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Controlled Substance Coordinator Jobs (NOW HIRING)

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Medication Coordinator

Fort Worth, TX · On-site

$16.25 - $21.50/hr

Position Summary The Medication Coordinator provides essential administrative and clinical support ... This role is responsible for managing controlled substance refill requests, processing prior ...

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Controlled Substance Coordinator information

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$24.5K

$57.2K

$87K

How much do controlled substance coordinator jobs pay per year?

As of Sep 6, 2026, the average yearly pay for controlled substance coordinator in the United States is $57,202.00, according to ZipRecruiter salary data. Most workers in this role earn between $44,500.00 and $69,000.00 per year, depending on experience, location, and employer.

What is a controlled substance coordinator?

A Controlled Substance Coordinator is a professional responsible for overseeing the management, storage, and documentation of controlled substances within an organization, such as a hospital, pharmacy, or research facility. Their duties include ensuring compliance with federal and state regulations, maintaining accurate records, conducting audits, and training staff on proper handling procedures. This role is crucial for preventing misuse, loss, or diversion of controlled substances and ensuring legal and ethical standards are met.

What are the key skills and qualifications needed to thrive as a controlled substance coordinator?

To excel as a Controlled Substance Coordinator, you need a solid understanding of pharmacy operations, regulatory compliance, and inventory management, often supported by a pharmacy technician certification or similar qualification. Familiarity with automated dispensing systems, controlled substance tracking software, and DEA regulations is crucial. Attention to detail, integrity, and strong organizational skills are essential soft skills for managing sensitive pharmaceuticals. These competencies ensure controlled substances are handled securely, legally, and accurately, safeguarding patient safety and institutional compliance.

What are some common challenges a controlled substance coordinator faces in ensuring regulatory compliance?

A Controlled Substance Coordinator often encounters challenges related to maintaining strict adherence to federal and state regulations, such as DEA requirements. This includes ensuring thorough documentation, proper storage, and accurate inventory tracking of controlled substances. Coordinators must also oversee staff training and conduct regular audits to prevent discrepancies or potential diversion. Close collaboration with pharmacy staff, security teams, and regulatory agencies is essential to proactively address compliance issues and mitigate risks.

What is the difference between Controlled Substance Coordinator vs Pharmacist?

AspectControlled Substance CoordinatorPharmacist
CredentialsTypically requires a certification in controlled substances or pharmacy technician licenseRequires a Doctor of Pharmacy (Pharm.D.) degree and licensure
Work EnvironmentHealthcare facilities, pharmacies, hospitals, clinicsPharmacies, hospitals, clinics, retail stores
Employer & IndustryHealthcare providers, government agencies, pharmaciesPharmaceutical industry, healthcare facilities, retail pharmacies
Common Search & ComparisonYesYes

The Controlled Substance Coordinator primarily manages compliance and inventory of controlled substances within healthcare settings, often requiring certification or licensing. Pharmacists have a broader role in dispensing medications, patient counseling, and clinical decision-making, requiring advanced degrees and licensure. While both roles work with controlled substances, the Coordinator focuses on regulatory adherence, whereas pharmacists handle medication management and patient care.

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Controlled Substance Coordinator jobs near you
Infographic showing various Controlled Substance Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, 1% Contract, and 1% Nights. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution, with an average salary of $57,202 per year, or $27.5 per hour.

Program Specialist

Veterans Health Administration

Huntington, WV • On-site, Remote

$50K - $80K/yr

Full-time

This job post has expired 2 days ago. Applications are no longer accepted.

Veterans Health Administration rating

8.1

Company rating: 8.1 out of 10

Based on 1,008 frontline employees who took The Breakroom Quiz

68th of 898 rated healthcare providers

Job description

Summary
This position is located at the Hershel "Woody" Williams VA Medical Center in Education & Learning Resources under the Chief Nurse, Education & Learning Resources and Designated Education Officer. This section manages all academic affiliation agreements with over 40 institutions of learning and is accountable for approximately 500 clinical trainees annually. The Program Specialist is responsible for planning, developing, and directing the administrative activities of the Trainee Program.
Learn more about this agency
Duties
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Major duties include but are not limited to the following:
Program Administrative Responsibilities 50%
  • Provide managerial support to the Chief Nurse, Education & Learning Resources and Designated Education Officer for the planning, analysis and coordination of resident, medical student, and trainee education.
  • Use analytical skills, judgment and discretion combined with knowledge of administrative principles, concepts, policies, and objectives to ensure program compliance with VA directives and academic regulatory requirements for all programs supported.
  • Serve as the primary liaison with critical persons and groups both inside and outside the organization.
  • Manage the data gathering and writing of multiple detailed reports, initiation and maintenance of VA educational activities including agreements, monitoring, and reporting of learner satisfaction and other data management including resident, medical and associated health trainee supervision.
  • Develop budget requests for residents and associated health salaries, employee tuition reimbursements, educational membership dues, and other service costs.
  • Perform management analyses and develops reports pertaining to program goals, operations, and assessments for planning phases of activities and the program. This includes the acquisition, development, analysis or use in planning efforts. Such assignments are broad and not adequately covered by manuals, previous reports or established management programs and require a great deal of creativity in designing methods to gather, analyze and present data.
  • Responsible for identifying issues within the service which may require new or revised policies or procedures and brings them to the supervisor's attention for appropriate action. Responsible for obtaining timely actions, responses or decisions on request and ensures they are consistent with OAA and Huntington VAMC policy. Responsible for final analysis, recommends controversial actions to remedy critical problems alleviating any chance that accreditation may be threatened.
  • Maintain program requirements/validation criteria for assigned area.
  • Prepare reports involving trend analyses and follow-up in these areas for Quality Assurance Program, analyzes complex and critical data and recommends action. The employee also implements changes where possible, initiates training, and other actions necessary to improve customer relations

Controlled Substance Coordinator 50%
  • Distribute written policies and procedures and/or memorandums that promote commitment to corporate compliance and address specific areas of risk associated with non-compliance with controlled substance inspections and accountability in accordance with VHA directives and handbooks
  • Maintain collaborative working relationships with VHA Controlled Substance Coordinators, as well as the CVAHCS medical staff, the executive leadership and other key VAMC stakeholders
  • Utilize staff interviews, inspection reports, and auditing tools to identify weaknesses within the program
  • Maintain awareness of laws and regulations, keeping appraised of current changes that may affect the Medical Center Controlled Substance Program through seminars, training programs, conferences, and personal contacts
  • Establish procedures for data validation. This objective is to assure accurate, timely, and consistent submission of inspection reports, quarterly statistical data, and end of the year analysis
  • Ensure the development and implementation of regular, effective education and training for all narcotic inspectors on issues relating to the controlled substance inspection compliance program. Establishes a mechanism for documentation and tracking of compliance related training to ensure that data is captured accurately and timely in accordance with VHA Handbook 1108.02, VISN 19, and the Inspector General
  • Maintain open lines of communication such as participation in the monthly conference calls or personal contacts are effectively utilized to receive questions and address concerns regarding medical center compliance with current and future performance measures as they relate to compliance with the unannounced narcotic inspection program

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.
Work Schedule: Full-time, Monday-Friday, 7:30am-4:00pm
Telework: Ad-hoc according to Agency policy
Virtual: This is not a virtual position.
Position Description/PD#: Program Specialist/PD230830
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized
Requirements
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Conditions of employment
  • You must be a U.S. Citizen to apply for this job
  • To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
  • All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA.
  • Selective Service Registration is required for males born after 12/31/1959
  • Physical Requirements: Typically, the employee sits or stands comfortably to do the work; however, there may be some walking, standing, bending, carrying of items, i.e., papers, video equipment, cables, etc. or pushing carts with equipment.
  • Subject to background/security investigation
  • Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
  • Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:
  • your performance and conduct;
  • the needs and interests of the agency;
  • whether your continued employment would advance organizational goals of the agency or the Government; and
  • whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
Qualifications
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 09/03/2026.
Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-05. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.
You may qualify based on your experience and/or education as described below:
To qualify for this position at the GS-07 level, you must meet one of the following:
  • Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Performs administrative support work that involves a variety of tasks and supports program functions. Creates reports. Receives and processes requests. Tracks action items and data, monitors customer satisfaction. Experience with reimbursements and exposure to budgets

  • Education: One (1) full year of successfully completed graduate level education or superior academic achievement, that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation.
    • Superior Academic Achievement (SAA): SAA at the baccalaureate level in the coursework detailed above is fully qualifying. Applicants who wish to apply under this provision must submit proof from their educational institution that they meet one of the criteria listed below. To qualify for SAA, applicants must have completed all the requirements for a bachelor's degree in a curriculum that is qualifying for the position to be filled and meet one of the following:
      • Rank in the upper one-third of your class in the college, university or major subdivision.
      • A grade-point average of "B" (a GPA of 2.95 or higher out of a possible 4.0) for all completed undergraduate courses, or those completed in the last two years of undergraduate study.
      • A grade point average of "B+" (a GPA of 3.45 or higher out of a possible 4.0) for all courses in your major field of study, or those courses in your major completed in the last two years of undergraduate study.
      • Membership in a national honor society (other than freshman honor societies) recognized by the Association of College Honor Societies. For a list of recognized honor societies please visit http://www.achsnatl.org/quick_link.asp.
    • For more information regarding SAA please visit http://www.opm.gov/qualifications/SEC-II/s2-e5.asp#e4f.

OR
  • Combination: equivalent combination of successfully completed education and specialized experience directly related to the work of the position as outlined above that meets the requirements of the position. Only education beyond a bachelor's degree may be used to qualify applicants for the GS-07 level. NOTE: If using education combined with specialized experience to qualify, a copy of your transcript is required.

To qualify for this position at the GS-09 level, you must meet one of the following:
  • Specialized Experience: You must have at least one (1) full year of specialized experience equivalent to at least the next lower grade level (GS-7) in the Federal Service, that is directly related to the work of the position and has equipped you with the particular knowledge, skills and abilities to successfully perform the duties as a Program Specialist. Qualifying specialized experience includes: Performs administrative support work that involves a variety of tasks and supports program functions. Creates reports. Receives and processes requests. Tracks action items and data, monitors customer satisfaction. Experience with reimbursements and exposure to budgets

  • Education: Successfully completed two (2) years of progressively higher-level graduate education or masters or equivalent graduate degree or LL.B. or J.D., in a related field of the position to be filled. Education at the graduate level must have been obtained in an accredited college or university and must demonstrate the knowledge, skills, and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation.

~OR~
  • Combination: equivalent combination of successfully completed education and specialized experience directly related to the work of the position as outlined above that meets the requirements of the position. Only education in excess of the first year (18 semester hours) may be used to qualify applicants for the GS-09 level. NOTE: If using education combined with specialized experience to qualify, a copy of your transcript is required.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Education
A transcript must be submitted with yo

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About Veterans Health Administration

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The Veterans Health Administration (VHA) is the largest integrated health care system in the United States, serving millions of Veterans each year. Located in Phoenix, AZ, and many other parts of the US, the VHA operates under the Department of Veteran Affairs, as suggested by their official website va.gov. The VHA is dedicated to providing the highest level of comprehensive care to its veterans. The organization offers a broad spectrum of medical, surgical, and rehabilitative care, including mental health services, research, and pharmacy benefits.

Industry

Health care and social assistance

Company size

10,000+ Employees

Headquarters location

Phoenix, AZ, US

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