ZipRecruiter

Log In

1

Dealership Administrator Jobs (NOW HIRING)

Autohaus Of Peoria

Dealership Receptionist / Cashier

Peoria, IL · On-site

$14.75 - $17.75/hr

We are currently looking for a full time reliable individual to fill a dealership administrator/receptionist role (days/evenings/Saturday) at our Autohaus of Peoria Dealership. You would be providing ...

Autohaus Of Peoria

Dealership Receptionist / Cashier

Peoria, IL · On-site

$14.75 - $17.75/hr

We are currently looking for a full time reliable individual to fill a dealership administrator/receptionist role (days/evenings/Saturday) at our Autohaus of Peoria Dealership. You would be providing ...

ACMGMT LLC

Vision Auto Group-Title Clerk

Rochester, NY · On-site

$17.75 - $22.25/hr

We are seeking an organized, detail-oriented, and proactive Automotive Dealership Administrator to join our team. This individual will play a vital role in ensuring smooth daily operations within our ...

next page

Showing results 1-20

All JobsAutomotive JobsCar Sales JobsAutomotive General Manager JobsDealership Administrator Jobs

Dealership Administrator information

What is a dealership administrator?

Dealership Administrators are professionals who manage the administrative tasks within an automotive dealership. Their responsibilities often include handling paperwork related to vehicle sales, processing registrations, managing inventory records, coordinating with finance and insurance departments, and supporting compliance with industry regulations. They play a crucial role in ensuring smooth day-to-day operations and proper documentation, which helps maintain customer satisfaction and dealership efficiency. Strong organizational skills and attention to detail are essential in this role.

What are the key skills and qualifications needed to thrive as a dealership administrator, and why are they important?

To thrive as a Dealership Administrator, you need strong organizational skills, attention to detail, and a solid understanding of automotive dealership operations, usually supported by experience in administrative or clerical roles. Familiarity with dealership management systems (DMS), inventory software, and office productivity tools like Microsoft Office is typically required. Excellent communication, customer service orientation, and problem-solving abilities help you manage interactions with customers, vendors, and internal teams effectively. These skills ensure smooth dealership operations, accurate record-keeping, and a positive customer experience, all of which are vital for business success.

What are some common challenges faced by a dealership administrator, and how can they be addressed?

Dealership Administrators often juggle multiple tasks, such as managing inventory records, processing sales paperwork, and coordinating between sales, service, and finance departments. A common challenge is keeping up with rapidly changing documentation requirements and ensuring compliance with both internal policies and external regulations. Staying organized, utilizing dealership management software, and maintaining open communication with team members can help address these challenges effectively. Regular training and updates on industry standards also contribute to a smoother workflow.

What is the difference between Dealership Administrator vs Service Advisor?

AspectDealership AdministratorService Advisor
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma; automotive service certifications beneficial
Work EnvironmentOffice setting within dealership, handling administrative tasksService department, interacting directly with customers and technicians
Employer & Industry UsageUsed across automotive dealerships for administrative supportCommonly employed in service departments to liaise between customers and technicians

While both roles are essential in a dealership, a Dealership Administrator primarily manages administrative functions, whereas a Service Advisor focuses on customer service and vehicle repairs. Understanding these differences helps in choosing the right career path or job search focus within the automotive industry.

More about Dealership Administrator jobs

What cities are hiring for Dealership Administrator jobs?

Cities with the most Dealership Administrator job openings:

What states have the most Dealership Administrator jobs?

States with the most job openings for Dealership Administrator jobs include:

What are popular job titles related to Dealership Administrator jobs?

For Dealership Administrator jobs, the most frequently searched job titles are:

Dealership Administrator jobs near you
Infographic showing various Dealership Administrator job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 83% Full Time, 10% Part Time, 1% Temporary, and 4% Contract. Highlights an 91% Physical, 3% Hybrid, and 6% Remote job distribution.

Vision Nissan Webster- Dealership Administrator

Canandaigua, NY • On-site

Vision Auto Group
See more jobs at Vision Auto Groupexternal

$17.50 - $23.75/hr

Other

Posted 5 days ago

Job description

We are seeking an organized, detail-oriented, and proactive Automotive Dealership Administrator to join our team. This individual will play a vital role in ensuring smooth daily operations within our dealership while providing exceptional support to the Sales/Finance and Service/Parts departments. The ideal candidate will have a strong understanding of NYS DMV laws, dealership operations, and be committed to delivering the best possible customer experience.
Key Responsibilities:

  • Collaboration & Customer Experience:
    • Partner with Sales/Finance and Service/Parts Departments to ensure the highest level of customer satisfaction and seamless transaction processing.
    • Assist in providing clear communication and support to customers regarding vehicle purchases, service, parts, and financing.
  • NYS Document Preparation:
    • Prepare New York State (NYS) documents in accordance with DMV laws for vehicle sales and titles, ensuring compliance with all regulatory requirements.
  • Deal Pre-Breaking & Accounting Support:
    • Accurately pre-break deals before they are sent to the centralized accounting office for further processing.
  • Transaction Posting & Logging:
    • Post and log wholesale, dealer trade, and intercompany transactions as required, ensuring accuracy in documentation.
  • Registry & Plate Management:
    • Maintain Police Books of Registry and dealer-issued plate logs to ensure proper tracking of inventory and vehicle status.
  • Cashiering Duties:
    • Perform cashiering duties for the Sales, Service, and Parts Departments as necessary, ensuring accurate processing of payments and transactions.
  • Deposits & Reconciliation:
    • Prepare and reconcile daily deposits, ensuring all financial transactions are properly recorded and deposited in a timely manner.
  • Registration Monitoring & Posting:
    • Post NYS registrations and monitor registration accounts to ensure compliance and accuracy.
  • Vehicle Preparation:
    • Efficiently prepare vehicles to be sold wholesale, including necessary documentation and inspections.
    • Accurately stock in new and used vehicles, including factory orders, auction vehicles, lease buyouts, and dealer trades.
  • End of Month Procedures:
    • Participate in the dealership's end-of-month procedures, ensuring all transactions, reports, and documents are accurately completed and submitted.
Qualifications:
  • High school diploma or equivalent required; additional certification in automotive or business administration is a plus.
  • Previous experience in a dealership environment or similar administrative role preferred.
  • Strong knowledge of NYS DMV laws and dealership operations.
  • Excellent organizational and time-management skills.
  • Strong attention to detail and accuracy in all tasks.
  • Ability to work efficiently both independently and as part of a team.
  • Strong communication skills, both verbal and written.
  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and dealership management software.

If you are an organized, detail-oriented individual who thrives in a fast-paced environment and enjoys working collaboratively to support dealership operations, we encourage you to apply!

Apply