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Last year our HCA Healthcare colleagues invested over 156,000 hours volunteering in our communities. As an Office Administrator WFH with HealthTrust Workforce Solutions you can be a part of an organization that is devoted to giving back!

JOB TITLE – Office Administrator

GENERAL SUMMARY OF DUTIES – The Office Administrator provides technical, administrative, and front office reception assistance to the field office. Responsibilities of this position include: personnel file maintenance, preparing materials for orientation, annual update, or other educational forums. Greets customers, answers telephone and screens calls, takes messages, and provides information to callers and walk-ins. Under the direction of the Director of Regional Operations, the Office Administrator provides local Human Resource and Employee Relations functions, ensuring staff compliance with regulatory and corporate directives, policies and procedures, credentials and competency requirements of clinical staff, recruitment activities, and collaboration with facilities and management staff. 

SUPERVISOR –Director of Regional Operations

SUPERVISES – None 

ESSENTIAL FUNCTIONS INCLUDE BUT ARE NOT LIMITED TO:

• Overall responsibility for compliance with current Federal, State and Local Standards, HCA Corporate guidelines, and JCAHO regulations that govern the human resources functions.
• Manages and maintains pre-placement testing and clinical assessments annually.
• Manages employee credentialing process and ensures that employees meet pre-placement requirements.
• Maintains various systems used for maintaining employee records (Lawson, StaffPM)
• Ensures all Human Resources data requirements are met and in employee files.
• Coordinates new employee orientations for all employees and facilitates and/or provides training and education programs to the workforce.
• Manages annual open enrollment and communicates benefit changes to employees.
• Investigates employee grievances as needed.
• Ensures the communication and implementation of new or updated HR policies and procedures and corporate directives to employees and Vendors.
• Ensures compliance with Fair Labor Standards in administration of all compensation practices.
• Ensures completion and recordkeeping of OIG/GSA reports along with processes requests in Lawson (leave of absences, address changes, one time payments, etc.)
• Prepares various reports (new hire, inactive nurse report etc.)
• Participates in HR conference calls with Corporate PWS HR team as needed.
• Participates in vendor and HR audits as required.
• Other duties as assigned. 

KNOWLEDGE, SKILLS, & ABILITIES – This position requires the following minimal requirements:

· Excellent verbal and written communication skills.

· Ability to manage stress appropriately and make decisions under pressure.

· Ability to handle multiple priorities.

· Ability to work independently and within a team environment.

· Ability to manage conflict resolution.

· Proficiency with Microsoft office products, Outlook.

· Ability to learn new software programs

· Maintains working area and equipment in accordance with environmental and safety regulations.

EDUCATION –High school or GED Equivalent; 2 yr Associate Degree preferred

EXPERIENCE –1-2 years experience in Human Resources preferred 

CERTIFICATE/LICENSE – None

PHYSICAL DEMANDS/WORKING CONDITIONS –

• Exert up to 20 lbs force occasionally, and/or up to 10 lbs frequently.
• Requires prolonged sitting some walking, standing, repetitive tasks/ motions and stretching.
• Requires clarity of vision, eye-hand-foot coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, and other office equipment.
• Requires the perceiving the nature of sounds at normal speaking levels with or without correction; ability to receive detailed information through oral communication, and to make the discriminations in soun
• Requires normal eyesight to record, prepare, and communicate appropriate reports.

HealthTrust Workforce Solutions, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services
• Wellbeing support, including free counseling and referral services
• Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence
• Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling
• Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing
• Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

Are you looking for a healthcare career that offers opportunities for personal and professional growth? Look no further than HealthTrust Workforce Solutions. At HealthTrust, we believe that healthcare is all about people - those who provide it and those who receive it. As a wholly-owned subsidiary of HCA Healthcare and a preferred partner to thousands of top-performing hospitals, we are the largest managed services provider in the healthcare industry. With over 28,000 professionals placed in healthcare roles each year, we take pride in expanding skill sets, broadening career horizons, providing economic stability, and cultivating personal growth. Join us and pave the way for a fulfilling healthcare career.

HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in costs for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

Be a part of an organization that invests in you! We are reviewing applications for our Office Administrator WFH opening. Qualified candidates will be contacted for interviews. Submit your application and help us raise the bar in patient care!

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.