Desk Assistant Jobs in Virginia (NOW HIRING)

In this position, you will be essential in supporting various functions within the department. This position will allow you to gain practical experience, develop professional skills, and contribute to the university community while balancing your academic responsibilities. The principal functions of the position are 1) General Office Support and 2) Event and Program Support. Some weekends and evenings are required.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

General Office Support

• Operate the front desk by greeting guests and answering phone calls

• Properly distribute mail and direct calls to the appropriate staff members

• Maintain office organization, coffee station, and general cleanliness

• Resolve issues by contacting the appropriate departments by submitting Work Orders, IT Requests, or contacting Facility Management

• Manage swiper check-in at the front desk

• Assist with facility and operational improvement projects

• Perform other administrative and clerical tasks as assigned

Event and Program Support

• Provide support for all department events including research, planning, and logistics

• Coordinate internal and external collaborations and manage communications with other departments and external vendors

• Assist with event promotions (tabling, handing out flyers, etc.)

• Interact with students and manage swiper at events

• Supervise and aid in the setup and teardown of events

• Assist with the management of CSER participation within the office and events

• Assist with CFAW events and programs

• Represent the department at university events

Assist the department with all other duties as assigned

Additional information may be found here

QUALIFICATIONS AND CREDENTIALS

Minimum Qualifications

• LU Undergraduate or Graduate student

• Eligible for Work-Study

• Ability to work 18-20 hours per week

• Flexible schedule: some weekends and evenings required

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)

• Strong computer, administrative, and organizational skills

• Must be able to maintain the confidentiality of sensitive student information

• The ideal applicant will give a minimum 1-year commitment to the position

Preferred Qualifications

• Customer service experience

ABILITIES AND COMPETENCIES ESSENTIAL TO THE FUNCTION OF THE JOB

Communication and Comprehension

• Ability to effectively communicate both verbally and in writing to convey clear, well-articulated information.

• Ability to understand, speak, and write English to convey messages and correspond articulately and professionally.

Problem-Solving

• Intuitively able to reason, analyze information and events, and apply judgment to solve problems of both a routine and complex nature.

Physical and Sensory Abilities

• Occasionally required to travel to local and campus locations.

• Frequently required to sit for extended periods to perform deskwork or type on a keyboard.

• Regularly required to hear and speak to effectively communicate orally.

• Occasionally required to stand, walk, and climb stairs to move about the building.

• Handle materials, reach overhead, kneel, or stoop to conduct business.

• Regularly lift 30 or fewer pounds.

WORKING CONDITIONS

Work Environment

The working environment in which one will typically perform the essential functions of this position is a climate-controlled office setting. It is well-lighted, and the noise level is moderate.

Time Type

Part time

Location

Onsite

Pay Rate

Starting at $12.77

Student employees are paid at least the current Virginia minimum wage per hour. Pay may vary by position and department based on job responsibilities, required skills, available funding, and market conditions.

The University is an Equal Opportunity Employer. We believe it is our moral and legal obligation to meet the responsibility of ensuring that all management practices regarding employees are conducted in a nondiscriminatory manner. In compliance with Title VII of the 1964 Civil Rights Act, and other applicable federal and state statutes, all recruiting, hiring, training, and promoting for all job classifications will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including state of employment protected classes. It is, therefore, our policy and intention to evaluate all employees and prospective employees strictly according to the requirements of the job. All personnel related activities such as compensation, benefits, transfers, job classification, assignments, working conditions, educational assistance, terminations, layoffs, and return from layoffs, and all other terms, conditions and privileges of employment will be administered without regard to race, color, ancestry, age, sex, national origin, pregnancy or childbirth, disability, military veteran status or other applicable status protected by law, including all applicable state of employment protected classes. The University is a Christian religious-affiliated organization; and as such, is not subject to religious discrimination requirements. The University's hiring practices and EEO discrimination practices are in full compliance with both federal and state law. Federal law creates an exception to the "religion" component of the employment discrimination laws for religious organizations (including educational institutions), and permits them to give employment practice preference to members of their own religious beliefs.