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Digital Document Specialist Jobs (NOW HIRING)

K2services

DIGITAL DOCUMENT SPECIALIST

Indianapolis, IN · On-site

$21.25/hr

As a Digital Document Specialist, you will be responsible for performing all aspects of print production, ensuring efficient document management, sorting and delivering incoming and outgoing mail ...

Cooley LLP

Document Specialist

Santa Monica, CA

$68K - $120K/yr

Document Specialist Cooley is seeking a Document Specialist to join the Document Processing team ... Transcribe analog or digital dictation files * Proofread all edits made or word-for-word for new ...

Cooley LLP

Document Specialist

Seattle, WA

$68K - $120K/yr

Document Specialist Cooley is seeking a Document Specialist to join the Document Processing team ... Transcribe analog or digital dictation files * Proofread all edits made or word-for-word for new ...

Cooley LLP

Document Specialist

Los Angeles, CA

$68K - $120K/yr

Document Specialist Cooley is seeking a Document Specialist to join the Document Processing team ... Transcribe analog or digital dictation files * Proofread all edits made or word-for-word for new ...

Cooley LLP

Document Specialist

Chicago, IL

$68K - $120K/yr

Document Specialist Cooley is seeking a Document Specialist to join the Document Processing team ... Transcribe analog or digital dictation files * Proofread all edits made or word-for-word for new ...

Cooley LLP

Document Specialist

Palo Alto, CA

$68K - $120K/yr

Document Specialist Cooley is seeking a Document Specialist to join the Document Processing team ... Transcribe analog or digital dictation files * Proofread all edits made or word-for-word for new ...

Cooley

Document Specialist

Seattle, WA

$68K - $120K/yr

Document Specialist Cooley is seeking a Document Specialist to join the Document Processing team ... Transcribe analog or digital dictation files * Proofread all edits made or word-for-word for new ...

Cooley LLP

Document Specialist

San Diego, CA

$68K - $120K/yr

Document Specialist Cooley is seeking a Document Specialist to join the Document Processing team ... Transcribe analog or digital dictation files * Proofread all edits made or word-for-word for new ...

Cooley

Document Specialist

Los Angeles, CA

$68K - $120K/yr

Document Specialist Cooley is seeking a Document Specialist to join the Document Processing team ... Transcribe analog or digital dictation files * Proofread all edits made or word-for-word for new ...

Cooley LLP

Document Specialist

Boston, MA

$68K - $120K/yr

Document Specialist Cooley is seeking a Document Specialist to join the Document Processing team ... Transcribe analog or digital dictation files * Proofread all edits made or word-for-word for new ...

Cooley

Document Specialist

Boston, MA

$68K - $120K/yr

Document Specialist Cooley is seeking a Document Specialist to join the Document Processing team ... Transcribe analog or digital dictation files * Proofread all edits made or word-for-word for new ...

Cooley

Document Specialist

Palo Alto, CA

$68K - $120K/yr

Document Specialist Cooley is seeking a Document Specialist to join the Document Processing team ... Transcribe analog or digital dictation files * Proofread all edits made or word-for-word for new ...

Cooley

Document Specialist

Santa Monica, CA

$68K - $120K/yr

Document Specialist Cooley is seeking a Document Specialist to join the Document Processing team ... Transcribe analog or digital dictation files * Proofread all edits made or word-for-word for new ...

Cooley LLP

Document Specialist

Reston, VA

$68K - $120K/yr

Document Specialist Cooley is seeking a Document Specialist to join the Document Processing team ... Transcribe analog or digital dictation files * Proofread all edits made or word-for-word for new ...

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Digital Document Specialist information

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$31K

$78.5K

$117K

How much do digital document specialist jobs pay per year?

As of Aug 30, 2026, the average yearly pay for digital document specialist in the United States is $78,520.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,000.00 and $116,500.00 per year, depending on experience, location, and employer.

What is a digital document specialist?

A Digital Document Specialist is a professional responsible for creating, managing, organizing, and maintaining digital documents and records within an organization. They ensure that documents are accurately converted, stored, and accessible in digital formats, often using specialized software. Their role may also include document quality control, indexing, and implementing security protocols to protect sensitive information. Digital Document Specialists play a key role in helping businesses transition to paperless environments and improve workflow efficiency.

What are the key skills and qualifications needed to thrive as a digital document specialist?

To thrive as a Digital Document Specialist, you need expertise in document management, attention to detail, and a solid understanding of digital filing and archiving processes, often supported by certifications in records management or information governance. Familiarity with document management systems (DMS) like SharePoint, Adobe Acrobat, and OCR software is typically required. Strong organizational skills, problem-solving abilities, and effective communication help you manage workflows and collaborate with various teams. These skills are crucial for ensuring accurate, secure, and efficient handling of digital documents within an organization.

How does a digital document specialist typically collaborate with other departments within an organization?

Digital Document Specialists often work closely with departments such as Legal, HR, and Operations to ensure that all digital documents are accurate, compliant, and easily accessible. They may coordinate with IT teams to maintain secure document management systems and train staff from various departments on best practices for document handling. Collaboration is key, as they frequently receive requests to update, archive, or retrieve documents, requiring clear communication and attention to detail. This cross-departmental interaction helps streamline workflows and improves overall organizational efficiency.

What is the difference between Digital Document Specialist vs Data Entry Clerk?

AspectDigital Document SpecialistData Entry Clerk
CredentialsOften requires familiarity with document management systems, basic IT skillsTypically requires basic computer skills, high school diploma
Work EnvironmentOffice setting, working with digital files and document systemsOffice or remote, entering data into databases or spreadsheets
Industry UsageUsed across industries like legal, healthcare, finance for managing digital documentsCommon in administrative roles across various sectors for data input

The Digital Document Specialist focuses on managing, organizing, and maintaining digital documents using specialized software, while the Data Entry Clerk primarily inputs data into systems. Both roles require attention to detail but differ in scope and technical skills involved.

More about Digital Document Specialist jobs

What job categories do people searching Digital Document Specialist jobs look for?

The top searched job categories for Digital Document Specialist jobs are:

Digital Document Specialist jobs near you
Infographic showing various Digital Document Specialist job openings in the United States as of August 2026, with employment types broken down into 88% Full Time, 10% Part Time, and 2% Contract. Highlights an 83% Physical, 3% Hybrid, and 14% Remote job distribution, with an average salary of $78,520 per year, or $37.8 per hour.

Digital Document Specialist

SPS North America

El Paso, TX

Full-time

Posted 12 days ago

Job description

Job Title: Digital Document Specialist

Reports To: Client Services Supervisor, Client Services Manager, or equivalent leadership

The ideal candidate will:

  • Have a minimum high school diploma or equivalent.
  • Possess strong attention to detail and high-volume data entry experience.
  • Demonstrate fast, accurate alpha-numeric typing skills.
  • Be comfortable working in a production environment and with technology.
  • Show willingness to adapt and learn new technologies.
  • Take initiative and pride in their work.
  • Thrive in a team environment and be motivated by results.
  • Be capable of meeting or exceeding deadlines.
  • Have familiarity with document imaging software (desired but not required).

Key responsibilities include:

  • Classifying scanned documents by checking form fields and inputting information into pre-defined fields.
  • Ensuring the quality of scanned documents.
  • Processing documents while maintaining accuracy as guaranteed in client Service Level Agreements (SLAs).
  • Matching corresponding paperwork to accounts and applying appropriate business rules.
  • Adhering to all governmental regulations and company policies and procedures.
  • Protecting organizational assets and maintaining privacy and confidentiality.
  • Upholding ethical standards and complying with business principles.
  • Assisting in other operational areas as needed.

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