Direct Client Virtual Assistant Jobs in Reston, VA

Indotronix is seeking an Executive Assistant in Washington, DC, for our Direct client

Position: Executive Assistant

Location: Washington, DC

Duration: 12 Months

USC

Preferred hours: 8:30 AM-5 PM

Years of experience: 10+

Education: Bachelor's degree preferred or equivalent combination of education and experience

Description:

The Division of Supervision and Regulation is seeking an exceptional Executive Assistant to provide comprehensive, high-level administrative support to a senior leader.  This critical role requires a seasoned professional with demonstrated expertise supporting senior executives in fast-paced, complex regulatory environments.

Key Responsibilities: 

•Provide comprehensive administrative support to the senior leader

•Manage complex calendar with multiple competing priorities, including meetings with Board Members, Presidents, regulatory agency officials, and industry representatives

•Coordinate and prioritize meeting requests, ensuring appropriate preparation time and strategic scheduling

•Anticipate senior leader's needs and proactively address administrative requirements

•Draft, edit, and proofread correspondence, memoranda, and presentations for internal and external audiences

•Coordinate communications with Board Members' offices, and other key stakeholders

•Manage sensitive and confidential information with absolute discretion

•Plan and coordinate high-level meetings, conferences, and briefings, including logistics, materials preparation, and follow-up

•Manage videoconference and hybrid meeting technology and logistics

•Prepare briefing materials, agendas, and background documents

•Arrange and coordinate participation in Board meetings, FOMC-related activities, and interagency meetings

•Track action items, deadlines, and follow-up requirements

•Arrange complex domestic and international travel, including detailed itineraries, security requirements, and expense reporting

•Coordinate travel for official Federal Reserve business, conferences, and international regulatory meetings

•Process travel authorizations and expense reimbursements in accordance with Federal Reserve policies

•Manage travel during crisis situations with flexibility and efficiency

•Process invoices, purchase requests, and budget tracking for the senior leader's office

•Assist with preparation of materials for Board presentations and decision memos

•Support division-wide events and initiatives as requested

Position/Skill requirements:

Experience Requirements:

•10+ years of progressive senior administrative experience required, with at least 5 years supporting C-suite or director-level executives in government, financial services, or regulatory agencies

•Proven track record managing competing priorities in fast-paced, high-stakes environments

•Experience in confidential, regulatory, or policy-focused settings strongly preferred

•Familiarity with Federal government operations and protocols is highly desirable

•Core Competencies:

•Exceptional judgment and discretion with highly sensitive and confidential information

•Superior organizational skills with proven ability to anticipate needs and proactively address challenges

•Expert-level written and verbal communication skills, including ability to interact professionally with Board Members, senior officials, and external stakeholders

•Advanced proficiency in Microsoft Office Suite (SharePoint, Outlook, Word, PowerPoint, Excel, Teams) 

•Ability to work independently with minimal supervision while exercising sound judgment

•Strong attention to detail with unwavering commitment to accuracy and deadlines

•Adaptability and composure under pressure

Screening:

In-person interview (60 Minutes)

Indotronix Commitment: A Safe and Inclusive Workplace" – Promoting a Culture of Inclusion, Respect, Equality, and Diversity: Ensuring Safety and Non-Discrimination.

We actively strive to attract, retain, and empower a diverse range of talented individuals, recognizing that diverse perspectives and experiences enhance our collective performance.

Breaking Barriers:  Your Potential Knows No Limits. Embrace Your Potential, Apply Today!"

Indotronix Commitment to Pay Equity - At Indotronix,  we are committed to Equal Employment Opportunity (EEO) and ensure pay equity across all job roles. We proudly champion equal pay for equal work, guaranteeing fair compensation for all employees based on their skills, experience, and contributions.

Celebrating & Honouring Veteran Contributions: Approximately 13% of our workforce are veterans (nearly twice the national average). This achievement underscores our deep commitment in fostering Opportunities for success to Civilian Careers

Recognition - Indotronix has been recognized as one of the largest staffing companies in 2023 by Staffing Industry Analysts – a testament to our continued growth, commitment to excellence, and the trust our clients and candidates place in us.

Compliance Indotronix upholds good corporate citizenship by complying with all applicable laws, including taxation, equal employment opportunity, statutory benefits, and data reporting. In 2023, we hired over 1,200 U.S.-based employees as consultants, contributing to workforce expansion and client service excellence.