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NetSuite Staff Accountant

Job Summary:

A NetSuite staff accountant is responsible for assisting in various accounting tasks using NetSuite, a cloud-based Enterprise Resource Planning (ERP) system. Be adept in handling general ledger maintenance, financial reporting, accounts payable and receivable, and reconciliations within the NetSuite platform. This role also includes automating processes, ensuring compliance with financial regulations, and optimizing NetSuite functionality to improve accounting efficiency. Strong knowledge of accounting principles and experience with NetSuite ERP are essential for success in this role.

The Staff Accountant will manage financial data by analyzing and researching accounts as well as preparing financial statements using the features of the NetSuite platform. Perform accounting and clerical tasks related to the efficient maintenance and processing of accounts payable and accounts receivable transactions as well as general ledger entries. Perform record keeping and financial reporting as required in the NetSuite system. Organize and convert mixed data into uniform data to allow for recording, analysis, and error detection. This position requires the staff accountant to be a fast learner and be comfortable working in a fast-paced environment. Learn complete Finance & Accounting accounts payable and payroll processes to act as backup.

Key responsibilities include the following:

• Post and process journal entries in NetSuite to ensure all business transactions are recorded,
• Update accounts receivables and issue invoices as required,
• Update accounts payable and perform reconciliations,
• Assist with reviewing expenses, payroll records, timecards and other essential duties etc. that may be assigned,
• Update financial data in NetSuite to ensure that information will be accurate and immediately available when needed,
• Prepare and submit weekly/monthly reports using the NetSuite functionality,
• Assist senior accountants in the preparation of monthly/yearly closings,
• Prepare consolidated internal and external financial statements by gathering and analyzing information from the general ledger system and from company department personnel,
• Maintain and balance the NetSuite consolidation system by inputting data; scheduling required jobs; verifying data,
• Analyze information and options by developing Excel spreadsheet reports and verifying information,
• Prepare general ledger entries by maintaining records and files and reconciling accounts.
• Prepare payments by accruing expenses as posted in NetSuite,
• Assign account numbers, request disbursements, reconcile accounts,
• Develop and implement accounting procedures by analyzing current procedures and recommending changes,
• Answer accounting and financial questions by researching and interpreting data,
• Convert general accounting data to general ledger system,
• Obtain supplementary information for preparing financial statements,
• Protect organization's value by keeping information confidential,
• Accomplish accounting and organization mission by completing related tasks as needed,
• Supports preparation of all monthly accounting reconciliations,
• Supports coordination of all reporting activities using the NetSuite reporting functions,
• Develop and maintain knowledge of commonly used accounting and bookkeeping guidelines using Generally Accepted Accounting Principles (GAAP),
• Develop the knowledge of reconciliation of cash accounts and bank statements,
• Assist with other accounting projects,
• Process and monitor accounts payable transactions, including vendor invoices, employee reimbursements, and payments.
• Process vendor invoices and subcontractor payments ensuring alignment with contract and regulatory requirements.
• Assist in cash application, collections, and resolving AP/AR discrepancies related to government programs.
• Process bi‐weekly payroll, including exempt/non‐exempt and SCA‐covered employees
• Maintain payroll records, wage determinations, fringe calculations, and SCA/H&W compliance
• Reconcile payroll accounts including taxes, benefits, PTO, SCA H&W payments, and indirect allocations
• Coordinate with HR regarding onboarding/offboarding, labor categories, and pay rate adjustments
• Ensure accurate reporting for multi‐state payroll, wage determinations, and federal contract requirements
• Performs other related duties as required and assigned.

Required Foundational Knowledge and Skills

• Proven experience as a Staff Accountant preferably with NetSuite experience,
• Ability to work independently and complete duties and projects with little direct supervision,
• Ability to accurately work under pressure in meeting deadlines,
• Must have excellent organizational skills,
• Must know how to prioritize projects/information,
• Must have good oral and written skills to communicate with clients,
• Must be efficient in work habits,
• Must have strong organizational abilities,
• Must be dependable and accountable,
• Must be disciplined in completing work and following up on tasks,
• Must be able to function in fast paced and sometimes stressful environment,
• Must be willing to expand NetSuite knowledge base by learning new areas of business,
• Ability to access and accurately input information into the NetSuite system,
• Must have considerable knowledge in basic overall accounting and accounting functions,
• Efficient in the use of a computer,
• Efficient in the use of Microsoft Office applications such as Excel, Word, and Power Point, and
• Knowledgeable and efficient in the use and functionality of NetSuite ERP system software.

Key Competencies:

• Confidentiality
• Reliability
• Organization
• Prioritization
• Attention to detail and accuracy
• Use of good judgment
• Effective communication skills
• Information management skills
• Problem-solving skills
• Teamwork
• Ability to meet deadlines

Education and/or Experience

A Bachelor's Degree in accounting or finance is required. Must possess strong technical background in the area specified, strong analytical skills, and excellent written and verbal communication skills. Must have strong Microsoft Office Suite skills with high functioning level of spreadsheets and must be able to excel in the comprehension and functionality of NetSuite ERP accounting software. Must possess 3 to 5 years of experience in accounting or finance, preferably in a Government Contract Industry setting.

Substitution of a Bachelor's Degree may be waived if the applicant has an associate's degree with 5 or more years of experience working with NetSuite in a Government Contracting job.