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Director Caltech Jobs (NOW HIRING)

Caltech

Finance and Operations Director

Pasadena, CA · On-site

Caltech is a world-renowned science and engineering institute that marshals some of the world ... The Finance and Operations Director provides critical leadership of the essential business and ...

Caltech

Administrative Assistant

Pasadena, CA · On-site

$20 - $28/hr

Caltech is a world-renowned science and engineering institute that marshals some of the world ... and direct email correspondence, respond to general inquiries and questions, maintain detailed ...

Caltech

Campus Custodial Assistant

Pasadena, CA · On-site

$19 - $24/hr

Join us and be a part of the diverse Caltech community. Job Summary Under direct supervision, applies knowledge of cleaning techniques and performs a variety of custodial duties required to maintain ...

Caltech

Inauguration Event Assistant

Pasadena, CA · On-site

$22 - $29/hr

Caltech is a world-renowned science and engineering institute that marshals some of the world ... The position reports to the Director of Events and Special Assistant. The successful candidate will ...

Caltech

Busperson

Pasadena, CA · On-site

$20 - $23/hr

Join us and be a part of the diverse Caltech community. Job Summary * Under direct supervision, the Bus person prepares dining room to service customers, maintains dining room cleanliness and stock ...

Caltech

Administrative Assistant

Pasadena, CA · On-site

$20 - $33/hr

Caltech is a world-renowned science and engineering institute that marshals some of the world ... Under direct supervision, the successful candidate will handle financial and non-financial duties ...

Caltech

Employee Relations Consultant

Pasadena, CA · On-site

As an Employee Relations Consultant at Caltech, you will have the opportunity to make a meaningful impact on one of the world's most innovative academic communities. Reporting to the Director of ...

Caltech

Senior Optical Scientist

Pasadena, CA · On-site

$99K - $136K/yr

Caltech is a world-renowned science and engineering institute that marshals some of the world ... Direct and assist with testing, analysis, and oversight of precision optical metrology instruments ...

Caltech

Event Assistant

Pasadena, CA · On-site

$19 - $23.25/hr

Caltech is a world-renowned science and engineering institute that marshals some of the world ... Under the direction of the KISS Program Manager and Executive Director, the Event Assistant will ...

Caltech

Guest Relations Coordinator

Pasadena, CA · On-site

$19 - $22/hr

Caltech is a world-renowned science and engineering institute that marshals some of the world ... Director, Hotel Operations & Membership, this position will handle, respond to, and service the ...

Caltech

Senior Investment Associate

Pasadena, CA · On-site

$120K - $142K/yr

Enthusiasm for Caltech's dual institutional missions of conducting groundbreaking scientific research and providing a rigorous education to promising STEM students. Preferred Qualifications * Direct ...

Caltech

Laboratory Technician

Pasadena, CA · On-site

$19 - $25.75/hr

... from Caltech and external academic, government, and industrial institutions. Working under the direct supervision of KNI's senior technical staff, the part-time Laboratory Technician will provide ...

Caltech

Server

Pasadena, CA · On-site

$23.25 - $28/hr

Caltech is a world-renowned science and engineering institute that marshals some of the world ... Prepares food bars and/or buffet areas with appropriate food items and supplies as directed.

Caltech

Executive Assistant

Pasadena, CA · On-site

$29 - $39/hr

Join us and be a part of the diverse Caltech community. Job Summary The Executive Assistant provides administrative and operational support to the Director of Undergraduate Admissions and the Office ...

Caltech

$134K - $168K/yr

Caltech is a world-renowned science and engineering institute that marshals some of the world ... Basic Qualifications * BS in Electrical Engineering or equivalent experience. * 7+ years of direct ...

Caltech

KISS Summer Intern

Pasadena, CA · On-site

$22 - $28/hr

Caltech is a world-renowned science and engineering institute that marshals some of the world ... Under the direction of the KISS Executive Director, the summer intern will support three areas of ...

Caltech

HR Records Lead and Senior Data Analyst

Pasadena, CA · On-site

$98K - $125K/yr

Join us and be a part of the diverse Caltech community. Job Summary Reporting to the Director of HR Systems and Services, the HR Records Lead and Senior Data Analyst will oversee data quality ...

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Director Caltech information

What is the difference between Director Caltech vs Research Program Manager Caltech?

AspectDirector CaltechResearch Program Manager Caltech
CredentialsAdvanced degrees (PhD, MS), leadership experienceBachelor’s or Master’s degree, project management certifications
Work EnvironmentStrategic leadership, overseeing departments or divisionsManaging research projects, coordinating teams and resources
Industry UsageAcademic institutions, research organizationsResearch institutions, labs, universities
Common Search IntentLeadership roles, organizational oversightProject coordination, research management

The main difference between a Director Caltech and a Research Program Manager Caltech lies in their scope and responsibilities. Directors typically focus on strategic leadership and organizational oversight, often requiring advanced degrees and extensive experience. Research Program Managers concentrate on managing specific research projects, coordinating teams, and ensuring project goals are met. Both roles are vital within Caltech's research environment but serve different functions within the institution's hierarchy.

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Director Caltech jobs near you
Infographic showing various Director Caltech job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 85% Full Time, 13% Part Time, and 1% Temporary. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.
Finance and Operations Director

Finance and Operations Director

Caltech

Pasadena, CA • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 10 days ago

Job description

Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.
Job Summary
Caltech's Office of Communications and External Relations (OCER) is responsible for amplifying awareness of the Institute's research, people, accomplishments, and impact across print and digital platforms such as Caltech Magazine and caltech.edu, as well as through public lectures and Institute events, including Caltech's annual Commencement exercises. Our team comprises creators such as writers, photographers, videographers, as well as media relations, community and external relations professionals. The Finance and Operations Director provides critical leadership of the essential business and operations functions that underpin this work.
Reporting to the Chief Communications and External Relations Officer (CCERO) as part of OCER's core administrative team, the Finance and Operations Director ensures sound stewardship of departmental resources through management of financial and business operations:
Financial Management:
  • Lead development and management of the annual departmental operating budget (approximately $5.7M+) including expense and revenue forecasting, variance analysis, and performance reporting.
  • Oversee financial accounting and support financial management of auditorium operations in collaboration the with Director of Event Productions.
  • Facilitate monthly and quarterly financial review meetings with OCER directors and Strategy Implementation leadership.
  • Work closely with CCERO to monitor group budgets, salary projections, and vacancy tracking, advising on opportunities to enhance department operations and financial positioning.
  • Act as a technical expert on specific Institute financial systems, including Techmart and Concur/CardQuest; ensure broad departmental understanding and cross-training in critical systems.
  • Oversee timely completion and accuracy of purchasing card expense reports by all department staff.
  • Manage payment of all vendor invoices, honoraria, stipends, and employee reimbursements.
  • Manage long-term financial partnerships and actively seek business development opportunities such as advertisers, sponsors, and partners for Caltech magazine, event programs, and other collateral, securing contracts, negotiating terms, and directing funds received.

Business Operations Management:
  • Oversee external rental of campus facilities and licensed use of trademarked assets for commercial filming and photography, working closely with the Office of General Counsel to negotiate highly confidential contracts and non-disclosure agreements; advise senior leadership on matters of reputational risk and Institute liability.
  • Manage on-site logistical planning and oversight campus-based commercial filming and photography agreements, ensuring clarity on all contractual elements and a seamless hand-off of on-site management to colleagues staffing the event.
  • Manage employee hiring, onboarding, and termination processes, serving as the primary OCER liaison for Human Resources recruiters, working closely with OCER directors to develop job descriptions and promote vacancies.
  • Manages and oversees inventory, servicing, and purchasing of equipment for the department, working closely with the department administrator.
  • Maintain and develop collaborative relationships with the Office of General Counsel, Procurement, Finance, IMSS, Facilities, Human Resources, Academic Divisions, and other partners across campus as needed, ensuring alignment of processes, priorities, and compliance with institutional policies.
  • Continually evaluate business processes and administrative workflows to improve efficiency, service delivery, cost effectiveness, and ensure compliance with Institute policy and auditing requirements.
  • Other duties as assigned.

Basic Qualifications
  • Bachelor's degree in a related field.
  • Minimum 8 years progressive experience in operations, business, or project management, preferably in a higher education setting. Specific experience in or around communications, creative agency, marketing, or event management work desired.
  • Demonstrated experience managing multi-million-dollar operating budgets.
  • Strong understanding of financial and general accounting principles with the ability to research and analyze data.
  • Excellent written and verbal communication skills.
  • Proficiency with Microsoft Office Suite, web-based applications such as Slack and Box, and systems such as Concur, Techmart, UKG, Oracle.
  • Ability to work effectively with a wide variety of people, including faculty, administrators, colleagues across departments, students, internal and external partners, vendors.
  • Ability to work with flexibility, efficiency, and enthusiasm; adept at dealing with ambiguity and a changing work environment.
  • Initiative to seek and propose solutions to problems with high energy and a positive attitude and commitment to continual improvement.
  • Ability to prioritize and know when to seek guidance, as well as to critically assess work processes and systems to identify opportunities for increased productivity and efficacy.

Required Document
  • Resume

Hiring Range
$95,000 - $122,000 Per Year
The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.
As one of the largest employers in Pasadena, CA, Caltech is committed to providing comprehensive benefits to eligible employees and their eligible dependents. Our benefits package includes competitive compensation, health, dental, and vision insurance, retirement savings plans, generous paid time off (vacation, holidays, sick time, parental leave, bereavement, etc.), tuition reimbursement, and more. Non-benefit eligible employees will have access to some benefits such as onsite counseling and sick time. Learn more about our benefits and staff perks.
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, or national origin, disability status, protected veteran status, or any other characteristic protected by law.
Caltech is a VEVRAA Federal Contractor.
To read more Equal Employment Opportunity (EEO) go to eeoc_self_print_poster.pdf.
Disability Accommodations
Caltech complies with the Fair Employment and Housing Act (FEHA) and the Americans with Disabilities Act (ADA). We consider reasonable accommodation measures that may be necessary for eligible applicants and employees to perform the essential functions of a position.
If you would like to request an accommodation to complete this application, interview, or otherwise participate in the employee selection process, please contact Caltech Recruiting at employment@caltech.edu.
Additionally, if you do not meet the basic qualifications of a role but believe you can perform the essential functions of the job with reasonable accommodation, please reach out to Caltech Recruiting at employment@caltech.edu.

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