Data Operations Assistant Jobs in Utah (NOW HIRING)

Announcement
Details
Open Date
03/26/2026
Requisition Number
PRN16881N
Job Title
UU Student - Admin/Clerical
Working Title
Student Employee
Career Progression Track
SJ
Track Level
FLSA Code
Nonexempt
Patient Sensitive Job Code?
No
Type
Non Benefited Staff / Student
Temporary?
Yes
Standard Hours per Week
20
Full Time or Part Time?
Part Time
Shift
Day
Work Schedule Summary
Up to 20 hours per week, Monday-Friday. Schedule will be determined upon hire. In-person work required, with possibility of remote work.
Is this a work study job?
No
VP Area
President
Department
00702 - Development Services
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
16.00
Close Date
06/26/2026
Priority Review Date (Note - Posting may close at any time)
Job Summary
The Donor Relations team at the University of Utah is seeking a motivated, detail-oriented student employee to support day-to-day operations while gaining meaningful experience in donor relations, stewardship, communications, events, and advancement operations.
This role is intentionally designed as a developmental, multi-semester learning experience. Students begin by building a strong foundation in donor relations operations and can explore or specialize in areas such as stewardship, events, communications, operations, or gift agreements over time-depending on interest, strengths, and team needs.
Students in this position will also benefit from direct exposure to senior leadership, including working alongside the Chief Donor Relations Officer and collaborating with teams across University Advancement. High-performing students may earn strong letters of recommendation from senior leaders, including the Chief Donor Relations Officer and the Vice President of Advancement, providing a meaningful career boost. This role offers valuable networking opportunities within a large, professional advancement division and helps students build connections that can support future internships, career paths, or graduate school applications.
Responsibilities
Skills You Will Build in This Role
Students in this role gain practical, foundational experience in:

• Donor relations and stewardship best practices
• Nonprofit and higher education advancement operations
• Event logistics and production workflows
• Stakeholder and donor communication processes
• Compliance and documentation for gift agreements
• Project coordination and professional workplace communication
• Cross-functional collaboration within University Advancement
• Working closely with advancement leadership and professional staff
• Building a network within a large advancement organization

Key Responsibilities:
Responsibilities will vary based on team needs and student interest. Areas of work may include:
General Operations

• Assist with data entry, template updates, and documentation maintenance
• Support updates to the team knowledge base in Asana, Box, or other platforms
• Learn and follow confidentiality, professionalism, and data-handling standards
• Participate in onboarding, training, and team-wide meetings

Stewardship

• Assist with card, gift, and recognition item assembly (holidays, milestones, birthdays)
• Maintain inventory of stewardship materials, supplies, and branded items
• Support stewardship data entry, acknowledgements, and Giving Day activities

Events

• Shadow event preparation, planning meetings, and production workflows
• Support event logistics: setup, materials, check-in, and follow-up tasks

Communications

• Proofread communications for clarity, tone, and brand alignment
• Draft short articles, blurbs, or updates for internal use
• Format documents, presentations, or simple web forms

Gift Agreements & Compliance

• Assist with documentation workflows
• Organize and update digital gift agreement files
• Gain exposure to compliance processes and donor intent stewardship

Minimum Qualifications
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description as well as:

• Currently enrolled at University of Utah as a student

Behavioral Competencies

• Strong attention to detail
• Reliable, organized, and able to manage time effectively
• Clear and professional written and verbal communication
• Ability to work independently and within a team
• Willingness to learn new systems and follow established processes
• Commitment to confidentiality, discretion, and professionalism

Technical Competencies

• Basic experience with Microsoft Office or Google Workspace
• Ability to format documents and presentations
• Basic spreadsheet skills (sorting, filtering)
• Comfortable learning new software or digital tools

Preferences

• Interest in nonprofit work, communications, events, or operations
• Experience with project management or collaboration tools (Asana, Airtable, Notion, etc.)
• Customer service or administrative experience

Special Instructions Summary

• One or more letters of recommendation
• Complete survey below

Please complete the following survey to be eligible for employment:
https://airtable.com/appYAK2pOGnxw6BHQ/pagGk3D61uSBW85Il/form
Additional Information
The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information can be located on the University of Utah Non-Discrimination page.
Online reports may be submitted at oeo.utah.edu.