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Data Entry Assistant Jobs in Portland, ME (NOW HIRING)

Living Innovations

Administrative Assistant

Saco, ME · On-site

$17.50/hr

Managing information is central to this role, requiring our Administrative Assistants to be comfortable with computers and eager to learn new systems for digital filing and data entry. Additionally ...

New

S. W. Cole Engineering

Administrative Assistant

Gray, ME · On-site

$21 - $24/hr

We are currently accepting applications for an immediate opening for an Administrative Assistant to ... and data entry; communicating regularly with clients and coworkers from other offices; prepare ...

Mancon, LLC.

Parts Specialist I MEDOT

Scarborough, ME · On-site

The Parts Specialist will assist with inventory control, data entry in inventory systems, customer service, and may occasionally drive a MANCON vehicle to pick up parts. This is an hourly position.

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All JobsData Entry JobsData Entry Assistant JobsData Entry Assistant Jobs in Portland, ME

Data Entry Assistant information

See Portland, ME salary details

$10

$19

$27

How much do data entry assistant jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for data entry assistant in Portland, ME is $19.50, according to ZipRecruiter salary data. Most workers in this role earn between $16.49 and $21.88 per hour, depending on experience, location, and employer.

What does a data entry assistant do?

As a data entry assistant, you type information from handwritten documents, phone calls, or recordings into a computer system and keep that data organized. You may also have job duties similar to those of an administrative assistant, such as answering phone calls, sorting mail, and greeting clients or visitors in the office. The qualifications you need for a career as a data entry clerk are a high school diploma or GED certificate and typing and computer skills. You need a bachelor’s degree for some data entry jobs.

What does a data entry assistant do?

A Data Entry Assistant is responsible for inputting, updating, and maintaining information in computer systems and databases. Their tasks typically include entering data from various sources, verifying accuracy, and ensuring information is organized and accessible. They play a key role in supporting business operations by handling administrative tasks efficiently and maintaining data integrity. Attention to detail and proficiency with office software are essential skills for this position.

What are the key skills and qualifications needed to thrive as a data entry assistant, and why are they important?

To thrive as a Data Entry Assistant, you need excellent typing skills, attention to detail, and a high school diploma or equivalent. Familiarity with data management systems, spreadsheet software like Microsoft Excel, and basic database platforms is typically required. Strong organizational skills, time management, and the ability to work independently or as part of a team are valuable soft skills. These abilities ensure accurate, efficient data processing and contribute to maintaining reliable business records.

What are some common challenges faced by data entry assistants, and how can they be managed?

Data Entry Assistants often encounter challenges such as handling large volumes of data, maintaining high accuracy under tight deadlines, and managing repetitive tasks. To manage these challenges, it's important to develop strong organizational habits, regularly double-check work for errors, and use keyboard shortcuts or data management tools to improve efficiency. Many teams foster a supportive environment where colleagues can share workload during peak periods, and supervisors may offer training to help improve speed and accuracy.

What is the difference between Data Entry Assistant vs Data Coordinator?

AspectData Entry AssistantData Coordinator
CredentialsHigh school diploma or equivalent; basic computer skillsHigh school diploma; some roles may prefer additional certifications
Work EnvironmentOffice settings, data entry centersOffice environments, data management departments
Job ResponsibilitiesInputting data, maintaining databases, verifying accuracyOverseeing data collection, managing data quality, coordinating data projects
Industry UsageCommon in administrative, healthcare, retail sectorsUsed in healthcare, finance, research organizations

While both roles involve working with data, a Data Entry Assistant primarily focuses on inputting and verifying data, whereas a Data Coordinator manages data quality and oversees data processes. The roles often overlap in skills but differ in scope and responsibilities.

Which data entry assistant jobs are legit?

Legitimate data entry assistant jobs are typically posted by reputable companies on well-known job boards and require basic skills in data management and attention to detail. Be cautious of jobs that ask for upfront payments or promise unusually high pay for minimal work, as these are often scams. Verifying the company's credibility and reading reviews can help ensure the job is legitimate.
More about Data Entry Assistant jobs

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The most popular types of Data Entry jobs in Portland, ME are:

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For Data Entry Assistant jobs in Portland, ME, the most frequently searched job titles are:

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The top searched job categories for Data Entry Assistant jobs in Portland, ME are:

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Cities near Portland, ME with the most Data Entry Assistant job openings:

Data Entry Assistant jobs near you
Infographic showing various Data Entry Assistant job openings in Portland, ME as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 15% Part Time, 1% Temporary, and 2% Contract. Highlights an 83% Physical, 4% Hybrid, and 13% Remote job distribution, with an average salary of $41,120 per year, or $19.8 per hour.

Administrative Assistant

Living Innovations

Saco, ME • On-site

$17.50/hr

Other

PTO

Posted 3 days ago

New

Living Innovations rating

6.0

Company rating: 6.0 out of 10

Based on 8 frontline employees who took The Breakroom Quiz

Job description

Administrative Assistant

Saco Office - Saco, ME 04072

Overview

Salary Range $17.50 Hourly Education Level High School or GED

Description

Living Innovations jobs have purpose built in. They're not ordinary – each day offers something new and extraordinary! Hours: 8:30am to 5pm Monday through Friday. This is an in-person position. Living Innovations provides support to people with disabilities to have a good life at home and in the community. As an Administrative Assistant at Living Innovations, you'll be a key player in our team's success! Your primary role will be to deliver top-notch customer service to our internal and external customers, employees, and the individuals we support. You'll be responsible for managing office operations, which include purchasing supplies, communicating with office leadership, and maintaining databases. Managing information is central to this role, requiring our Administrative Assistants to be comfortable with computers and eager to learn new systems for digital filing and data entry. Additionally, you'll play a vital role in our new hire onboarding process, including gathering background checks, and scheduling training.

What you'll be doing:

  • Providing excellent customer service both via phone and office interactions.
  • Directing all calls and taking messages as needed.
  • Conducting onboarding with new employees/home providers.
  • Maintaining employee and home provider files via electronic filing system(s).
  • Scanning, filing, and sending key documents to keep our office records accurate and up to date.
  • Ordering & maintaining office supplies, equipment, and inventory.
  • Maintaining cleanliness of office conference rooms & reception areas.

Benefits Include:

  • $500 Sign on bonus
  • Paid time off
  • Professional development opportunities
  • The satisfaction of making a real difference!
Qualifications

Qualifications:

  • A patient, caring, and positive attitude.
  • Strong verbal and written communication skills.
  • Ability to provide customer service in an upbeat and cheerful manner.
  • Prior experience using Microsoft Office Suite (Word/Excel/Outlook).
  • Valid state issued driver's license, current vehicle insurance declaration and vehicle registration.
  • A high school diploma or equivalent.
  • The ability to pass comprehensive background checks per state and company regulations/policies

What Living Innovations employees say

Pay

Benefits

Hours and flexibility

Workplace

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