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Contracting Assistant Jobs in Florida (NOW HIRING)

CHARLEEN PURDY FORENSIC CPA LLC

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Government Contracting Assistant

Clearwater, FL · On-site

$18 - $30/hr

We are seeking a detail-oriented and organized Part-Time Government Contracting Assistant to support daily operations related to government contract administration. The ideal candidate will assist ...

CHARLEEN PURDY FORENSIC CPA LLC

Be Seen First

Government Contracting Assistant

Clearwater, FL · On-site

$18 - $30/hr

We are seeking a detail-oriented and organized Part-Time Government Contracting Assistant to support daily operations related to government contract administration. The ideal candidate will assist ...

Marketing Agency

Contracting Coordinator

Tampa, FL · On-site

Marketing Agency seeking a highly organized and detail-oriented Administrative Assistant to join our growing team in our Tampa office. This position will primarily focus on agent contracting, carrier ...

EMCOR Group Inc

Miller Electric Company

Orlando, FL · On-site

Electrical contracting assistant project management experience * Familiar with computer-based estimating * Familiar with COINS (ERP Software) * Knowledge of billing and collections BENEFITS:

Thompson Gray

Senior Contracting Analyst

Orlando, FL · Hybrid

$76K - $101K/yr

May be authorized Duties and Responsibilities * Assist with the planning, development, and ... Collaborate with contracting officers, program managers, and legal teams to resolve contract ...

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Contracting Assistant information

What is a contracting assistant?

Contracting Assistants are administrative professionals who support procurement and contracting activities within an organization. They help prepare, review, and process contracts, ensuring compliance with company policies and relevant laws. Their duties often include maintaining contract files, tracking deadlines, communicating with vendors or clients, and assisting with bid and proposal documentation. Contracting Assistants play a vital role in helping contracts move smoothly through each stage of the procurement process.

What is the difference between Contracting Assistant vs Contract Specialist?

AspectContracting AssistantContract Specialist
CredentialsTypically high school diploma or equivalent; some roles may require certificationUsually requires a bachelor's degree; certifications like NCMA's CPCM are common
Work EnvironmentOffice settings within government or corporate procurement departmentsMore independent roles within government agencies or large corporations
Employer & IndustryGovernment agencies, defense contractors, large corporationsFederal government, defense, aerospace, and large organizations
Search & Comparison IntentUnderstanding entry-level or support roles in contractingSeeking detailed responsibilities and qualifications for contracting roles

In summary, a Contracting Assistant typically supports contracting processes with entry-level responsibilities, while a Contract Specialist handles more complex contract management tasks and often requires specialized certifications and experience.

What are some common challenges contracting assistants face when managing multiple contracts simultaneously?

Contracting Assistants often juggle several contracts at once, which requires strong organizational and time-management skills. Common challenges include tracking deadlines for deliverables, ensuring compliance with varying contract terms, and staying updated on changes in regulations or company policies. To succeed, it's important to use effective tracking tools, communicate regularly with team members and vendors, and proactively identify potential issues before they escalate. Collaboration with legal, procurement, and finance teams is also crucial for resolving discrepancies and ensuring smooth contract execution.

What are the key skills and qualifications needed to thrive as a contracting assistant, and why are they important?

To thrive as a Contracting Assistant, you need strong organizational abilities, attention to detail, and a solid understanding of contract administration, often supported by a relevant associate’s or bachelor’s degree. Familiarity with contract management systems, procurement software, and document tracking tools is typically expected. Excellent communication, problem-solving, and time management skills help you coordinate with stakeholders and handle multiple tasks efficiently. These competencies are crucial for ensuring accurate contract processing, compliance, and effective support to contracting teams.
What are the most commonly searched types of Contracting jobs in Florida? The most popular types of Contracting jobs in Florida are:
What cities in Florida are hiring for Contracting Assistant jobs? Cities in Florida with the most Contracting Assistant job openings:
Contracting Assistant jobs near you

Government Contracting Assistant

CHARLEEN PURDY FORENSIC CPA LLC

Clearwater, FL • On-site

$18 - $30/hr

Part-time

Retirement

Re-posted 2 days ago

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Job description

Job Summary:
We are seeking a detail-oriented and organized Part-Time Government Contracting Assistant to support daily operations related to government contract administration. The ideal candidate will assist with order processing, RFQ (Request for Quote) processing, shipping coordination, and accurate data entry while ensuring compliance with government contracting requirements.

Key Responsibilities

  • Process customer orders accurately and efficiently.
  • Review, prepare, and submit RFQs (Requests for Quotes).
  • Monitor order status and communicate updates to customers and vendors.
  • Coordinate shipping, tracking, and delivery of products.
  • Prepare shipping documents, labels, and packing lists.
  • Enter and maintain accurate customer, vendor, and order information in company databases.
  • Maintain electronic and paper records for government contracts.
  • Verify pricing, product availability, and delivery schedules.
  • Communicate professionally with government agencies, vendors, and internal staff.
  • Assist with contract documentation and ensure compliance with company and government procedures.
  • Support inventory tracking and order reconciliation.
  • Perform general administrative and office support duties as assigned.

Qualifications - **Must be a U.S citizen**

  • High school diploma or equivalent (Associate's degree preferred).
  • Previous experience in order processing, data entry, customer service, or administrative support.
  • Experience with government contracting or federal procurement is preferred but not required.
  • Strong computer skills, including Microsoft Office (Excel, Word, Outlook).
  • Experience with ERP, CRM, or order management systems is a plus.
  • Excellent attention to detail and organizational skills.
  • Strong written and verbal communication skills.
  • Ability to manage multiple tasks and meet deadlines.
  • Ability to work independently with minimal supervision.
  • Veteran / military experience / military procurement experience preferred, but not required.

Preferred Skills

  • Familiarity with government procurement portals such as SAM.gov or GSA Advantage.
  • Knowledge of shipping carriers (UPS, FedEx, USPS).
  • Experience processing purchase orders and invoices.
  • Basic understanding of FAR (Federal Acquisition Regulation) guidelines.
  • Strong problem-solving and customer service skills.

Work Schedule

  • Part-time (approximately 20–30 hours per week)
  • Flexible schedule available

Key Competencies

  • Accuracy and attention to detail
  • Time management
  • Organization
  • Professional communication
  • Reliability and accountability
  • Confidentiality
  • Customer service orientation

This position is ideal for someone who is highly organized, enjoys administrative work, and is interested in supporting government contracting operations in a fast-paced office environment. Pay rate is based upon experience.