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Job Description

Job Summary

The Associate Vice President (AVP) serves as a senior administrative leader within the Division of Finance and Administration and is responsible for coordinating and advancing operational initiatives that support a safe, efficient, and well-maintained campus environment. The position oversees assigned departments and administrative functions, ensures compliance with applicable federal and state regulations, and supports institutional planning and operational effectiveness.

Essential Duties and Responsibilities

• Provides leadership and strategic direction for assigned operational units within the Division of Finance and Administration.

• Serves as the institution's designated Campus Safety Survey Administrator, including policy development, training, data collection, preparation and distribution of the Annual Security and Fire Safety Report, and required reporting to the U.S. Department of Education.

• Coordinates with appropriate University departments to identify, train, and support Campus Security Authorities.

• Oversees Environmental Health & Safety and other assigned departments.

• Collaborates with Facilities, Planning, Construction, and Operations personnel to support campus infrastructure planning, deferred maintenance initiatives, capital projects, and operational improvements.

• Oversees and manages third-party contracts and service agreements including, but not limited to, facilities maintenance, grounds, custodial services, housing, food services, bookstore operations, construction management, and project management functions.

• Monitors vendor performance and ensures contractual obligations, service levels, and customer service expectations are achieved.

• Assists in the development and implementation of strategic initiatives related to campus operations, safety, planning, sustainability, and operational effectiveness.

• Develops and maintains productive working relationships with university stakeholders, external agencies, contractors, and community partners.

• Supports emergency preparedness, business continuity, and risk mitigation efforts in collaboration with campus leadership.

• Prepares reports, analyses, and recommendations for executive leadership regarding operational performance, compliance, and strategic initiatives.

This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Minimum Requirements

• Education - Bachelor's degree in Business Administration, Public Administration, Higher Education Administration, Construction Management, Engineering, Safety Management, or a related field.

• Experience - Ten years of progressively responsible administrative or operational leadership experience.

• Supervisory Experience - Minimum of three years of supervisory experience managing professional staff and organizational operations.

Preferred Education and Experience

• Master's degree in Business Administration, Public Administration, Higher Education Administration, or related field.

• Experience in higher education administration.

• Experience overseeing facilities, operations, construction, planning, environmental health and safety, or auxiliary services.

• Experience administering complex contracts and vendor relationships.

Knowledge and Abilities

Knowledge of:

• Higher education operations and administration.

• Contract administration and vendor management.

• Strategic planning and organizational effectiveness.

• Budget development and fiscal management.

Ability to:

• Lead and manage multiple operational functions simultaneously.

• Develop productive relationships with diverse stakeholders.

• Analyze and interpret contracts, regulations, and policies.

• Communicate effectively both verbally and in writing.

• Exercise sound judgment and decision-making.

• Lead organizational change initiatives.

• Work independently and collaboratively in a complex environment.

Preferred Knowledge and Abilities

Knowledge of:

• Environmental Health & Safety practices.

• Emergency preparedness and continuity planning.

• Bilingual English/Spanish.

Ability to:

• Foster collaboration across divisions and departments.

• Manage large-scale operational projects.

• Balance strategic priorities with day-to-day operational demands.

Preferred License/Certification

• CTCM and/or CTCD Certification

• Other relevant professional certifications

Physical Requirements - General office environment.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Supervision of Others

This position generally supervises assigned professional, administrative, and operational personnel.

Other Requirements

• Occasional evening and weekend work.

• Occasional travel.

• Position requires on-campus, face-to-face interactions.

• Position requires maintaining a regular schedule of attendance on campus and in the workplace.

Salary: $110,000 - $140,000/annually

INSTRUCTIONS TO APPLICANT: During the application process you have only one opportunity to enter the requested information, upload documents and Submit the application. You will not be able to make changes or add additional documents once you "Submit" the application materials. The software does not allow you to "Save" your application and return to complete the process at a later time. The page "My Experience" has an area provided under Resume/CV to drop or upload files. Be sure to include:

• Resume

• Cover Letter

• 3 -5 professional references and their full contact information

• Unofficial transcripts (if applicable)

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.