * Processes departmental invoices, including coding them, sending ...
Facilities & Campus Community Support Assistant
Boston, MA · On-site
$23/hr
Provides impeccable customer service, directing visitor and phone inquiries and assisting community ... INVOICE AND VENDOR PROCESSING * Processes departmental invoices, including coding them, sending ...
Examples include invoice processing and coding, new vendor setup, utility switchovers and meter ... as directed. * Assist with on-the-ground event-day logistics and vendor coordination as needed.
Examples include invoice processing and coding, new vendor setup, utility switchovers and meter ... as directed. * Assist with on-the-ground event-day logistics and vendor coordination as needed.
Facilities & Campus Community Support Assistant
Boston, MA · On-site
$23/hr
Provides impeccable customer service, directing visitor and phone inquiries and assisting community ... INVOICE AND VENDOR PROCESSING * Processes departmental invoices, including coding them, sending ...
Facilities & Campus Community Support Assistant
Boston, MA · On-site
$23/hr
Provides impeccable customer service, directing visitor and phone inquiries and assisting community ... INVOICE AND VENDOR PROCESSING * Processes departmental invoices, including coding them, sending ...
Financial Associate I (Financial Associate)
Boston, MA · On-site
$54/hr
Utilize reporting (such as Committed Funds Report, Invoice Holds Report) to support lab members and ... Provide basic guidance on process requirements and direct complex policy questions to appropriate ...
Financial Associate I (Financial Associate)
Boston, MA · On-site
$54/hr
Utilize reporting (such as Committed Funds Report, Invoice Holds Report) to support lab members and ... Provide basic guidance on process requirements and direct complex policy questions to appropriate ...
Utilize reporting (such as Committed Funds Report, Invoice Holds Report) to support lab members and ... Provide basic guidance on process requirements and direct complex policy questions to appropriate ...
Utilize reporting (such as Committed Funds Report, Invoice Holds Report) to support lab members and ... Provide basic guidance on process requirements and direct complex policy questions to appropriate ...
Global Accounts Payable / P2P Manager
Boston, MA · On-site
$71K - $97K/yr
... the Director of Global Shared Services. Key Responsibilities Procure to Pay Operations Management * Manage vendor invoice intake, approval workflows, validation, coding, and processing * Ensure ...
Global Accounts Payable / P2P Manager
Boston, MA · On-site
$71K - $97K/yr
... the Director of Global Shared Services. Key Responsibilities Procure to Pay Operations Management * Manage vendor invoice intake, approval workflows, validation, coding, and processing * Ensure ...
Concierge/ Receptionist
Lexington, MA · On-site
$16.75 - $20.25/hr
... directing services. Services may be directly performed by the company, or third-party service ... Support invoice processing, travel bookings, and expense reports. * Organize on-site events and ...
Quick apply
Concierge/ Receptionist
Lexington, MA · On-site
$16.75 - $20.25/hr
... directing services. Services may be directly performed by the company, or third-party service ... Support invoice processing, travel bookings, and expense reports. * Organize on-site events and ...
Global Accounts Payable / P2P Manager
$71K - $97K/yr
... the Director of Global Shared Services. Key Responsibilities Procure to Pay Operations Management * Manage vendor invoice intake, approval workflows, validation, coding, and processing * Ensure ...
Quick apply
Global Accounts Payable / P2P Manager
$71K - $97K/yr
... the Director of Global Shared Services. Key Responsibilities Procure to Pay Operations Management * Manage vendor invoice intake, approval workflows, validation, coding, and processing * Ensure ...
... the Director of Global Shared Services. Key Responsibilities Procure to Pay Operations Management * Manage vendor invoice intake, approval workflows, validation, coding, and processing * Ensure ...
Quick apply
... the Director of Global Shared Services. Key Responsibilities Procure to Pay Operations Management * Manage vendor invoice intake, approval workflows, validation, coding, and processing * Ensure ...
... the Director of Global Shared Services. Key Responsibilities Procure to Pay Operations Management * Manage vendor invoice intake, approval workflows, validation, coding, and processing * Ensure ...
... the Director of Global Shared Services. Key Responsibilities Procure to Pay Operations Management * Manage vendor invoice intake, approval workflows, validation, coding, and processing * Ensure ...
Global Accounts Payable / P2P Manager
Boston, MA · On-site
$71K - $97K/yr
... the Director of Global Shared Services. Key Responsibilities Procure to Pay Operations Management * Manage vendor invoice intake, approval workflows, validation, coding, and processing * Ensure ...
Global Accounts Payable / P2P Manager
Boston, MA · On-site
$71K - $97K/yr
... the Director of Global Shared Services. Key Responsibilities Procure to Pay Operations Management * Manage vendor invoice intake, approval workflows, validation, coding, and processing * Ensure ...
... the Director of Global Shared Services. Key Responsibilities Procure to Pay Operations Management * Manage vendor invoice intake, approval workflows, validation, coding, and processing * Ensure ...
... the Director of Global Shared Services. Key Responsibilities Procure to Pay Operations Management * Manage vendor invoice intake, approval workflows, validation, coding, and processing * Ensure ...
Global Accounts Payable / P2P Manager
Boston, MA · On-site
$71K - $97K/yr
... the Director of Global Shared Services. Key Responsibilities Procure to Pay Operations Management * Manage vendor invoice intake, approval workflows, validation, coding, and processing * Ensure ...
Global Accounts Payable / P2P Manager
Boston, MA · On-site
$71K - $97K/yr
... the Director of Global Shared Services. Key Responsibilities Procure to Pay Operations Management * Manage vendor invoice intake, approval workflows, validation, coding, and processing * Ensure ...
IP Operations Coordinator
Boston, MA · On-site
$65K - $87K/yr
... director or manager will provide direction on your schedule and any in-office expectations ... Lead training for IP new hires on invoice processing and assist in developing training materials ...
IP Operations Coordinator
Boston, MA · On-site
$65K - $87K/yr
... director or manager will provide direction on your schedule and any in-office expectations ... Lead training for IP new hires on invoice processing and assist in developing training materials ...
IP Operations Coordinator
Boston, MA · On-site
$65K - $87K/yr
... director or manager will provide direction on your schedule and any in-office expectations ... Lead training for IP new hires on invoice processing and assist in developing training materials ...
IP Operations Coordinator
Boston, MA · On-site
$65K - $87K/yr
... director or manager will provide direction on your schedule and any in-office expectations ... Lead training for IP new hires on invoice processing and assist in developing training materials ...
IP Operations Coordinator
Boston, MA · On-site
$65K - $87K/yr
... director or manager will provide direction on your schedule and any in-office expectations ... Lead training for IP new hires on invoice processing and assist in developing training materials ...
IP Operations Coordinator
Boston, MA · On-site
$65K - $87K/yr
... director or manager will provide direction on your schedule and any in-office expectations ... Lead training for IP new hires on invoice processing and assist in developing training materials ...
Project Coordinator
Boston, MA · On-site
Lead the purchase and change orders process along with invoice processing, including verification ... Work with Regional Director to ensure project scope meets Fidelity business requirements. * Create ...
Project Coordinator
Boston, MA · On-site
Lead the purchase and change orders process along with invoice processing, including verification ... Work with Regional Director to ensure project scope meets Fidelity business requirements. * Create ...
Business Office Director
$85K - $95K/yr
In addition, the Business Office Director provides leadership, coaching, and oversight for the ... Oversee accounts payable processes and ensure timely invoice management. Team Leadership * Lead and ...
Business Office Director
$85K - $95K/yr
In addition, the Business Office Director provides leadership, coaching, and oversight for the ... Oversee accounts payable processes and ensure timely invoice management. Team Leadership * Lead and ...
Business Office Director
Woburn, MA · On-site
$85K - $95K/yr
In addition, the Business Office Director provides leadership, coaching, and oversight for the ... Oversee accounts payable processes and ensure timely invoice management. Team Leadership * Lead and ...
Business Office Director
Woburn, MA · On-site
$85K - $95K/yr
In addition, the Business Office Director provides leadership, coaching, and oversight for the ... Oversee accounts payable processes and ensure timely invoice management. Team Leadership * Lead and ...
Director Invoice Processing information
What are some of the main challenges faced by a director of invoice processing, and how can they be addressed?
Directors of Invoice Processing often face challenges such as managing high transaction volumes, ensuring accuracy in invoice validation, and streamlining workflows for efficiency. To overcome these, it is important to implement robust automation tools, maintain clear process documentation, and foster strong communication within the team and with other departments like procurement and accounts payable. Regular training and performance reviews also help in maintaining compliance and minimizing errors, contributing to smoother operations.
What does a director of invoice processing do?
A Director of Invoice Processing oversees the entire lifecycle of invoice management within an organization. They are responsible for ensuring invoices are accurately received, processed, approved, and paid in a timely manner. This role involves managing teams, implementing process improvements, ensuring compliance with company policies, and collaborating with vendors and internal departments. The director also analyzes data to optimize efficiency and reduce errors, while maintaining strong internal controls. Their work is essential to maintaining healthy cash flow and good relationships with suppliers.
What is the difference between Director Invoice Processing vs Invoice Manager?
| Aspect | Director Invoice Processing | Invoice Manager |
|---|---|---|
| Credentials | Bachelor's degree, experience in finance or accounting, leadership skills | Bachelor's degree, experience in accounts payable or finance |
| Work Environment | Senior leadership, strategic planning, overseeing teams | Operational focus, managing invoice processing teams |
| Employer & Industry Usage | Large corporations, finance departments | Finance or accounting departments across industries |
| Search & Comparison Intent | Understanding leadership roles in invoice processing | Managing invoice operations and team performance |
The main difference is that the Director Invoice Processing holds a senior leadership role responsible for strategic oversight, while the Invoice Manager focuses on day-to-day operations and team management within invoice processing.
What are the key skills and qualifications needed to thrive as a director of invoice processing, and why are they important?
To excel as a Director Invoice Processing, you need deep expertise in accounts payable, financial management, and process optimization, typically backed by a finance or accounting degree and significant management experience. Familiarity with ERP systems (like SAP or Oracle), invoice automation tools, and compliance standards is crucial. Strong leadership, attention to detail, and effective communication skills help drive team performance and stakeholder collaboration. These capabilities ensure accuracy, efficiency, and regulatory compliance in high-volume invoice environments.
What are the most commonly searched types of Invoice Processing jobs in Massachusetts? The most popular types of Invoice Processing jobs in Massachusetts are:
What are popular job titles related to Director Invoice Processing jobs in Massachusetts? For Director Invoice Processing jobs in Massachusetts, the most frequently searched job titles are:
What job categories do people searching Director Invoice Processing jobs in Massachusetts look for? The top searched job categories for Director Invoice Processing jobs in Massachusetts are:
What cities in Massachusetts are hiring for Director Invoice Processing jobs? Cities in Massachusetts with the most Director Invoice Processing job openings:
Full-time
Posted 10 days ago
Job description
Overall Position Objectives:
The chief responsibility of the Property and Communications Coordinator is to provide administrative, operational, and communication support for The Street, working closely with and supporting the General Manager, Operations Manager, and Marketing Manager. Often a first point of contact, this role serves as the front line in creating a best-in-class experience for customers, tenants, vendors, contractors, and community partners. This position will have the opportunity to utilize passion and creativity while working hand-in-hand with best-in-class retailers.
Position Responsibilities:
Office Management:
Vendor & Contract Administration:
Communication Support:
Tenant Relations:
Requirements
The expected salary range for this position is $26-$28 an hour. Actual compensation will be based on factors such as skills, qualifications, experience, and location. This role is also eligible to participate in our annual bonus program.
Benefits
About WS Development
Massachusetts-based WS Development is a mixed-use developer with a singular mission: creating places people want to be. With an approach that values art, science, innovation and, above all else, people, WS strives to engage each community it serves with best-in-class installations and activations. Established in 1990, WS is a vertically integrated company that conceptualizes, owns, operates and leases more than 100 properties that range from cutting-edge urban spaces to lifestyle and community centers. With over 20 million square feet of existing space and an additional five million square feet under development, it is one of the largest privately-owned development firms in the country.
WS is where great ideas and great people come together to design, build, and operate some of the best loved real estate projects in the country. We live at the intersection of entrepreneurship and establishment. We have the infrastructure of decades supporting a culture of free-thinking excellence.
We expect every WS employee to feel welcomed and valued irrespective of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, veteran status, marital status, parental status, cultural background, and life experiences. Or for any other reason.
The chief responsibility of the Property and Communications Coordinator is to provide administrative, operational, and communication support for The Street, working closely with and supporting the General Manager, Operations Manager, and Marketing Manager. Often a first point of contact, this role serves as the front line in creating a best-in-class experience for customers, tenants, vendors, contractors, and community partners. This position will have the opportunity to utilize passion and creativity while working hand-in-hand with best-in-class retailers.
Position Responsibilities:
Office Management:
- Provide general office duties including mail distribution, screening and routing of telephone calls, responding to general inbox email inquiries and receiving guests
- Develop office procedures/processes and establish and maintain all necessary records, files and reports as required for day-to-day property management, including, but not limited to, calendars, meeting agendas, and tenant, vendor and contractor files.
- Conduct various accounting functions at the property level. Examples include invoice processing and coding, new vendor setup, utility switchovers and meter readings/bill-back processing.
- Implement and maintain information for corporate databases including, but not limited to, contracts, insurance documents and contact lists.
- Ensure office space, office storage spaces, and equipment is properly maintained including office supply inventory and property-owned event supplies.
- Track and process donation and sponsorship requests in coordination with the General Manager and Marketing Manager, maintaining an up-to-date log of totals.
- Maintain emergency contact/alert systems (e.g., OnSolve) with current tenant contact information.
- Serve as first-in-line GL coding contact for Operations, Utility, and Marketing invoices.
- Support monthly accruals input and utility meter reading/bill-back processing (see Office Management above for related invoice duties).
Vendor & Contract Administration:
- Manage vendor onboarding, including certificate of insurance (COI) collection and vetting, W-9 collection, vendor setup in Accounting Hub, and collection of pricing and invoices.
- Draft vendor contracts and route for approval per established thresholds.
- Maintain the master vendor contract and COI tracking workbook across operations and marketing vendors; monitor certificate expirations and follow up directly with vendors on renewals to avoid lapses in coverage.
- Support vendor RFP cycles for contract renewals: draft RFPs, compile and compare bids, and support pricing negotiation.
- Coordinate day-to-day operations vendor service requests and required inspections and confirm completion of work, including required tenant notifications.
- Coordinate collection of quarterly required tenant maintenance documentation and maintain tracking records.
- Coordinate vendor response to incidents and property damage and communicate incident updates to relevant stakeholders.
Communication Support:
- Coordinate with the Marketing Manager and approved branding vendors on campaigns and property marketing efforts including social media, photography, events and activations.
- Maintain and manage property website and email distribution in collaboration with field marketing, tenant contacts, and branding vendors.
- Maintain Insider loyalty program tenant records, including onboarding, agreement status, and in-store training tracking.
- Monitor and maintain The Street's owned digital channels, including social media comments and online reviews, in coordination with the Marketing Manager.
- Coordinate collateral development, install and removal process, and storage needs for all property print and promotional items.
- Actively participate in brainstorming for property activations, content opportunities and sponsorship opportunities as requested, and support execution of the annual event plan (e.g., seasonal activations, community events).
- Serve as a community ambassador and maintain excellent relationships with local organizations and town officials in collaboration with the GM.
- Provide event support to the Marketing Manager and General Manager for property activations and seasonal events including scheduling, vendor outreach and follow-ups, budget tracking, and status updates as directed.
- Assist with on-the-ground event-day logistics and vendor coordination as needed.
- Must be flexible and available to work occasional evenings and weekends, depending on scheduled events.
Tenant Relations:
- Build an excellent rapport with tenants through frequent, in-person contact, email communication, and attending tenant meetings, as requested.
- Respond to requests for information from tenants and management in a timely fashion; must be able to prioritize these tasks and direct appropriately.
- Maintain and update property tenant manual, ensuring all new businesses receive a copy.
Requirements
- College degree (or equivalent experience) with 3 years of business experience.
- Strong organizational and problem-solving skills.
- Must be able to work independently and meet deadlines.
- Can-do attitude, initiative, humility, and strong work ethic.
- Ability to handle multiple projects simultaneously and an adaptability to change.
- Good oral, written, and interpersonal skills; bilingual language skills a plus; English speaking skills a must.
- Proficiency in computer skills, including Microsoft Office, Word, Excel, Teams, PowerPoint and Outlook.
- Experience with WordPress a plus.
- Experience with AI tools (Claude, ChatGPT) a plus.
- Must have discretion and ability to keep sensitive information strictly confidential.
The expected salary range for this position is $26-$28 an hour. Actual compensation will be based on factors such as skills, qualifications, experience, and location. This role is also eligible to participate in our annual bonus program.
Benefits
About WS Development
Massachusetts-based WS Development is a mixed-use developer with a singular mission: creating places people want to be. With an approach that values art, science, innovation and, above all else, people, WS strives to engage each community it serves with best-in-class installations and activations. Established in 1990, WS is a vertically integrated company that conceptualizes, owns, operates and leases more than 100 properties that range from cutting-edge urban spaces to lifestyle and community centers. With over 20 million square feet of existing space and an additional five million square feet under development, it is one of the largest privately-owned development firms in the country.
WS is where great ideas and great people come together to design, build, and operate some of the best loved real estate projects in the country. We live at the intersection of entrepreneurship and establishment. We have the infrastructure of decades supporting a culture of free-thinking excellence.
We expect every WS employee to feel welcomed and valued irrespective of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, veteran status, marital status, parental status, cultural background, and life experiences. Or for any other reason.
About WS Development
Sourced by ZipRecruiter
Industry
Real estate
Company size
51 - 200 Employees
Headquarters location
Chestnut Hill, MA, US
Year founded
1990