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Contract Virtual Assistant Jobs in Illinois (NOW HIRING)

Newberry Library

Executive Assistant

Chicago, IL · On-site

... virtual participation, and taking minutes; * Serve as a point of contact for routine inquiries and ... Support operational activities including vendor coordination, insurance administration, contract ...

Socket.dev

Executive Assistant

Chicago, IL · On-site

$60 - $80/hr

... virtual participation, and taking minutes; * Serve as a point of contact for routine inquiries and ... Support operational activities including vendor coordination, insurance administration, contract ...

Samaritan Ministries

Executive Assistant

Peoria, IL · On-site

Legal documentation and Contract review process * Ministry Strategy and initiatives * Department ... Staff are encouraged to keep cameras on during virtual meetings to foster engagement, enhance ...

Allina Health

$20/hr

Hours Per Week: 28 Union Contract: Non-Union-NCT Weekend Rotation: Job Summary: The Allina Health ... virtual learning at the Allina Commons in Minneapolis. * Learn basic nursing skills including how ...

Kehoe Designs Inc

Technical Producer

Chicago, IL · On-site

... contract and client expectations. * Manage virtual, hybrid, and in-person event components and ... Track and enter time, complete HR and payroll tasks, and assist other departments as needed.

HRBoost

Real Estate Agent

Chicago, IL · On-site

$50K - $150K/yr

Have a dedicated transaction manager from contract to close to assist with organization and ... Why Ani Real Estate? Ani Real Estate is a virtual Black-owned, Chicago brokerage built on ...

HRBoost

Real Estate Agent (Chicago South)

Chicago, IL · On-site

$50K - $150K/yr

Have a dedicated transaction manager from contract to close to assist with organization and ... Why Ani Real Estate? Ani Real Estate is a virtual Black-owned, Chicago brokerage built on ...

HRBoost

Real Estate Agent

Chicago, IL · On-site

Have a dedicated transaction manager from contract to close to assist with organization and ... Ani Real Estate is a virtual Black-owned, Chicago brokerage built on mentorship, innovation, and ...

HRBoost

Real Estate Agent (Chicago South)

Chicago, IL · On-site

Have a dedicated transaction manager from contract to close to assist with organization and ... Ani Real Estate is a virtual Black-owned, Chicago brokerage built on mentorship, innovation, and ...

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Contract Virtual Assistant information

What is a contract virtual assistant?

Contract Virtual Assistants are independent professionals who provide administrative, technical, or creative support to businesses or entrepreneurs remotely, usually on a contract basis. They are not full-time employees but rather work on specific projects or for set periods as outlined in their contracts. Common tasks include managing emails, scheduling appointments, handling social media, data entry, and various other support services. This arrangement allows businesses to access skilled assistance without the costs and commitments of hiring a permanent employee.

What are the typical daily responsibilities of a contract virtual assistant?

As a Contract Virtual Assistant, your daily responsibilities can vary depending on your clients' needs, but commonly include managing emails and calendars, scheduling appointments, handling data entry, preparing documents, and conducting research. You might also assist with social media management, basic bookkeeping, or customer service tasks. Since you work remotely and often support multiple clients, effective communication and time management are crucial. Collaboration typically happens via email, project management tools, and virtual meetings, so being comfortable with digital platforms is essential to succeed in this role.

What are the key skills and qualifications needed to thrive as a contract virtual assistant, and why are they important?

To thrive as a Contract Virtual Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by experience or relevant training. Familiarity with tools such as Microsoft Office, Google Workspace, project management platforms, and communication software is essential. Outstanding communication, time management, and problem-solving abilities set top performers apart. These skills are crucial for efficiently supporting clients, managing multiple tasks remotely, and maintaining high productivity in a virtual work environment.

What are popular job titles related to Contract Virtual Assistant jobs in Illinois?

For Contract Virtual Assistant jobs in Illinois, the most frequently searched job titles are:

What job categories do people searching Contract Virtual Assistant jobs in Illinois look for?

The top searched job categories for Contract Virtual Assistant jobs in Illinois are:

What cities in Illinois are hiring for Contract Virtual Assistant jobs?

Cities in Illinois with the most Contract Virtual Assistant job openings:

Contract Virtual Assistant jobs near you
Infographic showing various Contract Virtual Assistant job openings in Illinois as of August 2026, with employment types broken down into 2% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Executive Assistant

Newberry Library

Chicago, IL • On-site

Other

Posted 12 days ago

Job description

TO APPLY: Interested candidates should attach a cover letter and resume/CV, both as PDF Documents, to their application in the Newberry Career Center. Applications sent without both a resume and cover letter will not be considered. To be considered for this role, applicants must be authorized to work in the United States without sponsorship. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable to apply for a job on this site as a result of your disability. You can request reasonable accommodations by email.
ABOUT THE NEWBERRY: The Newberry collection-some 1.6 million books, 600,000 maps, and 5 million manuscript pages-is a portal to more than six centuries of human history, from the Middle Ages to the present. We connect researchers and visitors with our collection in the Newberry's reading rooms, exhibition galleries, program spaces, classrooms, and online digital resources.
Since its founding in 1887, the Newberry has remained dedicated to deepening our collective understanding of ourselves and the world around us. As individuals engage with Newberry collections and staff, they discover stories that bridge the past and present and illuminate the human condition.
The Newberry's community of discovery is driven by a shared commitment to promoting research, inspiring learning, and using inquiry across the humanities as a tool to engage critically in a vibrant democratic society.
TITLE: Executive Assistant
DEPARTMENT: Finance and Administration
SUMMARY: The Executive Assistant provides administrative, operational, and project support to senior leadership to advance divisional priorities and ensure effective day-to-day operations. Reporting to the Vice President for Finance and Administration, with support responsibilities to designated Vice Presidents within the Newberry, this position coordinates schedules, meetings, communications, and administrative activities across multiple divisions. The Executive Assistant exercises professionalism, sound judgment, discretion, and initiative while supporting a broad range of responsibilities in a collaborative environment.
RESPONSIBILITIES:
  • Manage complex calendars, schedule meetings and events, coordinate room reservations, and resolve scheduling conflicts;
  • Coordinate logistics for meetings, committees, and special events, including agendas, materials, catering, room arrangements, virtual participation, and taking minutes;
  • Serve as a point of contact for routine inquiries and communications, interacting professionally and confidentially with staff, vendors, visitors, and other stakeholders;
  • Assist with the preparation, editing, and coordination of correspondence, reports, presentations, and other materials on behalf of divisional leadership;
  • Process invoices, reimbursements, credit card reconciliations, and other administrative transactions in accordance with Library policies and procedures;
  • Support operational activities including vendor coordination, insurance administration, contract processing, procurement of supplies and services, and maintenance of departmental records;
  • Assist with special projects and administrative initiatives by gathering information, organizing materials, and tracking project-related tasks;
  • Gather information, compile materials, perform basic research, and utilize spreadsheets, databases, and Library systems to support administrative and operational activities;
  • Support administrative activities related to collection loans, acquisitions reporting, and other Collections and Library Services initiatives as assigned;
  • Participate in cross-departmental committees and collaborative initiatives as assigned;
  • Perform other duties and special assignments as required to support the objectives of the Vice Presidents and the Library.
QUALIFICATIONS:
  • Bachelor's degree required;
  • 3-4 years of professional experience required, administrative experience preferred;
  • Strong writing and editing skills, as well as the ability to communicate verbally with internal and external stakeholders;
  • Demonstrated ability to exercise independent judgment, meet deadlines and manage several projects simultaneously;
  • Excellent organization skills with keen attention to detail;
  • Highest standards of professionalism, including tact, discretion, confidentiality, and excellent interpersonal skills for interacting with staff, trustees, and executives;
  • Strong computer skills; experience with Raiser's Edge or another CRM software preferred; experience with Microsoft Office/Outlook suite preferred;
  • Previous experience in a non-profit setting a plus.

SCHEDULE: This is a full-time, exempt position, working 35 hours per week. While normal working hours are generally from 9:00 AM-5:00 PM, Monday through Friday, incumbent will need to work outside these hours, as needed, to accomplish goals and may adjust schedule accordingly with supervisor's permission. Remote work may be available in accordance with Library policy; however, the position requires regular onsite presence to support the needs of the role and the department.
BENEFITS:For more information, please see the "What We Offer" section on the Newberry Careers page.
THE NEWBERRY LIBRARY IS AN EQUAL OPPORTUNITY EMPLOYER.
For more information, please see the Newberry Careers page (https://www.newberry.org/careers).

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