Contract Compliance Assistant Jobs (NOW HIRING)

Brice Highway LLC
Regular
Why choose us?
As a proud subsidiary of Calista Brice, we're part of a family of 20+ companies tackling tough construction, environmental, and technical challenges. Working at a Calista Brice company means joining a team where cultural values and practical innovation come together to create meaningful impact. You'll experience the stability of a large organization while enjoying the tight-knit community and entrepreneurial spirit of a smaller company, with opportunities to grow your career across our diverse family of businesses.
Calista Brice is owned by Calista Corporation, an Alaska Native Corporation (ANC) established under the Alaska Native Claims Settlement Act of 1971. ANCs were created to support economic development and self-determination for Alaska's Indigenous peoples. Our work directly contributes to advancing the social, cultural, and economic welfare of over 35,000 Alaska Natives in the Calista Region.
What does Brice Highway LLC do?
Brice Highway specializes in vertical and horizontal construction, supporting transportation and utility projects that stand the test of time. Our design-build delivery methods bring together team members with diverse backgrounds and skills, creating an environment where mentorships form naturally and where your contributions are visible in the completed projects that people depend on daily.
Brice Highway is a proud subsidiary of Calista Brice, a group of 20+ companies delivering construction, engineering, and environmental solutions across the United States.
What can you expect?
As the Compliance Coordinator, you will work onsite in Houston, TX and the surrounding areas and will be responsible for administering and monitoring labor and contract compliance requirements associated with heavy civil construction projects. You will prepare and submit certified payroll reports, prevailing wage documentation, and other federal, state, county, and municipal compliance reports while serving as a central point of communication between project teams, subcontractors, payroll, contracting agencies, and regulatory entities.
You will help ensure company compliance with Davis-Bacon Act requirements, prevailing wage laws, apprenticeship utilization requirements, subcontractor compliance obligations, and other public works contract requirements. The role requires strong attention to detail, knowledge of construction payroll practices, and the ability to manage multiple reporting deadlines across active projects.
How will you do it?

• Prepare, review, and submit weekly certified payroll reports for federal, state, county, and municipal public works projects.
• Ensure compliance with Davis-Bacon prevailing wage requirements, including proper wage classifications, fringe benefit calculations, and overtime reporting.
• Coordinate collection and review of certified payrolls from subcontractors and verify completeness and accuracy.
• Maintain project compliance files, including wage determinations, apprenticeship documentation, EEO forms, and supporting payroll records.
• Track reporting deadlines and submit required compliance documentation to contracting agencies within established timeframes.
• Communicate with project managers, payroll personnel, subcontractors, and government agencies regarding compliance requirements and deficiencies.
• Assist with state prevailing wage reports, county labor compliance reports, apprenticeship utilization reports, and workforce reporting requirements.
• Monitor subcontractor compliance status and follow up on missing or incomplete documentation.
• Support audits and agency reviews by gathering and organizing requested records.
• Maintain accurate records of certified payroll submissions, correspondence, and compliance approvals.
• Identify potential compliance issues and escalate concerns to management as appropriate.
• Assist in developing and improving internal compliance processes and reporting procedures.
• Manage the application process for obtaining any necessary licenses and permits.
• Responsible for a successful project start-up and close-out.
• Develop and maintain project plans, including timelines, project phases, and activities using Critical Path Management techniques and company-designated software programs.
• Ensure subcontractors receive all required documents before starting on-site work.
• Assist in coding invoices to properly track project expenses to the budget.
• Maintain paper and electronic filing and archiving systems for project-related files.
• Responsible for project status reporting.
• Manage contract document compliance.
• Assist in verbally communicating effectively with clients.
• Draft correspondence and obtain necessary signatures, as needed.
• Coordinate and attend client meetings.
• Record action items during meetings and execute follow-through.
• Coordinate with Human Resources on meeting client/project labor requirements and adherence to company local hire policy at project sites.
• Track and file incoming reports from the construction team, including daily reports, safety documentation, and photos.
• Assist with scheduling training programs for companies.
• Assist with company and project administrative duties as needed.
• Work as a "team player" with co-workers in a respectful and supportive manner.
• Responsible for reporting any incident, situation, or activity that may affect the company's ability to operate safely, ethically, and profitably to the General Manager.
• Work in a constant state of alertness and in a safe manner.
• Perform other related duties as assigned.

Supervisory Functions:
This position does not have supervisory responsibilities.
Knowledge, Skills, & Abilities:

• Advanced knowledge of various field construction concepts, practices, and procedures.
• Ability to interpret contract specifications and compliance provisions.
• Knowledge of federal, state, and local public works compliance requirements.
• Understanding of construction labor classifications and wage determinations.
• Strong analytical and problem-solving abilities.
• Ability to maintain confidentiality of payroll and employee information.
• Ability to work independently while collaborating effectively with operations and payroll teams.
• Advanced knowledge of Microsoft Project, Excel, Word, PowerPoint, and Outlook.
• Skill in organizing resources, establishing priorities, meeting deadlines, and general time management.
• Strong technical and professional writing skills; ability to relay information clearly and informatively; edit work for spelling and grammar and present numerical data effectively.
• Excellent analytical skills. Ability to identify and resolve problems timely, skillfully gather and analyze information, and develop alternative solutions as needed.
• Effective professional communication and interpersonal skills regarding:
• Internal and external written, graphical, and verbal communications.
• Presentations.
• Working with other departments and personnel to accomplish Brice Highway's objectives.
• Ability to use well-thought, rational judgment, and make decisions.
• Ability to effectively communicate with clients.
• Ability to gather data, compile information, and prepare reports.
• Ability to participate in learning opportunities to stay current on best practices and new technology.
• Ability to contribute effectively, working individually or as part of a team.
• Ability to work in a team environment, take direction from supervisor(s), pay high attention to detail, follow work rules, and adhere to established work schedules.
• Ability to meet attendance requirements; ensure work responsibilities are covered when absent; arrive at meetings and appointments on time.
• Ability to work productively under pressure.
• Ability to operate a motor vehicle in a safe and efficient manner.
• Ability to comply with standard policies and procedures.

Who is Brice Highway LLC looking for?
Minimum Qualifications:

• High School Diploma or equivalent required.
• Valid state driver's license and qualified to operate a vehicle under the conditions of the Company's Driving Policy.
• Ability to pass drug, driving, and background screening.

Preferred Qualifications:

• Bachelor's degree in construction management, engineering, or a related field is preferred.
• Previous experience utilizing project management software like HCSS, P6, and Procore preferred.
• Prior work experience supporting compliance activities for highway, bridge, utility, excavation, earthwork, or other heavy civil construction projects is strongly preferred.

Working Environment:
The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Brice Highway has a fast-paced multi-tasking office environment requiring a high degree of efficient and effective performance. This position is primarily office-based but may occasionally require visits to construction project sites. Adaptability regarding schedule and design changes, and occasional overtime for immediate field support or bid processing may be necessary.
More reasons you will love working with Brice Highway LCC:

• Competitive wages and bonus programs - We believe in developing our employees to progressively advance in their careers. We achieve this by providing you with annual performance reviews with recommendations on training to achieve your goals.
• Mentorship Program designed for employees to formalize a working relationship between seasoned professionals and young professionals to develop specific areas of knowledge to grow their careers within the family of companies.
• Tuition reimbursement.
• Safety Gear Allowance: $350.00 in reimbursement annually
• Health insurance through the Federal Employee Benefit Program (FEHB) with many plans to choose from with ridiculously low employee premiums.
• FSA health care and/or dependent care/HSA with HDHP.
• Dental and Vision Insurance.
• Employee Assistance Program for you and your family.
• Company paid Life Insurance, AD&D, and LTD.
• Voluntary paid Life Insurance and AD&D as well as STD, Accident, Cancer/Critical illness, and Whole Life Insurance.
• Paid time off is based on an employee working 2080 regular hours per year [40 hours per week]. May increase per years of service with the Company in eligible status.
• 0-2 years 15 days
• 3-5 years 23 days
• 6-9 years 27 days
• 10-14 years 30 days
• 15-19 years 33 days
• 20 or more years 37.5 days
• 10 Regular Holidays, 1 Bonus - Work Anniversary "Floating" Holiday. Eligible after 1 year of service, must be taken within the calendar year.
• 401(K) match at $0.50 on the dollar up to 6% of your contribution.

*Benefits may vary based on status of position and subject to associated plan eligibility provisions, or company handbook. For questions, please email the Human Resources Department at recruitment@calistabrice.com
How do you apply?
Please visit our careers page at www.calistabrice.com/open-positions and use the Company tab to filter by subsidiary company.
You have questions, or need assistance with applicant accommodation, how do you reach a recruiter from Brice Highway LLC? Simply reach out to recruitment@calistabrice.com
As an Equal Opportunity/Affirmative Action Employer, we believe in each person's potential, and we'll help you reach yours.
Join us and let's get started!
For the full job description including physical and environmental demands please reach out to recruitment@calistabrice.com
PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).
EEO STATEMENT
Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.
REASONABLE ACCOMMODATION
It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.
This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.