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Design Office Admin Jobs (NOW HIRING)

Avantier, Inc.

Office Administrator

North Plainfield, NJ · On-site

$50K - $65K/yr

Vision insurance Office Administrator Location: North Plainfield, New Jersey Company: Avantier ... We are a global photonics company (25+ years), specializing in custom optical design, engineering ...

Avantier, Inc.

Office Administrator

Plainfield, NJ · On-site

$50K - $65K/yr

Vision insurance Office Administrator Location: North Plainfield, New Jersey Company: Avantier ... We are a global photonics company (25+ years), specializing in custom optical design, engineering ...

AOA

Office Administrator

Winter Park, FL · On-site

$17 - $23.25/hr

TITLE Office Administrator LOCATION Winter Park, FL GENERAL The Office Administrator is a key ... As the leading design, production, and project management firm, our team is made up of experts with ...

University of Utah

Office Administrators

Campus, IL · On-site

$17.50 - $24.25/hr

Design, maintain, and update departmental bulletin boards, signage, and informational displays ... Office Administrator, III: Requires a bachelor's (or equivalency) + 6 years or a master's (or ...

University of Utah

Office Administrators

Campus, IL

$17.50 - $24.25/hr

Design, maintain, and update departmental bulletin boards, signage, and informational displays ... Office Administrator, III: Requires a bachelor's (or equivalency) + 6 years or a master's (or ...

University of Utah

Office Administrators

Campus, IL · On-site

$17.50 - $24.25/hr

Design, maintain, and update departmental bulletin boards, signage, and informational displays ... Office Administrator, III: Requires a bachelor's (or equivalency) + 6 years or a master's (or ...

Page Group

Office Administrator

Palo Alto, CA · On-site

$180K - $240K/yr

The Palo Alto Office Administrator will oversee daily office operations and support administrative ... Experience with facilities management to include design, construction, contract negotiations and ...

Posted today

University of Utah

Office Administrators

Salt Lake City, UT · On-site

$17.50 - $24/hr

Design, maintain, and update departmental bulletin boards, signage, and informational displays ... Office Administrator, III: Requires a bachelor's (or equivalency) + 6 years or a master's (or ...

Cuningham Group

Office Administrator

Minneapolis, MN · On-site

$18.75 - $25.75/hr

Cuningham seeks an Office Administrator to provide comprehensive administrative and operational ... Whether collaborating across teams, engaging with our communities, or shaping meaningful design ...

Tutor Perini Corporation

Office Administrator

Evansville, IN · On-site

$17.25 - $23.50/hr

Our FKC-Lake Shore division provides design/build/install services for innovative Hoisting and ... As a Office Administrator at Frontier-Kemper, you will have the opportunity to serve as the central ...

Tutor Perini

Office Administrator

Evansville, IN · On-site

$17.25 - $23.50/hr

Our FKC-Lake Shore division provides design/build/install services for innovative Hoisting and ... As a Office Administrator at Frontier-Kemper, you will have the opportunity to serve as the central ...

Tutorperini

Office Administrator

Evansville, IN · On-site

$17.25 - $23.50/hr

Our FKC-Lake Shore division provides design/build/install services for innovative Hoisting and ... As a Office Administrator at Frontier-Kemper, you will have the opportunity to serve as the central ...

Cuningham

Office Administrator

Minneapolis, MN · On-site

$56K - $80K/yr

Cuningham seeks an Office Administrator to provide comprehensive administrative and operational ... Whether collaborating across teams, engaging with our communities, or shaping meaningful design ...

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Design Office Admin information

See salary details

$12

$21

$34

How much do design office admin jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for design office admin in the United States is $21.62, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.80 per hour, depending on experience, location, and employer.

What is the difference between Design Office Admin vs Project Coordinator?

AspectDesign Office AdminProject Coordinator
CredentialsAdministrative certifications, familiarity with design softwareProject management certifications, organizational skills
Work EnvironmentDesign offices, architectural firmsConstruction sites, client meetings, design firms
Employer & IndustryArchitectural and design companiesConstruction, engineering, design industries
Search & Comparison IntentAdministrative support in design settingsManaging project timelines and communication

The Design Office Admin primarily handles administrative tasks within a design office, focusing on document management, scheduling, and communication. In contrast, a Project Coordinator manages project timelines, liaises between teams, and ensures project milestones are met. While both roles support design projects, the Design Office Admin emphasizes administrative duties, whereas the Project Coordinator focuses on project execution and coordination.

What cities are hiring for Design Office Admin jobs?

Cities with the most Design Office Admin job openings:

What are popular job titles related to Design Office Admin jobs?

For Design Office Admin jobs, the most frequently searched job titles are:

Business Office Administrator

Bridgehampton, NY • On-site

Pure Property Group
See more jobs at Pure Property Groupexternal

$50K/yr

Full-time

PTO

Re-posted 12 days ago

Job description

 

Job Title: Business Office Administrator
Employment Type: Full-Time
Location: The Hamptons, NY
Work Arrangement: Office-based
Reports To: Chief Executive Officer / General Manager
Compensation: Starting at $50,000, based on experience

About BuildForm

BuildForm is a luxury residential design-build firm serving the Hamptons and the East End of Long Island. We bring design, construction and project delivery together under one team to create highly considered homes defined by craftsmanship, precision and an exceptional client experience.

We are building a collaborative team of professionals who take ownership of their work, communicate clearly and hold themselves to a high standard. Every role at BuildForm contributes to the quality of our projects and the trust our clients place in us.

The Opportunity

We're looking for an organized, proactive Business Office Administrator to serve as the operational backbone of our company. This individual will ensure our office, projects, finances, and team operate efficiently while supporting our continued growth.

The Business Office Administrator is responsible for overseeing the daily administrative and operational functions of BuildForm. This role supports leadership, project managers, designers, and field staff by managing office operations, financial administration, human resources, customer communication, and business systems.

The ideal candidate is highly organized, detail-oriented, tech-savvy, and enjoys building efficient processes in a fast-paced environment.

Primary Responsibilities

Office Operations
  • Manage daily office operations and administrative functions.
  • Maintain office organization, supplies, and equipment.
  • Develop and improve office procedures and workflows.
  • Coordinate company meetings and events.
  • Maintain company records and filing systems.
Financial Administration
  • Process accounts payable and accounts receivable.
  • Prepare invoices and customer billing.
  • Track project expenses and purchase orders.
  • Reconcile company credit cards and receipts.
  • Coordinate with the company's CPA/bookkeeper.
  • Assist with monthly financial reporting.
  • Monitor cash flow and outstanding invoices.
Project Administration
  • Create and maintain project files.
  • Prepare contracts, proposals, and change orders.
  • Coordinate permits and required documentation.
  • Track project schedules and milestones.
  • Maintain client and subcontractor records.
  • Support project managers with administrative tasks.
Human Resources
  • Assist with recruiting and onboarding employees.
  • Maintain employee files.
  • Coordinate benefits administration.
  • Track PTO and employee records.
  • Schedule training and certifications.
  • Support company culture and employee engagement initiatives.
Customer Experience
  • Answer phones and respond to client inquiries.
  • Serve as the first point of contact for customers.
  • Schedule consultations and meetings.
  • Maintain CRM and customer communication records.
  • Follow up with prospective and current clients.
  • Coordinate project closeout documentation and client satisfaction surveys.
Vendor & Subcontractor Management
  • Maintain vendor and subcontractor databases.
  • Collect insurance certificates and W-9s.
  • Collect ST-124 Forms.
  • Process vendor invoices.
  • Coordinate purchasing and deliveries.
  • Build strong relationships with suppliers and trade partners.
Marketing & Business Support
  • Assist with website updates and social media coordination.
  • Help organize completed project photography.
  • Support marketing campaigns and community events.
  • Track online reviews and customer testimonials.
  • Assist with proposal preparation and presentation materials.
Technology & Systems
  • Manage company software and subscriptions.
  • Maintain digital file organization.
  • Improve administrative workflows through technology.
  • Support implementation of new systems and processes.
  • Ensure data accuracy across company platforms.
Qualifications/ExperienceRequired
  • 3+ years of office management, business administration, or operations experience.