Dfa Records Jobs (NOW HIRING)

$32.15 - $48.23 Hourly
$66,880 - $100,320 Annually
This position is a Pay Band C9
Posting Details
THIS POSTING WILL BE USED FOR ONGOING RECRUITMENT AND MAY CLOSE AT ANY TIME. APPLICANT LISTS MAY BE SCREENED MORE THAN ONCE.
THIS POSITION REQUIRES FULL-TIME, ON-SITE PRESENCE IN SANTA FE.
The New Mexico Department of Finance and Administration (DFA) serves as the State's central financial and administrative agency, providing leadership and oversight for budgeting, accounting, financial reporting, payroll, cash management, procurement, and statewide fiscal policy. DFA plays a critical role in ensuring public resources are managed responsibly, transparently, and in a manner that supports the delivery of essential services to New Mexicans.
Within DFA, the Financial Control Division (FCD) serves as the State's central accounting office and is responsible for maintaining the integrity of New Mexico's financial operations. FCD partners with more than 130 state agencies, boards, commissions, and higher education institutions to provide statewide accounting oversight, financial reporting, payroll administration, vendor management, and technical support for the SHARE enterprise resource planning system.
The Financial Management Bureau supports agencies throughout the state by promoting strong financial controls, ensuring compliance with state and federal requirements, and delivering customer-focused financial services. Employees in this bureau have the opportunity to collaborate with agencies across state government, contribute to statewide initiatives, and play a direct role in safeguarding public resources while improving the efficiency and effectiveness of government operations.
Joining DFA offers the opportunity to be part of a highly collaborative team that values innovation, accountability, professional development, and public service. The work performed here has a direct impact on the State of New Mexico and the citizens we serve.
Why does the job exist?
This position exists to lead the State of New Mexico's Vendor Relations Unit and ensure the integrity, accuracy, and compliance of statewide vendor management and information reporting processes. The position provides oversight of supplier onboarding, taxpayer identification and W-9 compliance, IRS 1099 reporting, and related financial operations that support agencies across state government.
As a supervisor and subject matter expert, this position is responsible for establishing effective internal controls, developing staff, resolving complex vendor and payment issues, and ensuring compliance with federal regulations, state statutes, and statewide financial policies. The role serves as a critical liaison between state agencies, financial stakeholders, and external partners to promote efficient business processes and high-quality customer service.
The work performed by this position directly supports the State's ability to make timely payments, maintain accurate financial records, meet federal reporting requirements, and safeguard public resources. Through leadership, oversight, and continuous process improvement, this position helps strengthen statewide financial operations and supports the effective delivery of services to New Mexicans.
How does it get done?
The Vendor Relations Supervisor leads the daily operations of the State of New Mexico's Vendor Relations Unit, ensuring the accurate, timely, and compliant administration of statewide supplier management and information reporting functions. This position supervises and develops a team of Vendor Specialists, providing leadership, coaching, training, workload management, and performance oversight to ensure high-quality customer service and operational excellence.
The position oversees supplier onboarding and maintenance activities, including the review and approval of vendor records, taxpayer identification information, W-9 documentation, and other data necessary to support statewide financial operations. The supervisor ensures compliance with federal tax reporting requirements, state policies, and internal control standards while maintaining the integrity of supplier information within the SHARE financial system.
This role serves as a statewide subject matter expert and trusted advisor to agencies, providing guidance on vendor-related processes, IRS reporting requirements, payment administration, and financial policies. The position works closely with agency fiscal staff, payroll personnel, procurement professionals, and external stakeholders to resolve complex issues, improve processes, and promote consistent application of statewide requirements.
The Vendor Relations Supervisor is responsible for monitoring operational performance, evaluating risks, strengthening internal controls, and identifying opportunities for process improvements that enhance efficiency, accuracy, and customer service. The position develops and maintains procedures, supports audit and compliance activities, analyzes financial and operational data, and recommends solutions to improve statewide business processes.
In addition, this position supports critical financial operations including statewide 1099 reporting, warrant cancellations, ACH returns, and other financial management functions that directly impact agencies across New Mexico. Through leadership, collaboration, and continuous improvement, the Vendor Relations Supervisor helps ensure the State maintains reliable financial data, strong regulatory compliance, and effective stewardship of public resources.
Who are the customers?
This position serves a diverse customer base that includes all State of New Mexico agencies, boards, commissions, and higher education institutions that rely on the Department of Finance and Administration for vendor management, payment administration, and financial support services. Primary customers include agency fiscal staff, procurement professionals, payroll personnel, program managers, executive leadership, and other stakeholders responsible for managing public funds and conducting business on behalf of the State.
The position also works closely with vendors, contractors, financial institutions, federal agencies, and other external partners to ensure supplier information is maintained accurately and that financial transactions are processed efficiently and in compliance with applicable laws and regulations.
Although much of the work occurs behind the scenes, the impact is statewide. By ensuring vendor information is accurate, payments are processed properly, and reporting requirements are met, this position helps support the delivery of essential government services and promotes responsible stewardship of public resources. Success in this role requires a strong commitment to customer service, collaboration, accountability, and continuous improvement.
Ideal Candidate
The ideal candidate is an experienced and collaborative leader with a strong background in financial operations, vendor management, accounting, payroll, procurement, or governmental finance. They possess a proven ability to supervise, develop, and motivate staff while fostering a culture of accountability, customer service, teamwork, and continuous improvement.
This individual demonstrates exceptional organizational and analytical skills and is capable of managing multiple priorities in a fast-paced environment while maintaining a high degree of accuracy and attention to detail. They are comfortable interpreting and applying complex policies, regulations, and financial procedures and have the ability to make sound decisions when addressing operational and compliance-related challenges.
The successful candidate will have experience working with enterprise resource planning (ERP) systems, preferably SHARE/PeopleSoft, and can effectively utilize technology to improve efficiency, strengthen internal controls, and support data-driven decision-making. They possess strong problem-solving abilities and are skilled at researching issues, identifying root causes, and implementing practical solutions that improve business processes and customer outcomes.
The ideal candidate is an effective communicator who can build and maintain positive working relationships with agency leadership, fiscal staff, vendors, external stakeholders, and team members at all levels of an organization. They are comfortable providing technical guidance, delivering training, and explaining complex requirements in a clear and professional manner.
Candidates should demonstrate a strong understanding of customer service principles, regulatory compliance, risk management, and internal controls. Experience overseeing vendor records, supplier onboarding, taxpayer identification reporting, IRS 1099 compliance, financial reporting, or other statewide financial operations is highly desirable.
Most importantly, the ideal candidate is a proactive leader who embraces public service, takes ownership of results, promotes innovation, and is committed to safeguarding public resources while supporting the financial operations of agencies throughout the State of New Mexico.
Minimum Qualification
Bachelor's Degree in Accounting, Finance, Auditing, or Business Administration and three (3) years directly related work experience in accounting, auditing, budgeting, preparing Comprehensive Annual Financial Reports, and conducting financial audits. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling seven (7) years may substitute for the required education and experience.
Employment Requirements
State issued ID or Driver's License.
Pre-employment criminal background check is required, and employment is conditional pending results.
Working Conditions
Work is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive person computer and phone usage. Some sitting, standing, bending and reaching may be required. Work schedule from Monday to Friday, 8:00am to 5:00pm.
Supplemental Information
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Agency Contact Information: Alejandra Rodriguez Campia Porras (505) 231-8524 Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is not covered by a collective bargaining agreement.