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Digital Document Specialist Jobs (NOW HIRING)

The Specialist is responsible for handling a wide variety of digital document processing services and mail-related requests as well as providing support to our high volume of inbound and outbound ...

The Specialist is responsible for handling a wide variety of digital document processing services and mail-related requests as well as providing support to our high volume of inbound and outbound ...

Document Specialist Cooley is seeking a Document Specialist to join the Document Processing team ... Transcribe analog or digital dictation files * Proofread all edits made or word-for-word for new ...

New

Document Specialist

Los Angeles, CA ยท On-site

$68K - $120K/yr

Document Specialist Cooley is seeking a Document Specialist to join the Document Processing team ... Transcribe analog or digital dictation files * Proofread all edits made or word-for-word for new ...

New

Document Specialist Cooley is seeking a Document Specialist to join the Document Processing team ... Transcribe analog or digital dictation files * Proofread all edits made or word-for-word for new ...

New

Document Specialist

Chicago, IL ยท On-site

$68K - $120K/yr

Document Specialist Cooley is seeking a Document Specialist to join the Document Processing team ... Transcribe analog or digital dictation files * Proofread all edits made or word-for-word for new ...

New

Document Specialist

San Diego, CA ยท On-site

$68K - $120K/yr

Document Specialist Cooley is seeking a Document Specialist to join the Document Processing team ... Transcribe analog or digital dictation files * Proofread all edits made or word-for-word for new ...

New

Document Specialist Cooley is seeking a Document Specialist to join the Document Processing team ... Transcribe analog or digital dictation files * Proofread all edits made or word-for-word for new ...

New

Document Specialist

Palo Alto, CA ยท On-site

$68K - $120K/yr

Document Specialist Cooley is seeking a Document Specialist to join the Document Processing team ... Transcribe analog or digital dictation files * Proofread all edits made or word-for-word for new ...

New

Document Specialist

Santa Monica, CA ยท On-site

$68K - $120K/yr

Document Specialist Cooley is seeking a Document Specialist to join the Document Processing team ... Transcribe analog or digital dictation files * Proofread all edits made or word-for-word for new ...

New

Document Specialist Cooley is seeking a Document Specialist to join the Document Processing team ... Transcribe analog or digital dictation files * Proofread all edits made or word-for-word for new ...

New

Document Specialist Cooley is seeking a Document Specialist to join the Document Processing team ... Transcribe analog or digital dictation files * Proofread all edits made or word-for-word for new ...

New

Document Specialist

Reston, VA ยท On-site

$68K - $120K/yr

Document Specialist Cooley is seeking a Document Specialist to join the Document Processing team ... Transcribe analog or digital dictation files * Proofread all edits made or word-for-word for new ...

New

Document Specialist Cooley is seeking a Document Specialist to join the Document Processing team ... Transcribe analog or digital dictation files * Proofread all edits made or word-for-word for new ...

New

Document Specialist

Chicago, IL ยท On-site

$68K - $120K/yr

Document Specialist Cooley is seeking a Document Specialist to join the Document Processing team ... Transcribe analog or digital dictation files * Proofread all edits made or word-for-word for new ...

New

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Digital Document Specialist information

See salary details

$31K

$78.5K

$117K

How much do digital document specialist jobs pay per year?

As of Aug 9, 2026, the average yearly pay for digital document specialist in the United States is $78,520.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,000.00 and $116,500.00 per year, depending on experience, location, and employer.

What is the difference between Digital Document Specialist vs Data Entry Clerk?

AspectDigital Document SpecialistData Entry Clerk
CredentialsOften requires familiarity with document management systems, basic IT skillsTypically requires basic computer skills, high school diploma
Work EnvironmentOffice setting, working with digital files and document systemsOffice or remote, entering data into databases or spreadsheets
Industry UsageUsed across industries like legal, healthcare, finance for managing digital documentsCommon in administrative roles across various sectors for data input

The Digital Document Specialist focuses on managing, organizing, and maintaining digital documents using specialized software, while the Data Entry Clerk primarily inputs data into systems. Both roles require attention to detail but differ in scope and technical skills involved.

What is a digital document specialist?

A Digital Document Specialist is a professional responsible for creating, managing, organizing, and maintaining digital documents and records within an organization. They ensure that documents are accurately converted, stored, and accessible in digital formats, often using specialized software. Their role may also include document quality control, indexing, and implementing security protocols to protect sensitive information. Digital Document Specialists play a key role in helping businesses transition to paperless environments and improve workflow efficiency.

How does a digital document specialist typically collaborate with other departments within an organization?

Digital Document Specialists often work closely with departments such as Legal, HR, and Operations to ensure that all digital documents are accurate, compliant, and easily accessible. They may coordinate with IT teams to maintain secure document management systems and train staff from various departments on best practices for document handling. Collaboration is key, as they frequently receive requests to update, archive, or retrieve documents, requiring clear communication and attention to detail. This cross-departmental interaction helps streamline workflows and improves overall organizational efficiency.

What are the key skills and qualifications needed to thrive as a digital document specialist?

To thrive as a Digital Document Specialist, you need expertise in document management, attention to detail, and a solid understanding of digital filing and archiving processes, often supported by certifications in records management or information governance. Familiarity with document management systems (DMS) like SharePoint, Adobe Acrobat, and OCR software is typically required. Strong organizational skills, problem-solving abilities, and effective communication help you manage workflows and collaborate with various teams. These skills are crucial for ensuring accurate, secure, and efficient handling of digital documents within an organization.
More about Digital Document Specialist jobs
Infographic showing various Digital Document Specialist job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 13% Part Time, 1% Temporary, and 6% Contract. Highlights an 92% Physical, 2% Hybrid, and 6% Remote job distribution, with an average salary of $78,520 per year, or $37.8 per hour.

Digital Document Specialist - DC/MD/VA

Jamison Professional Services, Inc. (Jamison)

Washington, DC โ€ข On-site

Full-time

Re-posted 25 days ago


Job description

Jamison Professional Services, Inc. ("Jamison") is currently seeking a qualified and motivated candidate for the position of Digital Document Specialist.
Job Title: Digital Document Specialist
DESCRIPTION OF SERVICES:
A federal government agency is undergoing a multi-year Strategic Transformation to deliver safer, more reliable, and customer-focused transit across the Washington DC, Maryland, and Northern Virginia region. Guided by the "Your Metro, The Way Forward" Strategic Transformation Plan, the customer is aligning its operations, technology, organizational structure, and capital investments to meet evolving customer needs, improve efficiency, and strengthen regional mobility. This transformation addresses changes in ridership patterns, growing customer expectations, new transportation competitors, and budget challenges intensified by the Covid-19 pandemic. The initiative enhances cross-department collaboration, modernizes processes, and supports long-term sustainability and trusted service for the communities we serve.
Responsibilities:
Develops executive level communication materials for the CEO, DGM-OPER,OPER Directors in committee presentations to Board members; Coordination and creation elements may include but is not limited to: text, graphics, digitizing, conversion, platform, media, and replicating requirements; Produces electronic publications with adherence to corporate and industry standards in design, editorial style, software applicability, media formats, and postscript compatibility; Produces intranet web pages, display banners, and navigation aids, and adapts written material for print and electronic distribution; Provides proofs in virtual and mechanical postscript formats.
REQUIRED AND DESIRED KNOWLEDGE, SKILLS, AND ABILITIES:
Bachelor's degree in Computer Science or Information Systems Management
Five (5) years of commercial experience in cross-platform publication, typesetting, design and payout, vector illustrations, raster imaging and manipulation or in designing and producing web publications and pages.
Location: Washington, DC / Alexandria, VA / Silver Spring, MD
Schedule:
Standard hours are from 8:30 a.m. to 5:00 p.m. with a one (1) hour unpaid lunch break. However, the COTR may request temporary services for periods in excess of a seven and one half (7.5) hour day or a thirty-seven and one-half hour (37.5) hour week. Temporary personnel working six (6) hours or more are required to take a one-half hour unpaid lunch break. Overtime: Hours worked in excess of forty (40) hours in one week is considered as overtime work, all overtime must be approved by the COTR in advance.
Clearance Level Required: Employment is contingent upon successfully completing any required background checks, in accordance with applicable law.
JAMISON CORPORATE OVERVIEW:
Jamison Professional Services, Inc. (Jamison) is a Service-Disabled, Veteran-Owned Small Business (SDVOSB), certified Minority Business Enterprise (MBE) headquartered in metropolitan Atlanta, Georgia. We specialize in providing professional management, administrative, healthcare, court reporters and transcriptionist experts, and document/ record and telehealth operational support solutions to U.S. Government, State, and commercial clients. Jamison is a nationwide professional staff augmentation company, that helps commercial clients and government agencies expand their talent acquisition reach by sourcing, assessing, developing, and managing the talent that enables them to be successful.
Jamison offers a wide range of employment opportunities in the commercial and government sectors. We seek employees who share our values of service excellence, integrity, and professionalism.
Jamison affords equal employment opportunity to all individuals, regardless of race, creed, color, religion, gender, national origin, ancestry, age, marital status, veteran status, disability, medical condition, gender identity, or sexual orientation. Our employees, as well as applicants and others with whom we do business, will not be subjected to sexual, racial, religious, ethnic, or any other form of unlawful harassment and/or discrimination. In addition, Jamison adheres to the equal employment opportunity requirements of all states and localities in which it does business.
Jamison's commitment to equal opportunity is applied through every aspect of the employment relationship, including, but not limited to, recruitment, selection, placement, training, compensation, promotion, transfer, termination, and all other matters of employment.
Applicants may be required to successfully complete an online assessment to determine qualifications for positions requiring specific skills.
All applications must be submitted through our application system at: https://www.jps-online.com/apply-now/