Our experiential agency is looking for a Creative Producer/Project Manager who will be responsible for budgeting, timelines/work back schedules, project team management, client relations, vendor management, and the day-to-day implementation of the creative deliverables. Deliverables could include everything from concepting and brand ID to expo layout, signage and more.
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Looking for:
- 5+ years of experience managing creative projects
- Microsoft Office suite, Google Suite & Drive, AirTable and/or Quip program experience preferred; Monday.com experience is a bonus
- Experience presenting and supporting concepts to internal and external teams and clients
- Ability to work independently, in a team, and as a report to a project lead
- Ability to support and work collaboratively with different workstyles, teams, clients seamlessly
- Successfully perform in a high stress, fast-paced environment
- Accept changes with short notice and tolerate frequent interruptions
- Ability to maintain high levels of confidentiality
- Thrive on collaboration with team members
- Work independently and interdependently
ESSENTIAL RESPONSIBILITIES
- Support the creative team as needed from a logistical standpoint.
- Advocate for client creative needs with the team understanding the budget and information needed to support from a production standpoint.
- Manage client in partnership with the Creative Director and Executive Producer
- Direct client communication to assure team can focus on the deliverables and ensure communication is organized and responsive
- Respect and understand the creative process on a project
- Track all creative deliverables through team tools and in accordance with client needs.
- Communicate clearly with team members and clients
- Be the connective tissue holistically and know the project inside and out to ensure successful results
- Create and manage approved budget, tracking all related financials related to project and/or workstream
- Set timelines and associated milestones for all projects, integrating with other service lines when required
- Drive process and timeline with internal and client teams for creative design, reviews, and approvals AND vendor partners on deadlines, proofs, final file delivery and onsite execution
- Establish good relations with vendors and work with vendors in securing needed materials on time, within budget and meeting requested specifications.
- Report weekly to project lead on all updates including team hours, budget changes and updates
- Manage internal and client facing documents including but not limited to: signage grids, signage plans, integrated space plans, attendee journey docs, furniture grids, etc.
- Lead internal and external meetings, take notes, set agendas, follow up on action items for the creative team
- Go above and beyond to ensure client and company success
- Effectively manage a high volume of work and consistently provide a high quality of work output
- Utilize creative problem solving all along the planning cycle, consistently looking for ways to deliver more effectively
- Review creative layouts with the Creative Director or Creative Lead and collectively provide feedback
- Manage approved scope of project and notify team of any scope changes
- Manage timeline and workback; communicate changes to the team and clients when necessary - keep the creative team on track; set and meet expectations with clients
- Communicate with Executive Producer weekly on budget updates and when change orders are necessary
- Communicate with the Resourcing team when (budgeted) creative resources are needed
- Set up and lead internal creative review meetings between the project team (prior to client calls)
- Communicate with client the status of creative deliverables
- Identify and track when a new resource is needed to support the deliverable. (Copywriter, Graphics, Animations, UX/UI, Etc.)
- Manage legal reviews as necessary
- Support creative budget reconciliation
- Project wrap and archive content
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