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Course Materials Manager Jobs in California (NOW HIRING)

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Course Materials Manager information

What is a course materials manager?

Course Materials Managers are professionals responsible for overseeing the selection, procurement, and distribution of textbooks and other educational materials for schools, colleges, or universities. They work closely with faculty, publishers, and vendors to ensure that students have timely access to required resources. Their duties often include managing inventory, negotiating contracts, and implementing cost-saving strategies. Effective Course Materials Managers help support student success by ensuring materials are affordable and readily available.

What are the main challenges a course materials manager faces during peak academic seasons?

During peak academic seasons, such as the start of new semesters, Course Materials Managers often encounter challenges related to inventory management, timely procurement of textbooks, and coordinating with faculty to confirm required materials. Balancing the needs of students with fluctuating publisher availability and last-minute curriculum changes requires strong organizational and communication skills. Additionally, managing digital and print materials, while ensuring compliance with copyright regulations, adds complexity to the role. Proactive planning and close collaboration with academic departments are key to successfully navigating these busy periods.

What are the key skills and qualifications needed to thrive as a course materials manager, and why are they important?

To thrive as a Course Materials Manager, you need expertise in inventory management, procurement processes, and a solid understanding of educational content, often supported by a bachelor’s degree in business, education, or a related field. Familiarity with inventory management systems, point-of-sale software, and publisher platforms is typically required. Strong organizational skills, attention to detail, and effective communication are crucial soft skills for coordinating with faculty, vendors, and students. These competencies ensure efficient course material availability, cost-effectiveness, and a smooth academic experience for all stakeholders.

What does a course materials manager do?

A course materials manager oversees the procurement, organization, and distribution of educational resources such as textbooks, digital content, and supplies for academic programs. They coordinate with instructors, students, and suppliers to ensure materials are available and up-to-date, often using inventory management software. The role requires strong organizational skills and knowledge of educational resources and logistics.

What are popular job titles related to Course Materials Manager jobs in California?

For Course Materials Manager jobs in California, the most frequently searched job titles are:

What job categories do people searching Course Materials Manager jobs in California look for?

The top searched job categories for Course Materials Manager jobs in California are:

What cities in California are hiring for Course Materials Manager jobs?

Cities in California with the most Course Materials Manager job openings:

Course Materials Manager jobs near you
Infographic showing various Course Materials Manager job openings in California as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, 2% Temporary, and 1% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution.

Course Materials Buyer

California Baptist University

Riverside, CA • On-site

$26 - $27.50/hr

Full-time

Re-posted 10 days ago

California Baptist University rating

6.6

Company rating: 6.6 out of 10

Based on 8 frontline employees who took The Breakroom Quiz

498th of 618 rated colleges and universities

Job description

Posting Details
Position Information
Job Title
Course Materials Buyer
Posting Number
S1703P
Pay Range
Compensation for this position is expected to range between $26.00 and $27.50 per hour, in alignment with what California Baptist University (CBU) reasonably anticipates paying for this role. The final rate may vary depending on the candidate's qualifications, experience, and prevailing market conditions. In addition to competitive wages, CBU provides a comprehensive and generous benefits package to eligible employees.
Position Summary Information
Summary
Under the direction of the Director of Course Materials, the Course Materials Buyer supports a wide range of professional, technical and administrative duties that support the procurement, inventory management, and distribution of physical and digital course materials for California Baptist University (CBU). This position collaborates with faculty, vendors, and internal stakeholders to ensure timely and accurate course material adoption, purchasing, and availability across on campus, online, and satellite learning environments. The role also assists with the training and oversight of student employees and requires strong organizational, analytical, communication, and customer service skills. The incumbent is expected to uphold university policies and support CBU's Christ-centered mission and values. Extended hours, including overtime, will be required during peak operational periods.
Essential Duties and Responsibilities
include the following. Other duties may be assigned.
  1. Coordinate with academic departments, faculty, staff, and vendors to ensure the timely and accurate collection of course material adoptions.
  2. Manage course material adoption data through research, tracking, reconciliation, and data maintenance using the campus store ERP system, Excel, and other approved software applications.
  3. Support course material procurement activities by creating purchase orders, researching product availability and edition status, and obtaining pricing information from publishers and vendors.
  4. Administer and support course material affordability programs, ensuring timely implementation and delivery of required materials.
  5. Establish and maintain effective and collaborative working relationships with faculty, staff, student employees, publishers, vendors, customers, and campus partners.
  6. Assist with inventory management activities, including shelving, merchandising, stock maintenance, and returns processing.
  7. Collect, analyze, and interpret operational, inventory, and market data to support decision-making and identify trends affecting course materials operations.
  8. Identify opportunities for process improvement and leverage technology solutions to enhance operational efficiency, accuracy, and service delivery.
  9. Prepare routine and ad hoc reports, forecasts, and analyses for management review and planning purposes.
  10. Collaborate with CBU Information Technology, Learning Management Systems (LMS), and Course Design teams to support system integration and approved process enhancements.
  11. Develop, maintain, and distribute documentation, training materials, user guides, sales history reports, and forecasting resources for internal and external stakeholders.
  12. Train, mentor, and provide day-to-day oversight of student employees to ensure work is completed accurately, efficiently, and in accordance with established procedures.
  13. Facilitate training sessions and provide backup instructional support for workshops, demonstrations, and open lab sessions for faculty, staff, and students as needed.
  14. Participate in periodic and annual physical inventory counts to maintain inventory accuracy and compliance with established procedures.
  15. Remain knowledgeable of industry trends, emerging technologies, and best practices related to course materials management and higher education retail operations.

Supervisory Responsibilities
This position has no supervisory responsibilities.
Other Knowledge Skills and Abilities
To perform this position successfully, an individual must be able to effectively carry out all essential duties. The following requirements outline the knowledge, skills, and abilities needed for the role:
  • Demonstrated commitment to living out and upholding the University's Christ-centered mission and values.
  • Proficiency in Microsoft Office applications, including advanced working knowledge of Excel and other business software.
  • Ability to effectively utilize enterprise systems and technology platforms, including ERP systems, course materials management software, eCommerce platforms, and automated data import/export tools.
  • Working knowledge of business English, basic mathematics, and standard office practices, procedures, and equipment.
  • Ability to develop and maintain databases, manage data integrity, and generate reports for operational and strategic decision-making.
  • Strong organizational and time-management skills, with the ability to prioritize multiple assignments, meet deadlines, and maintain a high level of accuracy.
  • Effective and persuasive written and verbal communication skills, including professional correspondence, report preparation, presentations, and customer interactions.
  • Ability to exercise sound judgment, maintain confidentiality, and handle sensitive information with discretion.
  • Strong analytical skills, including the ability to gather, interpret, and present data in a meaningful and actionable format.
  • Excellent interpersonal skills and the ability to establish and maintain effective working relationships with faculty, staff, students, vendors, and external partners.
  • Ability to train, mentor, and provide functional oversight to student employees, including organizing, assigning, and monitoring work.
  • Ability to interpret, apply, and adapt policies, procedures, and operational guidelines.
  • Strong problem-solving and customer service skills, including the ability to effectively resolve concerns and provide timely support.

PHYSICAL DEMANDS: The physical demands described here are representative of those required to successfully perform the essential functions of this position. While performing the duties of this job, the employee is regularly required to sit, stand, walk, and use hands and fingers to operate computers and other office equipment. The employee must have sufficient visual acuity to read printed and electronic materials and communicate effectively in person, virtually, and by telephone. The employee may occasionally lift, move, or carry materials weighing up to 45 pounds. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those encountered while performing the essential functions of this position. Work is typically performed in a professional office and retail environment with moderate noise levels. The position may require occasional work in stockroom or warehouse areas and periodic physical inventory activities. Exposure to health or safety hazards is minimal.
Education and/or Experience
Associate degree from an accredited two-year college or technical school and one (1) year of related experience preferred; or an equivalent combination of education, training, and experience. Experience in purchasing, inventory management, retail operations, course materials management, or a higher education environment is preferred.
Posting Detail Information
Open Date
Remove from Web
Open Until Filled
Special Instructions to Applicants
Nondiscrimination Statement
State and Federal law permit California Baptist University to discriminate on the basis of religion in order to fulfill its purpose. The University does not discriminate contrary to either State or Federal law.
Quick Link to Posting
https://jobs.calbaptist.edu/postings/10336

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