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Contracting Assistant Jobs in Florida (NOW HIRING)

AmeriLife

Contracting Specialist

Clearwater Beach, FL · On-site

Conduct agent or marketer outreach to resolve licensing and contracting open issues * Monitor ... * Assist with direct agent onboarding * Perform duties within required service level agreement ...

AmeriLife

Contracting Specialist

Clearwater, FL · On-site

Conduct agent or marketer outreach to resolve licensing and contracting open issues * Monitor ... * Assist with direct agent onboarding * Perform duties within required service level agreement ...

Jobot

Corporate Healthcare Attorney

Miami, FL

$250K - $300K/yr

Provide counsel on healthcare transactions, including: o Mergers and acquisitions o Joint ventures o Affiliation and management agreements o Provider contracting * Assist healthcare organizations ...

Jobot

Corporate Healthcare Attorney

Tampa, FL

$250K - $300K/yr

Provide counsel on healthcare transactions, including: o Mergers and acquisitions o Joint ventures o Affiliation and management agreements o Provider contracting * Assist healthcare organizations ...

Jobot

Corporate Healthcare Attorney

Fort Lauderdale, FL

$250K - $300K/yr

Provide counsel on healthcare transactions, including: o Mergers and acquisitions o Joint ventures o Affiliation and management agreements o Provider contracting * Assist healthcare organizations ...

Jobot

Corporate Healthcare Attorney

Orlando, FL

$250K - $300K/yr

Provide counsel on healthcare transactions, including: o Mergers and acquisitions o Joint ventures o Affiliation and management agreements o Provider contracting * Assist healthcare organizations ...

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All JobsContracting JobsContracting Assistant JobsContracting Assistant Jobs in Florida

Contracting Assistant information

What is a contracting assistant?

Contracting Assistants are administrative professionals who support procurement and contracting activities within an organization. They help prepare, review, and process contracts, ensuring compliance with company policies and relevant laws. Their duties often include maintaining contract files, tracking deadlines, communicating with vendors or clients, and assisting with bid and proposal documentation. Contracting Assistants play a vital role in helping contracts move smoothly through each stage of the procurement process.

What is the difference between Contracting Assistant vs Contract Specialist?

AspectContracting AssistantContract Specialist
CredentialsTypically high school diploma or equivalent; some roles may require certificationUsually requires a bachelor's degree; certifications like NCMA's CPCM are common
Work EnvironmentOffice settings within government or corporate procurement departmentsMore independent roles within government agencies or large corporations
Employer & IndustryGovernment agencies, defense contractors, large corporationsFederal government, defense, aerospace, and large organizations
Search & Comparison IntentUnderstanding entry-level or support roles in contractingSeeking detailed responsibilities and qualifications for contracting roles

In summary, a Contracting Assistant typically supports contracting processes with entry-level responsibilities, while a Contract Specialist handles more complex contract management tasks and often requires specialized certifications and experience.

What are some common challenges contracting assistants face when managing multiple contracts simultaneously?

Contracting Assistants often juggle several contracts at once, which requires strong organizational and time-management skills. Common challenges include tracking deadlines for deliverables, ensuring compliance with varying contract terms, and staying updated on changes in regulations or company policies. To succeed, it's important to use effective tracking tools, communicate regularly with team members and vendors, and proactively identify potential issues before they escalate. Collaboration with legal, procurement, and finance teams is also crucial for resolving discrepancies and ensuring smooth contract execution.

What are the key skills and qualifications needed to thrive as a contracting assistant, and why are they important?

To thrive as a Contracting Assistant, you need strong organizational abilities, attention to detail, and a solid understanding of contract administration, often supported by a relevant associate’s or bachelor’s degree. Familiarity with contract management systems, procurement software, and document tracking tools is typically expected. Excellent communication, problem-solving, and time management skills help you coordinate with stakeholders and handle multiple tasks efficiently. These competencies are crucial for ensuring accurate contract processing, compliance, and effective support to contracting teams.
What are the most commonly searched types of Contracting jobs in Florida? The most popular types of Contracting jobs in Florida are:
What cities in Florida are hiring for Contracting Assistant jobs? Cities in Florida with the most Contracting Assistant job openings:
Contracting Assistant jobs near you

Operations & Client Coordinator - Electrical Contractor (QSI)

Quality service improvements

Coral Springs, FL • On-site

$16 - $20/hr

Full-time

Re-posted 13 days ago

Job description

We’re looking for a reliable, detail-oriented Office Administrator to help keep daily operations running smoothly. This role supports management, handles client communication, organizes scheduling, and assists with billing and project documentation. The ideal candidate is organized, proactive, and comfortable wearing multiple hats in a fast-moving environment.

Requirements:

  • 2+ years experience in construction, electrical, or service-based business
  • Experience with estimating/invoicing software (Joist, QuickBooks, or similar)
  • Strong written and verbal communication skills
  • Ability to manage multiple projects and deadlines
  • Highly organized and detail-oriented
  • Experience working with high-end residential or design clients preferred

Responsibilities:

  • Prepare and send estimates and invoices
  • Follow up on outstanding payments
  • Coordinate scheduling with field technicians
  • Communicate with clients, designers, and contractors
  • Assist with material ordering and job tracking
  • Maintain organized records of jobs and client communications
  • Answer phones, emails, and messages; provide excellent customer service.
  • Schedule service calls, installations, and job site visits.
  • Create, update, and track estimates, invoices, and work orders.
  • Maintain organized digital and physical files (contracts, permits, receipts, etc.).
  • Assist with payroll processing, timesheets, and vendor payments.
  • Coordinate with technicians and management for daily job assignments.
  • Order materials, track deliveries, and maintain supply inventory.
  • Handle basic bookkeeping tasks and update CRM or project management software.
  • Prepare COIs, job packets, and compliance documents when needed.
  • Perform general office duties such as scanning, filing, and managing calendars.

Company Description

Quality Service & Improvements, LLC (QSI) is a rapidly growing electrical and contracting company based in South Florida, specializing in luxury residential, commercial, and marine projects. Our team delivers high-end electrical work, lighting installations, smart-home systems, and specialty services for homeowners, builders, designers, and yacht owners who expect top-tier craftsmanship.

What sets us apart is our attention to detail, professionalism, and pride in the work we do. We handle everything from full electrical renovations and panel upgrades to custom lighting designs, marine electrical repairs, and complex troubleshooting. Our projects range from high-rise condos to waterfront estates, boutique commercial spaces, and major yacht installations.

We’re a family-oriented company with a strong commitment to quality, communication, and long-term relationships. As we continue to expand, we’re building a team of reliable, motivated professionals who care about doing great work and growing with us.