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Coordinator Jobs in Reston, VA (NOW HIRING)

Axle

Operations Coordinator

Bethesda, MD · On-site

Axle is seeking a Operations Coordinator to join our vibrant team at the National Institutes of Health (NIH) supporting the NIH in Bethesda, MD Benefits We Offer: * 100% Medical, Dental & Vision ...

YOTEL

Sales Coordinator

Washington, DC · On-site

$21.25 - $29/hr

Sales Coordinator Position Overview: The Sales Coordinator will work with the Sales Team. They will manage various aspects of filing contracts, assisting with group resumes, building group blocks and ...

ASP Web Solutions

Project Coordinator

Falls Church, VA · On-site

ASP Web Solutions is a nationwide staffing company seeking a Project Coordinator for a prospective position in Falls Church, VA. The role involves providing support to the Defense Health Agency ...

Royal Restoration Inc.

Project Coordinator

Lorton, VA · On-site

$60 - $80/hr

We are seeking an experienced Project Coordinator with strong TPA/SLA workflow experience to support and help our project coordination. This role is ideal for someone who is organized, proactive, and ...

TekStream Solutions

Recruitment Coordinator

Reston, VA · On-site

$20.75 - $27.75/hr

Recruiting Coordinator/Talent Acquisition Coordinator Location: Reston, VA Hybrid schedule - minimum of 3 days per week onsite in Reston, VA. In this role, you will act as a liaison between ...

Columbia Sussex

Sales Coordinator

Arlington, VA · On-site

$22 - $24/hr

Sales Coordinator Location: Arlington, VA 22203 Job Overview We are seeking a highly organized and motivated Sales Coordinator to join our team in Arlington, VA. The Sales Coordinator will support ...

UNAVAILABLE

Project Coordinator

Washington, DC · On-site

$80 - $100/hr

Coordinating staff and contractors locally and nationally * Coordinating project submittals to various jurisdictional agencies, Cities, utilities, etc. * Researching agency requirements * Tracking of ...

Aston Carter

Administrative Coordinator

Arlington, VA · On-site

$26/hr

The Recruiting Coordinator works closely with a team of recruiters in a fast-paced recruiting organization and plays a key role in managing recruiting activities and building strong candidate ...

Kimley-horn

Project Coordinator

Washington, DC · On-site

$80K - $100K/yr

Overview Kimley-Horn of DC is looking for a Project Coordinator! This is not a remote position. Responsibilities * Managing full project cycle for national clients * Interfacing with clients ...

Kimley-Horn

Project Coordinator

Washington, DC · On-site

$80K - $100K/yr

Overview Kimley-Horn of DC is looking for a Project Coordinator! This is not a remote position. Responsibilities * Managing full project cycle for national clients * Interfacing with clients ...

Aston Carter

Recruiting Coordinator

Arlington, VA

$26/hr

The Recruiting Coordinator works closely with a team of recruiters in a fast-paced recruiting organization and plays a key role in managing recruiting activities and building strong candidate ...

HITT Contracting, Inc.

Recruiting Coordinator

Falls Church, VA · Hybrid

$21.25 - $28.50/hr

Recruiting Coordinator HITT Contracting is seeking a highly organized and detail-oriented Recruiting Coordinator to support our national recruiting function and help drive a consistent, high-quality ...

Kimley-Horn

Project Coordinator

Washington, DC · On-site

$80K - $100K/yr

Kimley-Horn of DC is looking for a Project Coordinator! This is not a remote position. * Managing full project cycle for national clients * Interfacing with clients regarding project expectations ...

Coloplast

Conferences Coordinator

Arlington, VA · On-site

Conferences Coordinator Location: Arlington, US Job Family: Consumer Country/Region: United States The Conferences Coordinator for Medical Affairs manages the planning and execution of the company ...

Baseline Medical

Schedule Coordinator

Fairfax, VA · On-site

$20 - $24/hr

Baseline Medical is seeking an experienced Schedule Coordinator who thrives in a fast-paced environment and brings strong scheduling, coordination, and problem-solving skills. Experience in health ...

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Showing results 21-40

All JobsCoordinator JobsCoordinator Jobs in Reston, VA

Coordinator information

See Reston, VA salary details

$28.1K

$60.2K

$105.6K

How much do coordinator jobs pay per year?

As of Sep 9, 2026, the average yearly pay for coordinator in Reston, VA is $60,204.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,100.00 and $72,300.00 per year, depending on experience, location, and employer.

What does a coordinator do?

Coordinators plan and schedule events, programs, or projects. In this position, you can work in a variety of industries, so your duties and the necessary qualifications vary by field. There are project coordinators who work in the construction, manufacturing, and development industries, program coordinators, who typically work in education, community outreach, or non-profit organizations, and numerous other positions that require significant coordination experience. For those who work in labor industries, coordination might include developing timetables and budgets for the ordering and delivery of materials or services, while at a school, an instructional coordinator might prepare an afterschool program curriculum.

What are the key skills and qualifications needed to thrive as a coordinator, and why are they important?

To thrive as a Coordinator, you need strong organizational skills, multitasking ability, and attention to detail, often supported by a relevant degree or experience in project or office management. Familiarity with scheduling software, project management tools like Trello or Asana, and proficiency in Microsoft Office Suite are typically required. Excellent communication, problem-solving, and teamwork skills help a Coordinator manage priorities and foster smooth collaboration among stakeholders. These skills are critical for ensuring efficient operations, timely project delivery, and effective coordination across teams.

How do coordinators typically manage communication and collaboration across multiple teams or departments?

Coordinators often serve as the central point of contact among various teams, ensuring that information flows smoothly and tasks are aligned with project goals. They use organizational tools, regular meetings, and clear documentation to keep everyone informed and on track. A key challenge is balancing competing priorities and addressing any communication gaps, which requires strong interpersonal skills and adaptability. Successful Coordinators proactively build relationships and clarify expectations to help teams work efficiently together.

What is the difference between Coordinator vs Administrative Assistant?

AspectCoordinatorAdministrative Assistant
Required CredentialsHigh school diploma; sometimes certifications in project managementHigh school diploma; administrative or office management certifications optional
Work EnvironmentTeam projects, meetings, event planningOffice setting, handling correspondence and scheduling
Employer & Industry UsageNonprofits, corporate, healthcare, educationCorporate, government, small businesses
Common Search & ComparisonCoordination, project management, event planningOffice support, clerical work, scheduling

While both roles support organizational functions, Coordinators typically handle project or event management tasks requiring some specialized skills, whereas Administrative Assistants focus on clerical and administrative support. The roles often overlap but differ mainly in scope and responsibilities.

What are the duties of a coordinator?

A coordinator is responsible for organizing and managing specific projects or activities within an organization. Their duties include planning, scheduling, communicating with team members, and ensuring tasks are completed on time, often using tools like spreadsheets or project management software. Strong organizational and communication skills are essential for success in this role.
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Infographic showing various Coordinator job openings in Reston, VA as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 16% Part Time, 1% Temporary, and 1% Contract. Highlights an 78% Physical, 2% Hybrid, and 20% Remote job distribution, with an average salary of $60,204 per year, or $28.9 per hour.

Operations Coordinator

Bethesda, MD • On-site

Axle
See more jobs at Axleexternal

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 19 days ago

Key responsibilities

  • Manage complex executive calendars, including scheduling, rescheduling, and prioritizing meetings.

  • Coordinate meeting logistics, prepare agendas and supporting materials, and record meeting minutes.

  • Support special projects by developing plans, coordinating meetings, preparing materials, and monitoring progress.

Job description

(ID: 2026-3391)
Axle is a bioscience and information technology company that offers advancements in translational research, biomedical informatics, and data science applications to research centers and healthcare organizations nationally and abroad. With experts in biomedical science, software engineering, and program management, we focus on developing and applying research tools and techniques to empower decision-making and accelerate research discoveries. We work with some of the top research organizations and facilities in the country including multiple institutes at the National Institutes of Health (NIH).
Axle is seeking a Operations Coordinator to join our vibrant team at the National Institutes of Health (NIH) supporting the NIH in Bethesda, MD
Benefits We Offer:
  • 100% Medical, Dental & Vision Coverage for Employees
  • Paid Time Off and Paid Holidays
  • 401K match up to 5%
  • Educational Benefits for Career Growth
  • Employee Referral Bonus
  • Flexible Spending Accounts:
    • Healthcare (FSA)
    • Parking Reimbursement Account (PRK)
    • Dependent Care Assistant Program (DCAP)
    • Transportation Reimbursement Account (TRN)

Position Summary
The Executive Operations Coordinator provides comprehensive administrative and operational support to senior executive leadership. This role manages complex calendars, facilitates clear and timely communications, coordinates meetings and logistics, supports special projects, and drives process improvements that enhance overall organizational efficiency.
Scope of Work
The Coordinator independently furnishes the administrative expertise, coordination, and follow-through needed to support one or more executive principals. Core areas of responsibility include:
  • Managing complex executive calendars, including scheduling, rescheduling, and prioritizing meetings as organizational priorities shift.
  • Facilitating executive communications and correspondence on behalf of leadership.
  • Coordinating meeting logistics, from initial request through completion, and preparing supporting materials.
  • Independently managing special projects assigned by executive leadership.
  • Identifying and implementing process improvements to enhance operational efficiency.
  • Providing travel coordination support as needed.
  • Serving as the primary administrative point of contact, ensuring all activities comply with applicable standards and guidelines.

Key Responsibilities
Executive Calendar Management
  • Manage complex executive calendars for one or more principals, including scheduling, rescheduling, and prioritizing meetings based on changing organizational priorities.
  • Coordinate internal and external meetings involving senior leadership, partner organizations, and other stakeholders.
  • Evaluate scheduling conflicts and independently recommend solutions to maximize executive efficiency.
  • Prepare daily and weekly calendar briefings, ensuring principals are informed of schedule changes and logistical requirements.
  • Coordinate conference rooms, virtual meeting platforms, and hybrid meeting logistics.

Executive Communications:
  • Draft, edit, and transmit correspondence on behalf of principals, including meeting requests, information requests, and follow-up communications.
  • Monitor incoming requests requiring executive attention, route inquiries to appropriate staff, and track responses to ensure timely follow-up.
  • Develop standardized communication templates to improve consistency and efficiency.

Meeting Coordination and Executive Operations
  • Develop and maintain standardized meeting intake processes, templates, and tracking systems.
  • Coordinate meeting logistics from initial request through completion.
  • Prepare meeting agendas, briefing materials, attendee lists, biographies, and supporting documentation.
  • Attend meetings as requested to record minutes, summarize discussions, capture action items, and monitor follow-up activities.
  • Prepare meeting summaries and distribute action items to participants.

Executive Accompaniment and On-Site Coordination
  • Accompany principals to meetings as requested to provide logistical coordination, ensure schedule adherence, and facilitate transitions between meetings.
  • Coordinate last-minute schedule adjustments while principals are engaged in meetings.
  • Serve as liaison between executive leadership and meeting organizers regarding timing, logistics, and required materials.

Operational Coordination and Special Projects:
  • Independently coordinate special projects assigned by executive leadership, which may include developing project plans and timelines, coordinating meetings and workgroups, and preparing agendas and briefing materials.
  • Prepare presentations, spreadsheets, reports, dashboards, and tracking documents.
  • Conduct research and compile information from multiple sources.
  • Monitor project milestones and follow up on outstanding actions.
  • Maintain project documentation and provide status updates to executive leadership.

Process Improvement and Organizational Effectiveness
  • Proactively identify opportunities to improve administrative and operational processes.
  • Develop and maintain Standard Operating Procedures (SOPs), workflows, templates, and guidance documents that improve organizational efficiency.
  • Recommend improvements to scheduling practices, communications, information management, and meeting coordination.
  • Develop tracking systems for recurring organizational activities and executive priorities.

Relationship Management and Organizational Coordination
  • Develop and maintain collaborative working relationships across the organization and with external partners to facilitate efficient coordination of executive activities.
  • Serve as a primary administrative point of contact for executive scheduling and operational coordination.
  • Coordinate with other leadership offices to resolve scheduling conflicts and facilitate executive engagements.

Travel Coordination:
  • Coordinate executive travel as required, including preparation of itineraries, travel summaries, agendas, and supporting documentation.
  • Coordinate travel logistics with appropriate administrative offices.

Administrative Support:
  • Maintain administrative files, electronic records, correspondence, and tracking systems.
  • Develop spreadsheets to analyze operational data.
  • Create and maintain presentations, reports, briefing books, and other presentation materials.
  • Coordinate printing, scanning, electronic document management, and records retention activities.
  • Maintain administrative databases and tracking systems.
  • Perform other administrative and operational duties consistent with executive support services.

Qualifications
Education & Certifications
  • Bachelor's degree in Business Administration, Public Administration, Communications, Healthcare Administration, or a related field preferred.
  • Four (4) years of progressively responsible executive administrative support experience may substitute for a bachelor's degree.

Experience
  • Minimum of five (5) years supporting senior executives or executive leadership in a complex organizational environment.
  • Demonstrated experience managing multiple competing priorities with minimal supervision.
  • Experience coordinating executive calendars involving numerous internal and external stakeholders.
  • Experience preparing executive correspondence, meeting summaries, and briefing materials.
  • Experience developing presentations, spreadsheets, reports, and tracking systems.
  • Experience handling confidential and sensitive information while exercising sound judgment and discretion.
  • Experience improving business processes and developing administrative procedures.

Skills
  • Executive calendar management
  • Executive communications and correspondence
  • Meeting planning, coordination, and facilitation
  • Meeting minutes and executive summaries
  • Organizational planning and prioritization
  • Project coordination
  • Process improvement and SOP development
  • Relationship management and customer service
  • Executive briefing preparation
  • Analytical and problem-solving skills
  • Travel coordination
  • Records management

Software & Tools
  • Microsoft Outlook, Teams, Word, Excel, and PowerPoint
  • SharePoint
  • Adobe Acrobat
  • Other standard administrative and productivity systems as required

Disclaimer: The above description is meant to illustrate the general nature of work and level of effort being performed by individuals assigned to this position or job description. This is not restricted as a complete list of all skills, responsibilities, duties, and/or assignments required. Individuals may be required to perform duties outside of their position, job description or responsibilities as needed.
The diversity of Axle's employees is a tremendous asset. We are firmly committed to providing equal opportunity in all aspects of employment and will not tolerate any illegal discrimination or harassment based on age, race, gender, religion, national origin, disability, marital status, covered veteran status, sexual orientation, status with respect to public assistance, and other characteristics protected under state, federal, or local law and to deter those who aid, abet, or induce discrimination or coerce others to discriminate.
Accessibility: If you need an accommodation as part of the employment process please contact: careers@axleinfo.com
This role has a market-competitive salary with an anticipated base compensation range listed below. Actual salaries will vary depending on a candidate's experience, qualifications, skills, and location.
Salary Range
$60,000-$65,000 USD

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