ZipRecruiter

Log In

1

Director Caltech Jobs (NOW HIRING)

Caltech

Administrative Assistant

Pasadena, CA · On-site

$27.50 - $34.15/hr

Caltech is a world-renowned science and engineering institute that marshals some of the world ... and directing guests, and reviewing and routing mail. * Provide administrative assistance to ...

Caltech

Senior Applications Developer

Pasadena, CA · On-site

$120K - $165K/yr

Join us and be a part of the diverse Caltech community. Job Summary The Senior Applications Developer reports to the Information Management Systems and Services (IMSS) Associate Director of Financial ...

Caltech

Caltech is a world-renowned science and engineering institute that marshals some of the world ... Their matrix manager will be the Director of Cosmic Explorer and Head of the LIGO Hanford ...

Caltech

Financial Analyst

Pasadena, CA · On-site

Caltech is a world-renowned science and engineering institute that marshals some of the world ... Determine appropriate payment methods (P-Card, wire, e-Pay, direct deposit, or check) and ...

Treeswift Inc

Director of Finance

New York, NY · On-site

Our team brings deep experience from Penn, Caltech, CMU, Palantir, Stripe, MongoDB, and Oracle, and ... Treeswift is hiring its first Director of Finance, and the timing couldn't be more meaningful. We ...

GPTZero

Head of Marketing, B2C

New York, NY · On-site

$210K - $260K/yr

Our team comes from high-performing engineering cultures, including Meta, Perplexity, AWS, Affirm, and leading AI research labs, including Princeton, Caltech, and Vector Institute. About this role ...

GPTZero

Machine Learning Intern

New York, NY · On-site

... Caltech, and Vector Institute. What we're looking for At GPTZero, we ensure that machine learning ... Faizan Mehdi (Affinity, Director of Demand Generation) Our Perks * Health, dental, and mental ...

next page

Showing results 1-20

All JobsDirector Caltech Jobs

Director Caltech information

What is the difference between Director Caltech vs Research Program Manager Caltech?

AspectDirector CaltechResearch Program Manager Caltech
CredentialsAdvanced degrees (PhD, MS), leadership experienceBachelor’s or Master’s degree, project management certifications
Work EnvironmentStrategic leadership, overseeing departments or divisionsManaging research projects, coordinating teams and resources
Industry UsageAcademic institutions, research organizationsResearch institutions, labs, universities
Common Search IntentLeadership roles, organizational oversightProject coordination, research management

The main difference between a Director Caltech and a Research Program Manager Caltech lies in their scope and responsibilities. Directors typically focus on strategic leadership and organizational oversight, often requiring advanced degrees and extensive experience. Research Program Managers concentrate on managing specific research projects, coordinating teams, and ensuring project goals are met. Both roles are vital within Caltech's research environment but serve different functions within the institution's hierarchy.

More about Director Caltech jobs
What cities are hiring for Director Caltech jobs? Cities with the most Director Caltech job openings:
What are the most commonly searched types of Caltech jobs? The most popular types of Caltech jobs are:
What states have the most Director Caltech jobs? States with the most job openings for Director Caltech jobs include:
What job categories do people searching Director Caltech jobs look for? The top searched job categories for Director Caltech jobs are:
Director Caltech jobs near you
Infographic showing various Director Caltech job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 85% Full Time, 13% Part Time, and 1% Temporary. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.
Administrative Assistant

Administrative Assistant

Caltech

Pasadena, CA • On-site

$27.50 - $34.15/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 10 days ago

Job description

Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.
Job Summary
The Administrative Assistant provides administrative support for personnel in the Office of the General Counsel (OGC). The OGC provides legal advice and counsel to the California Institute of Technology and its affiliated organizations, including the Jet Propulsion Laboratory. The position provides support for a variety of tasks and responsibilities within the department.
This is an Essential Reporting position. An employee designated as essential reporting has essential job skills that are needed for response and recovery and is expected to report to Campus as soon as possible.
Essential Job Duties
  • Manage front desk, including screening and routing phone calls, managing visitors, welcoming and directing guests, and reviewing and routing mail.
  • Provide administrative assistance to multiple attorneys requiring a thorough knowledge of OGC's processes and the Institute's policies and procedures.
  • Manage and be responsible for calendars and scheduling meetings and appointments within an environment that requires constant coordination with other offices and an ability to handle competing priorities.
  • Ability to interact and coordinate professionally and effectively with leadership, faculty, students, all levels of employees, and numerous external contacts.
  • Drafting, editing, and proofing various administrative and/or legal documents and communications, including memoranda and correspondence.
  • Provide support and coverage for other assistants at other OGC offices as needed.
  • Handle and maintain sensitive and confidential information.
  • Coordinate travel, process expense reports, and payment requests.
  • Make and reconcile purchases.
  • Track and maintain publications ordered and received.
  • Track, maintain, and order office supplies.
  • Prepare and edit presentations such as PowerPoint presentations, including graphics as needed.
  • Plan and organize events.
  • Perform data entry.
  • Identify and assist with process improvements.
  • Assist with responses to subpoenas and other legal information requests.
  • Organize and maintain files.
  • Perform additional duties as assigned.
Basic Qualifications
  • Must be a team player who enjoys collaborating with other members of the staff and works well in a small but supportive environment.
  • Three or more years of administrative/clerical experience.
  • Must be able to prioritize and organize tasks, work both independently and in a team environment, and maintain high-quality work product and effectiveness while handling multiple tasks effectively.
  • Outstanding interpersonal skills and effective oral and written communication skills, as well as experience editing and proofing.
  • Proficient computer skills, including Excel, Word, PowerPoint, and Outlook.
  • Experience making travel arrangements and processing travel expense reports.
  • Experience managing multiple and active calendars of executive-level individuals.
  • Strong word processing and proofreading skills.
  • Highly organized with the ability to work independently, manage competing priorities, and accomplish assigned tasks accurately and in a timely manner.
  • Must be capable of working under the pressure of deadlines.
  • Conscientious, detail-oriented, and proactive.
  • Demonstrates good judgment and initiative.
  • Proactively works with minimal direction to accomplish goals.
  • Ability to work independently with minimal supervision.
  • Ability to interact professionally with executive and senior leadership.
Preferred Qualifications
  • Bachelors degree.
  • Three or more years of legal department work experience.
Required Documents
  • Resume.
  • Cover Letter.

Hiring Range
$27.50 - $34.15 per hour
The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.
As one of the largest employers in Pasadena, CA, Caltech is committed to providing comprehensive benefits to eligible employees and their eligible dependents. Our benefits package includes competitive compensation, health, dental, and vision insurance, retirement savings plans, generous paid time off (vacation, holidays, sick time, parental leave, bereavement, etc.), tuition reimbursement, and more. Non-benefit eligible employees will have access to some benefits such as onsite counseling and sick time. Learn more about our benefits and staff perks.
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, or national origin, disability status, protected veteran status, or any other characteristic protected by law.
Caltech is a VEVRAA Federal Contractor.
To read more Equal Employment Opportunity (EEO) go to eeoc_self_print_poster.pdf.
Disability Accommodations
Caltech complies with the Fair Employment and Housing Act (FEHA) and the Americans with Disabilities Act (ADA). We consider reasonable accommodation measures that may be necessary for eligible applicants and employees to perform the essential functions of a position.
If you would like to request an accommodation to complete this application, interview, or otherwise participate in the employee selection process, please contact Caltech Recruiting at employment@caltech.edu.
Additionally, if you do not meet the basic qualifications of a role but believe you can perform the essential functions of the job with reasonable accommodation, please reach out to Caltech Recruiting at employment@caltech.edu.

Apply